Database And Office Administrator Volunteer Roles

Spotlight YOPD are looking for a volunteer Administration Assistant to assist with the efficient functioning of the charity by maintaining workplace functions and handling administrative tasks on behalf of the Executive team.

Please be aware this is an unpaid volunteer opportunity.

The Trans Legal Clinic is the first trans-led specialist gender identity legal charity in the UK. At its core, the Trans Legal Clinic is a human rights practice because Trans+ rights are human rights and without the influence of trans+ and non-binary people many of the human rights which are enjoyed by our cisgendered counterparts would cease to exist as we know them today. The mission of the Trans Legal Clinic is simple; we provide free and accessible legal help to transgender and non-binary people in need. Our overarching vision is a society where all people have access to the legal resources required for gender self-determination and where gender diversity is not just accepted but embraced, with trans+ people equipped with the necessary legal tools to navigate the world in their affirmed gender.

We are currently recruiting for the role of Administration Manager, who will oversee the clinic's administrative operations and ensure the smooth functioning of our office and supports various departments. They will respond to the CEO and COO, and be responsible for the Administrative Coordinator and IT Coordinator. They must be regularly available remotely and in person on Saturdays 1-6pm.

The Administration Manager will:

• manage and optimise office procedures and resources to ensure efficient operations and a productive work environment.
• provide administrative support to management, including scheduling, correspondence, and document management.
• maintain accurate records and databases, ensuring compliance with GDPR and organisational standards.
• assist in budget planning and management for administrative expenses, ensuring cost-effectiveness and financial accountability.

The ideal candidate will have the following qualities:

• fine attention to detail
• good awareness of the importance of confidentiality and handling sensitive data
• excellent communication skills
• great organisation and time management

Please be aware this is an unpaid volunteer opportunity. Trans Legal Foundation is a registered charity. Charity Registration number: 1209517

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons. Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance. We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

Join us in leading positive change!

The Admin Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK and QMC Capoeira School runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits:

• Flexitime
• Work from home

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Do you have access to a personal laptop or PC?
• Are you sure you can commit to this job as being a non-paid job?
• Do you think you will be able to commit yourself to the PDP programme, implicitly 12 hours per week, for 16 weeks?

Work Location: Remote

Overview: As an Office Administrator Volunteer, you will play a crucial role in supporting the administrative functions of our organisation. This position involves a variety of tasks, including:

• Filing documents
• Answering calls and emails
• Data entry
• IT support
• Managing databases

General Administrative Support: No professional background is required for general administrative tasks, and full training will be provided. However, specific roles such as IT support require existing IT knowledge and are better suited for individuals with a professional IT background. Volunteers are expected to commit to regular weekly sessions over an extended period due to the nature of the work.

Impact and Value: While these roles often occur behind the scenes, their importance cannot be overstated. The work you do each day is essential in contributing to positive changes and improving lives.

Prosecution Case Administration: After training, you may be asked to assist with prosecution case administration, which includes tasks such as populating case documents, transcribing interviews, and providing administrative support to investigating officers. This role may expose you to graphic imagery and video material but is vital in combating organised animal cruelty. You will have access to personal and sensitive information regarding individuals under investigation, so maintaining strict confidentiality is imperative.

Requirements:

• Commitment to regular weekly sessions
• Willingness to undergo training
• Strong attention to detail
• Ability to maintain confidentiality
• IT knowledge (for specific IT support roles)

Join us as an Office Administrator Volunteer and make a meaningful impact in our mission to create a better world for all animals.

Working closely with the Membership and Information Coordinator, this role involves meeting with community food members to review their requirements, and ensure that the food they receive from FareShare is being stored and distributed in accordance with FareShare regulations. The role includes travelling to CFM premises across Greater Manchester and carrying out office based administration.
 

Where? Maynard House, New Smithfield Market. Openshaw M11 2WJ

Hours? Monday to Friday. Start times between 09:00 -10:00 for a minimum four hour shift

How often? Volunteers are typically involved for one shift a week.

Support? The role is supported by the FareShare Membership Coordinator.

What will I be doing?

Arranging meetings with members by telephone or email.

Carrying out the offsite meetings, including completing a checklist and taking note of customer queries or concerns.

Following up on any required actions with the customer, and internally with the FareShare Membership Coordinator.

