Executive Assistant Jobs in City Of London, England

About the team

We have big goals over the next few years.

We're going to be fighting for mental health in a way we never have before.

Together we'll be working to make sure everyone experiencing a mental health problem gets the support and respect they deserve.

Team information

Will you join us?

-This exciting role sits within our Strategic Communications and Marketing team. It forms part of a new cohesive approach to engaging internal audiences. The team sits within our Social Change department alongside digital, brand, creative, campaigning, policy, and media.

-Reporting to the Head of Federation Communications you'll head up the planning and delivery of our internal comms. You'll support delivery of our strategic communications plan and contribute towards creating a new federation-wide comms plan.

-You'll work closely with colleagues across Mind to connect and engage with staff to drive forward our bold plans, ensuring our vision, mission, and values run through all we do.

-You'll be responsible for managing and developing a team comprised of Senior Internal Communications Officer and Communications Assistant. As a team, you'll manage our day to day communications and engagement channels and play a key role in shaping our culture. You'll support and advise colleagues across Mind to plan and deliver top notch internal comms.

Key duties and responsibilities

The post holder will:

-Work closely with the Head of Federation Communications, Head of Strategic Communications and Marketing, and other senior leaders including our Executive team, to deliver our corporate narrative through internal communications.

-Develop and deliver an effective internal communications strategy and plans, in line with our overall strategic communications plan and broader corporate strategy.

-Align internal communications to our organisational development and change plans, working closely with our People, Culture and Equity teams to ensure internal communications is seen as, and delivers as, a key solution.

-Oversee day to day internal communications, taking the lead in developing and delivering impactful and cost-effective internal communications and engagement opportunities using a range of new and existing channels and tools.

-Manage staff, and occasional volunteers, including coaching, motivating and developing the skills of the team, and performing supervisions and appraisals.

-Write, edit and proofread internal communications, ensuring consistency and compliance with Mind's branding, values, key messages and style guidelines, ghost writing for senior staff when required. Signing off materials from other staff members when required to ensure the same.

-Act as Internal Communications lead on key change projects, working in close collaboration with other teams, ensuring priority projects are given adequate resource.

-Work closely with teams across Mind, supporting and advising colleagues on internal communications best practice, including planning, audiences, channels and messaging to ensure the most effective approach. Focusing on empowering staff to put internal audiences first, share information and increase staff engagement.

-Measure and evaluate your team's work to develop best practice, inform future plans and increase our understanding of key audiences, providing reports as required.

-Undertake other duties that may be necessary from time to time, and that are compatible with the nature and grade of this post.

Mind's equity statement

Mind is committed to equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please refer to the Job Description while completing your application as candidates will be shortlisted based on how closely they match the criteria in the personal specification.

Media Defence is a charity that helps media to defend their rights. We support independent media, journalists and citizen journalists who are under legal threat by making sure that lawyers are available to defend them. 

In this role, you will manage Media Defence’s capacity building work to develop or strengthen local legal capacity to defend, promote and strengthen freedom of expression.

This is a great opportunity to work with Teams across the organisation and with our partners abroad.

This is an exciting role, for a charity finance professional and great communicator to join CoppaFeel!.

• Are you analytical and forward thinking with finances?
• Do you enjoy collaborating and empowering the wider organisational team in finance understanding?
• Do you like variety in a Finance role?

If yes to the above we would love to hear from you.

About CoppaFeel!

CoppaFeel! are the UK’s only youth focused breast cancer awareness charity, and we’re on a mission to get every 18-24 year old checking their chest. We educate people on the signs of breast cancer and encourage them to check their chests monthly, so that if they notice something unusual they are empowered to contact their GP and advocate for themselves.

We do this because when diagnosed early, breast cancer treatments are more effective and survival rates are higher. Early detection can save lives.

Breast cancer does not need to be detected late, and as long as we are here and continue to be supported by people like you, we will do all we can to make sure this doesn’t continue to happen.

About the role

This is a new role at CoppaFeel! as we grow and develop our finance team. As the Senior Finance Manager, you will have responsibility for overseeing CoppaFeel!’s finances . The Senior Finance Manager will be a key role in providing support and analysis to help decision-making for Leadership team.

