Finance Officer: Purchase Ledger Jobs

We are looking for a Head of Finance to join us at the Petty Pool Trust - officially World Class to work for in 2024 by Best Companies.  You will be responsible for leading the financial management and strategic financial planning for two incorporated charities, with combined annual turnover of £4 million. This role ensures that the charity’s financial resources are effectively managed to achieve its mission and goals. You will oversee all financial operations, compliance, audit processes, and provide leadership to the finance team. The role also involves supporting the executive leadership with financial insights and advising on financial strategy. 

Our values:

• Ambitious – Striving for excellence in everything we do
• Brave – Fearless in our boldness
• Creative – exploring innovation and embracing change
• Collaborative – feeling valued and adding value

Staff Benefits:

• 28 days annual leave, plus public bank holidays
• On-site parking
• Company Sick pay (after passing probationary period)
• Employee Assistant Programme
• Free meals when commuting by car sharing, walking, or cycling
• Bike rack
• Eye care vouchers
• Company pension
• Smart casual dress

Key Responsibilities:

Financial Management & Reporting 

• Manage the day-to-day financial operations of the charity, including payroll, pension, banking, purchase and sales ledgers across multiple organisations 
• Lead on good practice, implementing effective working methods, checks and controls to improve efficiency of processing across all finance activities 
• Adapt and progress working methods to cover all aspects of the Charitable activity – Education, Commissioned services, OEC short courses. Considering the varied nature of clients, suppliers and staff for every activity
• Implement revised processes to cover site development – Project Learnhive
• Prepare timely and accurate financial statements, management accounts, cash flow and performance reports for the CEO, Board of Trustees, and external stakeholders
• Ensure adherence to internal charity controls on authorisation for revenue and capital spending. 
• Ensure compliance with all statutory and regulatory requirements, including timely submission of annual reports, HMRC filings, Pension compliance, Education Funding Agency and adherence to charity accounting standard requirements (SORP)   
• Develop and manage financial policies and procedures to ensure robust internal controls are in place   
• Lead on the preparation of annual operating budgets, and half yearly reforecasting – including student funding, staff modelling and expense allocation. Advise the senior leadership team on budgetary management and resource allocation. 

Audit & Compliance 

• Act as the main point of contact for the external auditors, payroll, pension and insurance contacts. 
• Manage the annual audit process, ensuring any audit recommendations are implemented 
• Ensure the charity adheres to legal financial obligations, including tax compliance, gift aid, and statutory reporting requirements
• Regularly review and update risk management frameworks related to financial activities  
• Conduct internal audits and evaluations to identify areas for financial improvement. 

Strategic Financial Leadership 

• Provide strategic financial advice to the CEO, Board of Trustees, and senior management, contributing to long-term financial planning
• Identify opportunities for supported funding through DFE, LA and donor organisations
• Develop financial models and forecasts to support improved management reporting of operational activities, fundraising events, project proposals, and grant applications
• Implement effective processing and controls for Project Learn Hive to monitor and control revenue, expenditure and cashflow timings
• Monitor the financial performance of projects and programs, ensuring funds are matched to contracted and donor requirements  
• Lead on the preparation of financial reports for grant funders and support grant management   
• Lead the charity's investment and reserves policy, working with the Board of Trustees to ensure sustainability. 

Team Leadership & Development 

• Manage a small team of finance staff, both office-based and remote, ensuring they are supported, trained, and aligned with the charity's financial goals
• Oversee the recruitment, development, and performance management of the finance team, fostering a collaborative and efficient working environment he preparation of financial reports for grant funders and support grant management   
• Lead the charity's investment and reserves policy, working with the Board of Trustees to ensure sustainability. 
• Ensure effective communication within the team and with other departments to promote financial literacy and understanding throughout the organisation
• Delegate tasks appropriately and oversee team workflows to ensure deadlines and key deliverables are met. 

Systems & Process Improvement 

• Oversee the implementation and maintenance of financial systems, and reporting models ensuring they are fit for purpose and support efficient operations
• Drive continuous improvement in financial systems, processes, and reporting tools to enhance accuracy, efficiency, and transparency
• Ensure the charity's finance function remains agile and adaptable to new challenges and opportunities. 