Inputting/updating data on to the database.

Answering phones and taking messages.

Completing and filing all paperwork accurately

Our requirements

Car user (travelling throughout the Greater Manchester boroughs). Clean Driving licence or max 3 points

ABOUT FARESHARE

FareShare is the UK’s national network of charitable food redistributors, made up of 18 independent organisations. Together, we take good quality surplus food from right across the food industry and get it to nearly 8,500 frontline charities and community groups, (CFMs), including school breakfast clubs, older people’s lunch clubs, homeless shelters, and community cafes. Every week we provide enough food to create almost one million meals for vulnerable people.

FareShare Greater Manchester has been run by EMERGE 3Rs since 2008. EMERGE is a charity that has been active in the 3Rs (reduce, reuse and recycle) since 1996. From our regional centre based on New Smithfield Market we redistribute food to over 250 CFMs.

Strong interpersonal skills, ability to communicate with diverse communities

IT Skills

Food Hygiene Level 2 certificate (this qualification can be completed at FareShare).

Ability to prioritise and organise duties

Familiarity with answering phone and taking messages when required.

Data inputting using Excel and the FareShare in house database

Training

A full induction followed by a ‘Taster’ session progressing to ongoing training for the role, by on-the-job training and e-learning.

What you can expect from the volunteer role

Out of pocket expenses reimbursed – up to £6 for travel and up to £3 for lunch upon completion of a 4 hour shift

Mileage expenses reimbursed for off-site visits

Experience of working in a team

A reference after 3 months if applicable

Knowledge of the importance and benefits of addressing food surplus and recycling.

You will be required to complete introductory sessions before you are confirmed in the role.

The Dementia Wellbeing Service provides practical and emotional support to help older people live independently and safely at home for as long as possible, stay socially engaged, and carry on doing what they love. The service supports Camden residents over the age of 55 in the early or moderate stages of dementia. The coordinator works with the client, their family, or carers to produce a personalised wellbeing plan.

Staff and volunteers for this service are located at our Henderson Court Hub in Hampstead.

What does the role involve?

Volunteers assist the Dementia Services Manager with all administrative aspects of delivering the services including communicating with people referred to the service.

What will you get out of it?

• You'll be making a difference to the lives of older people.
• You'll gain knowledge and insight into issues that impact on older people’s lives.
• You'll have an opportunity to build confidence and skills in engaging with people.
• You'll gain administrative experience such as updating databases, dealing with correspondence and dealing with enquiries.

***This is an unpaid voluntary role***

Our data entry and admin volunteers keep all the Abbey cogs turning, keeping our various databases and systems up to date which is vital for our monitoring, fundraising and project management. Gain valuable office experience while making a difference to a local community organisation. Help us once a week for up to 2 hours max between 11am and 1pm (minimum 2 month commitment) and we'll shower you with gratitude, cuppas and biscuits! 

Qualities you need for this role 

• This role is suited to you if you enjoy working with data, are meticulous with a good eye for detail 
• Basic IT skills and ability to learn new software 
• Reliability and punctuality 

When you'll be needed
Two hours a week for a minimum of six months.

Be based at our Henderson Court Hub in Hampstead with the Dementia team, facilitating and taking meeting notes from the support group that happens.

• Send out the letter of invitation to members
• Call and remind members about the meeting and confirm any travel arrangements
• Co-facilitate the meeting with a member of staff
• Take notes if necessary
• Liaise with guest speakers
• Register members on our Database system

What you will get out of it?

• Volunteers will be supported in their role by the Group Facilitators
• Travel and other agreed out of pocket expenses are reimbursed
• Gain admisitrative experience, such as using databases, organising trasnport, and organising speakers

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons.

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

The Personal Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well-organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel.

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours of commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits: Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote

Volunteer Role: Data Migration Volunteer 

Location: Europia, St Thomas Centre, Manchester, M12 6FZ [Flexible working/Remote/Hybrid] 

Reports to: Health and Wellbeing Coordinator and Advocacy Worker and 2. Office Coordinator. 

Position Type:Volunteer (Part-Time)

Job Overview:

We are looking for a detail-oriented and focused Data Migration Volunteer to assist with transferring client data from our previous platform to Salesforce. This is an administrative role, and you will be responsible for ensuring data accuracy and consistency throughout the migration process.