This role will suit someone who is looking to join a small, dynamic and growing organisation to integrate finance within the organisation through building relationships with the wider team. You will be able to understand the story behind the numbers and work with the wider team to ensure financial cost effectiveness..

KEY DUTIES AND RESPONSIBILITIES

Strategic

• Support on the annual Budgeting and quarterly Forecasting process
• Support with long term financial plans

Reports

• Preparation of budget holder monthly reports and other internal financial reports
• Supporting with cashflow monitoring

Stakeholder

• Support Auditors with audit information
• Line manage finance assistant/intern
• Create and maintain positive relationships with members of the Senior Leadership Team (SLT) and team managers in order to aid in their understanding of budgets and financial statements, and to support them with their day-to-day budget management and finance needs.

Finance processing

• Manage day to day running of the finance function (Banking, team queries)
• Trial balance reconciliation and month end journals
• Manage and maintain appropriate financial policies and financial controls mitigating financial risk and implementing best practice.

Skills and experience

Essential

• Part qualified Accountant or qualified by experience
• Evidence of building successful working relationships externally and internally and at all levels of an organisation
• Able collaborate and use good interpersonal skills to navigate complex and or difficult conversations
• Ability to analyse complex information, problem solve and communicate findings effectively.
• Have good working knowledge of reporting requirements and UK charity regulations experience including SORP
• Have experience driving change and improving processes.
• Experience of line management
• Intermediate to advanced excel skills (pivot tables, sumifs, vlookups etc)

Main benefits, Terms & Conditions

Annual Leave: 22 days pro rata (plus public holidays). Additional Leave: 1 day of leave on our Founder’s Cancerversary, birthday leave, plus office closure over Christmas.

A hybrid of office and flexible, working Daily Flexi Time: starting anytime between 8am and 10am. Working from home up to 3 days per week (pro rata).

Training: We have a budget each year for employees training and development plans.

Application information

Applications close on Monday 23rd September 9am. CoppaFeel! reserves the right to close the applications early in the case of a high volume of applications. Interviews will be held on a rolling basis so early application is advised.

Equality, Diversity & Inclusion Statement

At CoppaFeel! we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity.

We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity.

We are a Disability Confident Employer and we commit to offering an interview for all applicants with disabilities who meet our required criteria for the role. If you have any accessibility requirements or need any adjustments for the interview process please get in touch.

Islamic Relief Worldwide (IRW) is a faith-based humanitarian relief and development organisation working to save and transform the lives of some of the world’s most vulnerable people.  Established in 1984, with an active presence in over 45 countries, we strive to make the world a better and fairer place for those affected by poverty, conflict and natural disasters. In the UK, IRW has a partner whose main role is to raise funds, raise awareness, carry out advocacy and support domestic programmes: this partner is called Islamic Relief UK (IRUK).

Islamic Relief UK (IRUK) is actively recruiting for the position of ‘Supporter Relations Coordinator’ on a full-time, permanent basis, to be based from its Waterloo Office, London. The organisation is currently operating to a hybrid working model.

The purpose of the role to is manage the frontline supporter relations function at IRUK and ensure Supporter Care provided is to the highest standards. To manage the enquiries switchboard and phone enquiry system and to administer the entry of data on the fundraising database. This will include processing donations, updating supporter details and maintaining supporter records and ensuring that information held is accurate, appropriate and up to date.

The successful candidate must have:

· Educated to degree level or equivalent

· Well-developed communication skills for both verbal and written communications

· Excellent organisation skills, including a well-developed ability to plan and monitor a busy workload

· Able to work independently as well as collaboratively

· Able to take initiative

· Analytical and pro-active with strong problem-solving skills showing sound judgement

· Ability to work in a methodical manner with excellent attention to detail

· Good understanding of Direct Debits and the administration of gifts to BACS

· Excellent telephone manner and the ability to provide excellent customer service

· The ability to remain positive and helpful when dealing with difficult enquiries

· The ability to build, manage and develop relationships within an organisation and across internal teams

· Results focused, with an ability to plan and deliver against objectives

· Good standard of literacy and numeracy

· Excellent time management skills

· Proven experience of handling enquiries from the public in a high-volume environment

· Experience of working in a supporter or customer service environment

· Experience of people management including carrying out performance reviews, 1:1 meetings, development, motivation and effective management of performance issues

· Proven experience of managing a busy call centre during peak periods

· Demonstrable experience of processing income and compliance around data protection regulations

· Experience of working with sensitive data

· Proven experience and working knowledge of the Raiser’s Edge database with the ability to analyse data using complex queries

· Understanding of the gift aid scheme

· Experience of identifying key information and supporter insights

For more information, please click on the Documents tab above to view the full Job Description.