Stakeholder Management & Collaboration 

• Work closely with other departments, including fundraising, programs, and operations, to ensure financial information is integrated and aligned with the charity's overall objectives
• Collaborate with external partners, including auditors, banks, and regulatory bodies, ensuring all rofessional management of all relationships. 
• This role is crucial to ensuring the financial health and sustainability of the charity, supporting the achievement of its mission through sound financial management and strategic planning. 

Key Skills and Qualifications: 

• Professional qualification (ACCA, CIMA, ACA or equivalent) with significant post-qualification experience in financial management, ideally within the charity, SME, Education or not-for-profit sector.
• Strong understanding of charity accounting standards (SORP) and regulatory frameworks relevant to the charity sector.   
• Proven experience in budget management, forecasting, and financial reporting at a strategic level.
• Strong leadership and management skills with experience of managing teams across multiple locations.   
• Experience managing external audits and ensuring regulatory compliance.   
• Excellent communication skills, with the ability to present complex financial information to non-financial stakeholders.   
• Proficiency in financial software and systems, with an aptitude for process improvement.   
• Strong analytical and problem-solving skills, with attention to detail and accuracy.   
• Ability to work collaboratively across teams and with external stakeholders. 
• Ability to work with Sage and be competent in Excel, MS Office, Teams and other packages. 

Desirable: 

• Experience in managing charity investments and reserves.   
• Knowledge of grant management and reporting for donors

Personal Attributes: 

• Passionate about the charity’s mission and values.   
• Strategic thinker with the ability to drive long-term financial sustainability.   
• Strong interpersonal skills and an approachable leadership style.   
• High integrity and commitment to transparency and accountability. 

We are seeking a part-time Head of Finance to join our Operational Leadership Team (OLT) for three days a week.

You will have a compassionate heart and be deeply motivated by your evangelical Christian faith, with a passion to serve your persecuted family in Christ.

You will work closely with the Chief Operating Officer (COO) to identify the level of internal and external resource that is required to develop a hybrid delivery model to operate financial management in the most effective and efficient way possible.

Your proven track record and experience of operational financial management will ensure the accurate delivery of this, as well as oversight of the day-to-day financial operations. Your clear communication skills and accounting qualifications, knowledge and experience will enable you to convey financial information in a practical and insightful way to a number of different audiences that have varying levels of financial understanding.

If you believe God may be calling you to fulfil this important new role and you understand the importance of excellence in the stewardship of our precious resources, then please apply for this part-time position which is based at our office in Orpington, Kent, with some agreed flexibility to work from home.

Applicants must be committed to Release International’s evangelical Christian beliefs (occupational requirement).

Westway Trust is looking to appoint a dynamic and proactive Finance Officer who will maintain the sales purchase and cash ledgers (banks and petty cash) of the Westway Trust finance system, working within a friendly, busy finance department.

You will be a motivated individual with a minimum of two years’ experience working in a busy accounts department, with good organisational and administrative skills.  You will also have a high standard of numeracy and will be proficient in using MS Office packages, especially Excel.

Key responsibilities of the role include but are not limited to:

• Receive and record suppliers’ invoices, reconcile suppliers’ statements to the purchase ledger and be the first point of contact with suppliers.
• Setup new Suppliers and Debtors.
• Keep creditor listings up-to-date.
• Sales ledger Credit control and keeping debtors list up to date.
• Raise fortnightly electronic and manual payments to suppliers, including to government institutions such as HMRC. 
• Reconcile credit card statements.
• Posting of all bank and investment statements.
• Reconciliation of supplier’s statement and advising of any accruals and prepayments.
• Process staff expenses.
• Maintain invoice filing and archiving.
• Post transactions to the ledgers.
• Raise sundry invoices and collecting payment.
• Maintain electronic banking data and posting income to accounting software.
• Preparing banking for rent and non-rent receipts.
• Advising budget holders on the processes of invoice, purchase order and authorisation on Focal Point.
• Support Senior Finance Officer with month-end postings, reconciliations, year- end schedules and annual budget as required.

Experience, knowledge and skills:

• A minimum of two years’ experience in a busy accounts department.
• A high standard of numeracy.
• Experience of accurate data input or maintaining a computerised accounts system.
• Highly computer literate, with practical experience of using MS Office packages, especially MS Excel. Confident to prepare MS Excel based templates and tools to support the annual budget round and quarterly forecasting.
• Ability to follow agreed financial procedures including credit control, raising invoices, maintenance of nominal ledger, bank reconciliations and electronic banking.
• Good organisational and administrative skills, can demonstrate ability to prioritise work under pressure.