 Key Responsibilities:

1.  Migrate client data from our previous platform to Salesforce with accuracy.

2. Ensure all transferred data is correctly entered and formatted.

3.  Collaborate with Elena and Iryna, who will provide initial training on using Salesforce.

4.  Use Excel to clean, sort, and manage data before migration.

5.  Adhere to data security and confidentiality protocols.

Qualifications and Skills:

● Strong attention to detail and the ability to focus on tasks.

●  Good understanding and experience with Excel (e.g., sorting, filtering, formatting).

●  Familiarity with or willingness to learn Salesforce (training will be provided).

● Good communication skills and the ability to work remotely.

●  Organised and able to manage time effectively.

 Time Commitment:

●  Ability to commit to 4 hours per week. Work can be done remotely as well.

● Flexibility in scheduling to meet the needs of the team and clients.

  Benefits:

● Gain hands-on experience with Salesforce and data migration.

●  Work remotely and flexibly.

●  Collaborate with a supportive team and receive full training.

●  Contribute to a meaningful project that supports our organisation.

● Gain admin experience.

If you are detail-oriented and enjoy working with data, this is a great opportunity to develop your skills while supporting an important project.

Job Title: Trust and Foundations Volunteer
Department: Fundraising
Line Manager: Trust and Foundations Manager
Remuneration: Reasonable travel and subsistence
Location: Camden, London
Contract: Temporary
Working Hours: Flexible Hybrid arrangement. Ideally two-days but at least 7 hours a week.

At Variety, the Children's Charity, we believe every child deserves to live their best life and reach their full potential, whoever they are.

We deliver life-changing programmes that give that give children and young people across the UK a better future. 2024 is our 75th year in the UK, and we are part of a global network that has raised and donated close to £1.6 billion to positively impact the lives of children in need.

The opportunity

Are you an enthusiastic, willing learner with an interest in Trusts fundraising at high-profile international children’s charity?

Variety, the Children’s Charity are offering a chance for a volunteer to gain valuable experience within our Trusts and Foundations Fundraising team. This is a great learning opportunity to join an international children’s charity that’s globally renowned.  

We are developing into a successful national programme. This is a fantastic opportunity for a pro-active volunteer to learn and develop key research, bid-writing and fundraising skills to be a successful Trust Fundraiser.

This is an excellent CV enhancing opportunity with a Charity that is committed to improving the lives of disabled and disadvantaged children and young people.

Working with the Trust and Foundations Manager, you will provide high quality, reliable research and logistical support to research, qualify and plan approaches to new Trust and Foundations. You must be IT literate, with a strong attention to detail.

Roles and responsibilities

1. Researching Prospects

• Identifying new Trusts and Foundations prospects.
• Reviewing and qualifying Trusts.
• Telephoning Trusts to assess suitability.

2. Applying for funding

• Qualifying and contacting potential funding prospects
• Writing short applications to external funders.
• Producing applications for our mailing.

3. Administrative support

• Updating our fundraising database and Excel workbook.
• Auditing our historical Trust records.

Skills and qualities

Essential

• Strong IT proficiency. You will be confident in using Microsoft Office, especially Excel. With a willingness to learn about our fundraising database, Salesforce.
• Excellent verbal and written communication skills. You will have the ability to clearly and concisely summarise information from readily available sources.
• A methodical and orderly approach. You will be comfortable with online research and working through a workbook of contacts.
• A high degree of enthusiasm and a desire to learn and gain new experiences through working in a busy environment.
• Administrative skills. You will be organised and methodical.
• Good organisational skills required, with strict attention to detail in all tasks.
• Motivated and able to work independently when required. This role will require a significant amount desk-based research.
• Strong communication skills, with a friendly telephone manner. Guidance will be provided.
• Willingness and confidence to potentially make telephone calls with prospective funders.

Desirable

• • Past fundraising volunteer experience
  • Research experience
  • Understanding and interest in the charity or not-for-profit sector

Interested?

More information can be found by downloading our Trust and Foundations Internship pack, under 'supporting documents'. If you would like to apply, then please submit the following:

• An up-to-date CV
• cover letter (max 1 page) on why you are interested and are a good fit

Please submit this to our Trust and Foundations Manager by completing the application process. Please also advise if you may require any reasonable adjustments for the interview process.

