Events Co Ordinator Jobs
We are looking for an Event Co-ordinator to co-ordinate the delivery of our sporting programme and to work with the wider team to create consistency in the delivery, safety and reporting of this programme.
Key Accountabilities
Event Management
• Lead on the organisation and delivery of the sports event programme at a Regional and National level
• Ensure that all insurance, legal and health and safety obligations are followed for all events
• Manage and coordinate event bookings with key suppliers such as venues and hotels where needed
• Provide support to event volunteers during planning, delivery, and on-the day
• Oversee the advertisement of the events including promotion and on-the day brand awareness
• Work with the Events Management System to monitor and manage all events
Volunteer Management:
• Build and maintain a strong working relationship with Regional Organisers for your designated sports
• Liaise with the Volunteer Delivery Team to recruit for any vacant Regional Organiser roles
• Provide help and support to volunteers to understand the key elements of the legal requirements of the events process and the functionality around the advertising and booking systems
Programme and Project Involvement:
• Liaise with the Strategic Development Team to contribute and help deliver the Sports Strategy.
• Participate and contribute to the National Events projects where needed
Participate and engage with all projects and programmes where it is identified that the Events Team is needed or can contribute and make a difference.
Person Specification
• Ability to manage and organise time and workload effectively.
• Resilient and flexible with the ability to work under pressure
• Ability to build and manage strong working relationships.
• Accuracy, attention to detail and pride in delivering a quality service and product.
• Able to work independently and as part of a team.
• Personal drive and enthusiasm with a positive attitude and a desire to succeed.
Skills (Essential)
- Minimum of 1-year relevant event management experience either in the work place or attained through a relevant qualification.
- Intermediate to advanced level of MS word and Excel
- Ability to communicate both through written and verbal
Skills (Desirable)
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A relevant degree or professional qualification in event management is not essential but may be advantageous.
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A working knowledge of CRM and digital Event Management Systems
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Experience of working with volunteers
We are a not-for-profit, membership, organisation for over 124,000 colleagues from the civil service and public sector.
The client requests no contact from agencies or media sales.
Join us!
Contact is a national charity for families with disabled children. We provide information, advice and support, and bring families together so they can support each other. We campaign to improve their circumstances, and for their right to be included and equal in society.
Your role
The business development team aims to expand Contact’s reach to parent carers and practitioners by exploring opportunities for new projects, partnerships, commissions and paid for content including webinars, workshops and training. We also work with forums to offer support on areas not covered by their grant. We expand our reach and support offer alongside of funded programmes. We aim to increase organisational sustainability by generating income and contributing to core organisational costs.
The Business Development Co-ordinator reports to the Business Development Operations Manager and is the linchpin for our business development programmes. You will be responsible for setting up events online and face to face, contacting trainers, taking bookings and supporting with promotion; making sure the support and content made available to families is kept up to date. The role also involves updating our CRM database, making sure invoices are raised and paid and collating information for reports from the database or Excel.
What we’re looking for
We are looking for someone who has excellent IT and digital skills, ideally with experience of online event systems such as Eventbrite and Zoom, a good knowledge of Excel and experience using a CRM database. You’ll need to be highly organised with excellent written and verbal communication skills, a friendly, confident phone manner and a good knowledge of the issues and concerns families with disabled children face.
How to apply
Please return a completed application form along with an equal opportunities monitoring form (downloadable as part of the job pack) by the date stated below.
Important dates
Closing date: Sunday 6 October at 23:59
Interview date: week commencing 14 October 2024