If you are talented, reliable, service-minded, resilient and a highly motivated professional looking for a meaningful career, with a strong commitment to IRW’s mission and values of sincerity, excellence, compassion, social justice and custodianship, please apply by completing our online application form.

For more information on the excellent company benefits we offer our employees, please visit ourwebsite.

PLEASE NOTE: Interviews are expected to take place on 19/09/2024.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• screening clearance
• proof of eligibility to live and work within the UK
• receipt of satisfactory references

Please note, for UK-based roles, we are only able to accept applications from candidates who are eligible to work in the UK. We are unable to progress applications which would require sponsorship.

Our values and commitment to safeguarding

IRW is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer

Strategic Lead

Do you have experience of leadership, governance, relationship building, influencing and work planning?

Do you want to work for an organisation that strives to be a great place to work, where everyone is high performing and where together you can achieve impact that makes a real difference in the prevention and recovery from domestic abuse for vulnerable children and families?

We have an exciting opportunity for a Strategic Lead to join the team in this remote working role offering full or part-time hours.

Position: Strategic Lead (REACH)

Location: Office-based or Remote (meetings in London approximately once a month)

Hours: Full or part-time hours available

Salary: £70,000-£80,000 or £300 - 350 day rate

Contract: Fixed term contract, 6 months – ideally October 2024 to March 2025

Closing Date: Monday 16th September 12pm

Interview Date: Interviews will be held online via MS teams, on Friday 27th September 2024

The Role

In May 2024, the organisation launched REACH (Researching Effective Approaches for Children): A plan to find out what works to prevent domestic abuse and support child victims. 

You will develop a detailed plan to operationalise the REACH Plan, including the structure, governance, funding, partnerships and activities that will lead to finding what works in prevention and recovery from domestic abuse. You will also build key relationships in the sector, in survivor networks, in academia and among research funders and in national government to ensure acceptability and secure support for the plan and its objectives

Working closely with the leadership team, you will progress the existing plan to the point of being ready to launch a successful programme of work in April 2025.

About you

You will have:

· A degree-level education or equivalent experience

· Operational experience: experience of organisational development and leadership

· An excellent understanding of the domestic abuse sector, including practice, policy and research

· A strong understanding of evidence (including experimental evidence), evidence based policy, and the role that evidence plays in service improvement

The Organisation

The organisation strives to be a great place to work, where everyone is high performing and where together it can achieve impact that makes a real difference for vulnerable children and families. Focussing on using and championing high quality evidence, working directly with government and local leaders to provide practical solutions and encourage change.

Benefits include:

· 30 days annual leave, plus one day Birthday Leave

· Dependent Leave of up to five days (of which three are paid) in a 12-month period

· Enhanced parental leave and pay

· Paid compassionate leave

· Paid sick leave

· Hybrid and flexible working

· Life cover

· Employee assistance programme

· 24/7 access to a GP

· Cycle-to-work scheme

· Free eye tests and contributions towards glasses

· Perks through PerkBox

· Pension scheme for new starters: 6% contribution by Foundations and 3% employee contribution.

The organisation values and celebrates diversity and is committed to providing an inclusive environment for all employees. People are at the heart of everything the charity does and it’s vital that the workforce reflects the diversity of the stakeholders and the wider society in the UK. We are actively seeking candidates from diverse backgrounds and communities.

The role offers an excellent salary, learning and development opportunities and a great office location situated in the heart of St James’. The team work in a hybrid and flexible way, as the leadership team recognise the importance of a good work-life balance.

You may have experience in other areas such as Strategic, Strategy, Operations, Strategic Lead, Strategy Lead, Operations Lead, Strategic Manager, Strategy Manager, Operations Manager, Operations and Strategy, Domestic Abuse, Abuse.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.