Desirable 

• Knowledge of computerised accounting packages, preferably Access Dimensions and Focal Point 
• Studying towards AAT qualification. 

Benefits of working with us:

• Great location in the heart of Portobello, North Kensington
• Investor in People (IiP) employer
• Generous holiday entitlement of 25 days per year + statutory bank holidays
• Free gym membership at health club one minute walk from the office
• Pension scheme
• Life Assurance
• Sick pay scheme
• Season ticket / bicycle loan
• Free eye test voucher

Pilgrims Hospices are looking to recruit an experienced Finance Manager to lead an existing finance function and support the Director of Finance.

The postholder will be required to lead a small team in meeting reporting deadlines for monthly management accounts and statutory requirements.

There will be a significant focus on developing and improving financial systems to maximise the effectiveness of financial processes throughout the organisation, and the successful applicant will be required to forge and maintain strong relationships with colleagues within the Finance department, local management teams and in the wider organisation.

The ideal candidate will be ACA/CIMA/ACCA qualified/part qualified.

Job Description Finance Officer

Imago Dei is a small but growing charity that works with women in prison and once they leave prison. We are seeking a part-time Finance Officer to aid our growth, the role can be a hybrid working role incorporating some office working, and in-person attendance at staff meetings and staff days. 

We are looking for a team member that will be able to ensure the smooth day-to-day running of the finances of Imago Dei using QuickBooks and associated applications.  To ensure, alongside the accountant, that the charity remains compliant with all statutory financial regulations that apply to it and any subsidiaries and coordinating the preparation of data to meet reporting requirements.  Streamlining processes and systems.

The role will require someone who can work flexibly and independently, with minimal supervision. The ideal candidate must be comfortable using accounting software and be confident and able to adapt their skills to meet the requirements of an organization, in a period of rapid growth and change.

Main duties:

The role includes but is not limited to:

1. To be responsible for accurate data input and analysis using accounting software and other commercial systems

2. Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting; and helping resolve any other related issues

3. Complete bank reconciliations, petty cash reconciliations, cash flow analysis and reconciliation of Balance Sheet accounts on a monthly basis

4. Monitor and process expenses and co-ordinate the management of company cards

5. Co-ordinate cash management and banking, including thanking donors

6. Running payroll, processing pensions and resolving related issues and the issuing of associated notices and documents

7. Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts

8. Working closely with Head of Fundraising in processing and monitoring grants, donations and gift aid claims, and support non-financial managers with associated processes and documentation

9. Work with the Head of Fundraising and CEO in the setting and monitoring of budgets and assist non-financial managers in interpreting, preparing, and monitoring related information

10.  Support and train Budget Holders and other staff in using financial information, systems and tools, and work with managers to resolve more complex issues and develop appropriate financial systems

11. Attend meetings and liaise with colleagues as required

12. Attend staff meetings and training relevant to the role

13. Comply with all relevant Health & Safety, Safeguarding, DEI and GDPR Guidelines

14.  Work with colleagues to actively promote the work of the charity and participate in fundraising

15. Ensure compliance with internal quality assurance standards

16. Uphold and promote the Mission and Values of the Charity

17. Undertake any such appropriate duties as directed by the charity from time to time.

Essential Skills and Experience

Proven ability to support a significant finance function

An appropriate financial qualification

An understanding of, and interest in women in the Criminal Justice System, their situations, and the opportunities they may want and/or need

Experience of financial administration in the charity sector

Experience of working with QuickBooks

Experience of Petty Cash management

Excellent computer skills including using main Microsoft packages as well as experience of remote working and related systems

Experience of payroll administration including Sage Payroll

Experience of supporting the preparation of organisational budgets and cash flow management

The ability to work effectively as part of a team as well as the ability to work alone

Good interpersonal skills

Good communication skills (verbal and written)

Sound understanding of the differing requirements of management accounts and statutory accounts particularly in a charity setting

Highly organised and methodical

The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances

Ability to travel on occasion to different 

locations

Excellent understanding of GDPR requirements and Data Protection

Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity.

Desirable Skills and Experience

Experience of working with EPOS or similar commercial systems

Experience of using digital tools to modernise a finance function

Excellent communication skills with the ability to coach and support non-financial staff in developing their financial skills.

