Office Administrator
Hours: Part Time, 30 hours per week
Salary: £24,785 per annum, pro rata
Contract: 8-month contract
Location: Based at Mind in Salford, The Angel Centre, Salford
About Us:
Mind in Salford is an independent mental health charity affiliated with the national Mind network. We provide advocacy, training, and support services that empower people across Salford to improve their mental wellbeing. We are committed to challenging stigma, campaigning for change, and ensuring no one faces a mental health problem alone.
Our charity provides a range of services including advocacy, welfare rights and debt advice, offering support to clients with and including those with physical & sensory impairments, learning difficulties, dementia, autism and mental health problems and the over 60s. This role is to work within the Advice Team and also supporting the administration team.
About you and the Role:
We are looking for a proactive Office Administrator to support the Advice team.
In this role you will support the smooth running of our organisation. Experience in customer service, greeting clients, data input and answering the phones.
Main Responsibilities and Accountabilities
- Good customer care skills with an ability to put people first and ensure accessibility to the service
- Articulate and friendly and able to convey a variety of solutions and concepts accurately and concisely
- Motivated and organised with excellent time management skills
- Able to keep concise and complete records
- Able to use Salesforce as well as Outlook, Word, Excel and other Microsoft packages to a high standard
- Able to prioritise key tasks effectively whilst maintaining client care
- Able to act on own initiative, and complete actions
- Able & willing to learn, adapt and develop in the role and engage positively with new ways of working, alongside seeking appropriate training for professional development
- Able to manage day-to-day operations and develop and implement effective and efficient systems
- Able to work within legislative and quality frameworks
- Understanding of health and safety, including risk assessing and lone working precautions
- Understanding of and commitment to equal opportunities and diversity, confidentiality & data protection and Safeguarding Policies and Procedures
Closing date and time for applications: Tuesday 14th July at 5pm
Interview date: TBC
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
Mind in Salford is committed to equity of opportunity and to creating a working environment where everyone is treated with dignity and respect. We actively welcome applications from people across all backgrounds and identities, and are particularly committed to increasing representation from communities that have historically been underrepresented in the mental health workforce. All employees are expected to uphold and actively contribute to our equal opportunities policy in everything they do.
No agencies please.
Working within a multi-disciplinary team, the Community Connector provides a first-point-of-contact mental health service within GP practices and Primary Care Networks (PCNs). The role includes assessments and brief psychosocial interventions, as well as coordinating access to community resources that support mental, physical, and social wellbeing.
Location: East Guildford or Walton-on-Thames
Salary: £30,280 (pro rata if part-time)
Hours: 35 hours per week (East Guildford), 22.5 hours per week (Walton-on-Thames)
Contract type: Permanent
Key responsibilities:
- Work jointly with the Mental Health Practitioner in conducting assessments, including risk assessment, and to work with patients to support them in identifying their socially determined needs and goals, provide self-management tools and facilitate the development of personal support plans
- Provide a range of motivational and structured psychosocial interventions
- Promote independence through an enabling asset-based approach that draws on individuals’ strengths, preferences and ‘natural’ support networks
- Establish effective working relationships with a range of agencies to facilitate a ‘joined up’ approach to support plans
- Liaise with, develop and maintain good relations with GPs, practice managers and other health practitioners across mental health and physical health pathways and wider support networks
- Provide continuity throughout recovery; engaging the patient with key services such as Safe Havens, accessing CMHRS, and providing support for those engaged with and leaving CMHRS, and linking into local wellbeing services and activities
- Co-ordinate and support patients to access a range of community services such as wellbeing services, housing providers, family and carer support services, debt and employer advisors where appropriate
- Assist with community resource mapping exercises and maintain a database of community resources; map where there are gaps in provision across the PCN and wider geography and work with other VCS organisations to develop resources where most needed
- Promote and support (where necessary) advised follow up actions from physical health checks for people with serious mental illness
- Support patients to engage with local peer support workers and volunteering services
- Support and supervise any peer support workers linked to PCN
- Work with the service to identify opportunities to expand provision particularly in local communities where there is a lack of service provision identified
- Broker and establish new partnerships between public and voluntary sector agencies to enhance service delivery and access to services
- Develop and sustain professional relationships with service users, partner agencies and appropriate external agencies
- Complete locally agreed quality outcome measures, with patients and to undertake regular reviews
About the organisation:
Through Community, Specialist and Outreach services, we support recovery, mental health, and wellbeing—together, every step of the way.
About you:
- A minimum of 2 years community experience of mental health work
- Experience of delivering brief interventions for mental health needs
- An understanding and ability to work to the confidentiality, consent, information sharing and safeguarding policies of the integrated service
- Good communication and written skills and a commitment to accurate and confidential record keeping
- Ability to interact effectively with the client group, colleagues and other professionals whilst retaining clear boundaries
- Ability to break down stigma and barriers associated with working with the client group
- Demonstrate an understanding of the issues and needs of the client group
- Knowledge and understanding of community working, lone working, and ability to maintain safety whilst working in the community
- Ability to work to all the policies, procedures and standards of the Service and joint working arrangements with key partners
- A good understanding of personal limitations, ability to identify when to seek advice and support, and deal with issues which may provoke strong emotions in an objective and professional manner i.e. child protection
- Ability to manage any challenging behaviour, anger and verbal aggression from patients
- Proficient in Microsoft Word, use of email, Outlook, and basic excel skills
- Ability to enter data onto a database as required by the Service
- Ability to travel to and from a number of different locations on a daily basis
- Ability to work flexibly across operational hours and evenings and weekends, where required
- Ability to work co-operatively as part of a multidisciplinary team (statutory and voluntary) from a service hub
Benefits:
- 26 days annual leave plus bank holidays (increasing with service)
- Pension scheme and access to Simply Health (including optical, dental, counselling sessions)
- Birthday leave, employee discounts, and flexible working where possible
- Supportive probation, sick pay after probation, and wellbeing/EAP resources
Safeguarding & Checks:
- This role is subject to an enhanced DBS check.
- A past history of drug/alcohol issues or criminality will not necessarily exclude you from this role; we encourage applications from people with lived experience where appropriate.
- All applicants must have a valid right to work in the UK
Catalyst Support is an equal opportunities employer. We celebrate difference and are committed to fairness, accessibility, and inclusion throughout recruitment and employment.
We welcome requests for reasonable adjustments at any stage of the process.
Please note that we may close this vacancy early if we receive a high volume of suitable applications.
Please specify in your cover letter your preferred location: East Guildford (full time) or Walton-on-Thames (part time)
The client requests no contact from agencies or media sales.