JOB DETAILS & BENEFITS:

Hours: 26.25 hrs hours per week (3.5 days a week)

Salary: £25,000 per year pro rata

Holiday: 28 days per year pro rata plus bank holidays

Reporting to:  Head of Fundraising

Location: Office-based in East Grinstead, hybrid working options possible.

The benefits of working with Imago Dei:

· Generous leave allowance

· Flexible working options

· Additional days leave for your birthday when it falls on a working day

· Regular Rest & Refresh Days

· Staff Training

· Quarterly Team Days

· Fantastic company culture.

We are seeking to recruit a Finance Officer as soon as possible.The closing date for applications is 5pm on Friday 1st November 2024. Interviews on Wednesday 13 November 2024 in East Grinstead.

All job offers are subject to satisfactory references, right to work and DBS checks.

Imago Dei is a Christian organization, and applicants must be sympathetic to the Christian faith. However, Imago Dei welcomes and encourages applications from people of all backgrounds and does not discriminate on the basis of disability, race, ethnicity, gender, religion, sexual orientation, age or criminal record.

As an organization, we are committed to growing the diversity of our team and seek to be representative of those we are supporting, so we would especially like to hear from applicants who are from racially minoritised groups in the UK.

Are you an immediately available finance officer looking for a part time role most working from home?

Do you have knowledge of purchase ledger and excellent customer service skills?

If so then this immediate start part time Finance Officer is the right role for you.

Job title: Part time Finance Officer

Contract type: On going interim

Hours: 3 days a week

Pattern of work: hybrid - 1 day a week in the offices

Location: A short walk from Tooting Broadway Underground Station

Working as part of wider team of 3 people, you will report to the Director of Finance and Operations and support the team in delivering effective and comprehensive service across the charity. This growing charity supports and provides lifesaving treatment for sick and vulnerable individuals.

Working as a part time Finance Officer your duties will include;

• Processing high volume accounts payable invoices
• Matching, batching and coding invoices
• Looking after the Finance inbox
• Processing staff expenses
• Download and correctly process income
• Set weekly payment runs

This is a busy role and you will be required to manage multiple tasks, so your ability to prioritise is essential. Othe skills that you will bring to your role part time Finance Officer will include;

• Prior experience in similar role
• Knowledge of an accounting software such as Access or SUN systems
• Knowledge of debits and credits
• Experience of processing staff expenses
• Setting up automated payment runs

This is flexible and immediate start role working for a busy and developing charity. If you are interested in applying for the position of part time Finance Officer through TPP Recruitment then please do so by sending your CV to

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

We are looking for an agile, proactive individual who will join the team as Finance Officer working closely with the Finance Manager and a part-time Finance Officer to address all issues of a financial nature and support the fundraising team and grants officer.

Finance Officer
Reporting to: Finance Manager
Location: Remote. With the option to attend a co-working hub on an ad hoc basis.
Salary: 30K FTE per annum (12K per year, including London weighting) plus a competitive pension
Contract: Permanent
Hours: Part time, 22.5 hours per week, spread across agreed days

This role will be suited to someone who is detail oriented, highly effective, organised and able to support across the organisation.

You will be confident working to deadlines, someone who enjoys working as a core small team and is self-motivated when working remotely. We are looking for someone who is looking for an active and responsible role in a friendly and highly supportive organisation.

Your key responsibilities will include:

• Ledger Maintenance e.g. Maintain Sales & Purchase Ledgers in Quickbooks.
• Banking e.g. Transaction management, bank reconciliation, credit control.
• Operations e.g. expense claims, payroll, audits, compliance.

Qualifications and Experience:

• To be successful in this role, we seek the following qualifications and experience:
• Fully AAT qualified or working towards level 4 as a minimum.
• Minimum of 2-3 years of experience in a similar role
• Strong proficiency in MS Office Suite, particularly Excel
• Excellent organisational and time management skills
• Ability to work independently and prioritise tasks
• Attention to detail and accuracy in data entry and financial tasks
• Good communication and interpersonal skills
• Experience with accounting software e.g. QuickBooks and working with
• other CRM and productivity software.
• A desirable knowledge of charity accounting.

Our vision
A community of Black people, readily accessing mental health support, recovering fully from mental illness and thriving

Our Mission
We create and champion safe, and accessible mental health support with, and for the Black community.

Our Values
Community, Access, Safety, Healing and Change

Thank you for your interest in joining our team. We look forward to reviewing your application and discussing how your skills and passion can contribute to our mission of promoting mental well-being within the Black community.

Please note that the application deadline is 7th November 2024.
We will review all applications and contact shortlisted candidates for further assessment and interviews.
Interview date: 19th November 2024

Interested?
If you would like to find out more, please click the apply button. You will be directed to our website where you can complete your application for this position.

At Black Minds Matter UK, we are committed to fostering an inclusive and diverse work environment. We encourage applications from individuals of all backgrounds, particularly those from Black and minority ethnic communities.

Requirements of the Role:

• Right to work in the UK.
• This post is subject to a Disclosure and Barring Service (DBS) check.

No agencies please.

Location: Woking
Contract: Permanent, Part time
Salary; £40,000 - £45,000 FTE
Hours: 22.5h 3 days a week

Are you a detail-oriented financial professional with a passion for making an impact? 24-7 Prayer is seeking a dedicated Financial Controller to oversee all aspects of our accounting functions, from managing budgets and payroll to producing our annual report and accounts. If you're ready to bring your expertise to a dynamic, purpose-driven organization, we want to hear from you!
For more information please download the job description attached.

Key Responsibilities:

- The Financial Controller will assist in maintaining the high standards in the finance team and play a pivotal role in supporting the CFO in running the team.
- Prepare the annual accounts, in compliance with SORP and relevant GAAP. Work with external accountants/auditors to manage the preparation and audit of end-of-year accounts.
- Facilitate the production of the annual report.
- Lead on organisation-wide budgetary planning along with the CFO and CEO.
- Responsibility for the integrity and accuracy of the general ledger.
- Ensure efficient day-to-day financial operations within the charity, such as payroll, invoicing, and other transactions.
- Efficient and rigorous financial administration including but not limited to staff expense, bookkeeping, gift aid (and any associated schemes), P11d, bank reconciliations, payroll, the workplace pensions scheme, credit card management and invoice processing.
- Provide support and training to other staff on finance issues (such as purchasing and commissioning of expenditure, charity SORP requirements, etc.)
- Ensure all external obligations, accounts and budgets are prepared and reported in a prompt, accurate and timely manner.
- Ensure all organisational financial practices are in line with statutory regulations and legislation and evolve and ensure adherence to finance policies and procedures, including the maintenance and development of these.
- Stay up to date with any relevant changes to charity legal and financial responsibilities, for example charity commission and HMRC reporting requirements.

Key requirements and skills:

- Professional accountancy qualification (CIMA, ACA, ACCA) with significant experience in financial control, ideally in a UK charity.
- Experience in managing year-end audits and producing statutory accounts.
- Track record of planning and budgeting for organisations with annual turnover of at least £1 million.
- Strong communication and interpersonal skills.
- High levels of familiarity and comfort with Microsoft office packages and computer-based accountancy packages – QuickBooks is currently in use.
- Experience with DEXT, ApprovalMax and SAS is desirable.
- Ability to prioritise and work flexibly in a busy environment.
- Be comfortable working in a hands-on environment.
- Enthusiastic and self-motivated with initiative.

Additional Comments:
This role holds an Occupational Requirement for the Postholder to be a practicing Christian who maintains a living relationship with God and live consistently according to Biblical principles. This is in accordance with Schedule 7 of the Equality Act 2010.

Reasonable time will be given for retreat, prayer, and personal spiritual development in liaison with your
line manager.

Please note, the appointment of this role will be subject to:

- Satisfactory references
- Evidence of right to work in the UK
- Meeting the requirement to be a practising Christian
- living within a reasonable commuting distance of Woking
- We reserve the right to close the role early should we have sufficient candidates.

About 27-7 Prayer
24-7 Prayer is an international, interdenominational movement of prayer, mission and justice; a non-stop prayer meeting that has continued for every minute of this century so far, in over half the countries on Earth.

24-7 Prayer began as one simple prayer meeting in 1999, and is now an international, interdenominational movement, reviving the church and rewiring the culture through non-stop night and day prayer. From apps and courses to prayer rooms and blogs; we exist to help people pray.

Closing date 17-11-2024

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