Applications should reach us by 11.59 on 15th November 2024, with interviews to be held in the final fortnight of November. We look forward to hearing from you.

Role: Welcome volunteer

Team: Tooting Hub – CARAS ESOL (Youth/Adult)

Supervised by: Team Project Coordinator

Location: Tooting Hub site

Activity times: Monday or Wednesday

Time commitment: 2 hour shifts on a rolling basis.

We ask that volunteers commit for a minimum of 4 months

About CARAS:

Community Action for Refugees and Asylum Seekers (CARAS) is a registered charity that has been supporting refugees and asylum-seekers since 2002 empowering them to integrate and engage in the local community.

Arriving as an asylum seeker/refugee can be a disempowering experience. Difficulties with language, accessing services and overcoming prejudice are ever-present. As an organisation we are committed to work alongside refugees to overcome those challenges, and to help them build their lives.

We offer group support and targeted support work. We offer a range of activities including: ESOL classes; social and recreational activities such as youth club, drama, trips, and family activities; educational support for young people; and casework and advocacy support.

Our values are at the centre of all our work:

• Kindness: CARAS will nurture all who are part of our community, helping everyone to develop their skills, talents, and interests.

• Justice: CARAS will strive for social justice following a rights-based approach in all our work and challenging instances when rights are not upheld in wider society.

• Empowerment: CARAS works alongside people, recognising and respecting their skills and strengths and striving together for better outcomes.

• ‘With’ not ‘for’: CARAS will put the voices, opinions, experiences and needs of its beneficiaries at the heart of all that we do.

About the Role:

We are currently recruiting a team of volunteers to join our new Welcome team at Tooting Hub. This is a new role. Welcome volunteers will provide a friendly face to existing community members attending our regular projects. They will also be the important ‘face of CARAS and our welcome at the door’ to people attending projects for the first time, to visitors and to people dropping in unannounced to enquire about CARAS’s service. Volunteers will meet and greet, and ensure all visitors are responded to appropriately and introduced to the relevant member of staff, activity, project, or meeting. There will be an administrative element to the role (updating registers and emailing enquiries to CARAS staff, for example).

Who will you be?

We work hard to ensure our services feel welcoming and inclusive. It is important that this new team is representative of our diverse local and internal CARAS community. Whether you are new to volunteering with CARAS or are a regular volunteer looking to vary your role or a community member wanting to develop some leadership skills or volunteering experience, this might be the exact project for you.

Volunteer Tasks and Responsibilities: 

· Signing up to a shift/s on the Tooting HUB welcome team rota

· Able to be at Tooting Hub in person to complete agreed shifts

· Welcoming staff, volunteers, existing and potential new community members and visitors

· Ensuring all visitors are responded to appropriately and introduced to the relevant member of staff, activity, project, or meeting

· Ensuring everyone completes the onsite register on arrival to comply with safeguarding, health and safety and fire evacuation policies

· Taking agreed initial intake information for new / drop in visitors wanting to attend a taster activity

· Conducting induction tours of the building and introductions to facilities, key staff, and partners

Requirements (all experience can be from paid or voluntary roles): 

Essential: 

· A calm, friendly, kind, and patient approach

· Happy and confident to meet new people and put them at their ease

· Excellent communication skills, especially with people with varying levels of English

· To be non-judgemental and able to engage with people from diverse backgrounds

· Confidence in using one’s own judgement to follow agreed policy

· Good IT admin skills in using Microsoft office, outlook, Google search, online forms etc

· A commitment to confidentiality and data protection

· Punctual and reliable

· To be able to volunteer on Mondays or Wednesdays for a minimum of four months

Desirable:

· Lived experience of seeking sanctuary and/ or the UK immigration system.

· Personal experience of working with people seeking asylum.

· Proficiency in one or more of the following community languages: Albanian, Amharic, Arabic, Bengali, Dari, Farsi, Kurdish, Oromo, Pashto, Russian, Spanish, Somali, Tigrinya, Urdu, or Vietnamese.

We will prioritise applicants with lived experience of the asylum process.

Benefits to Volunteering:

· Learn about issues relating to refugees and people seeking asylum.

· Work as part of a friendly, welcoming team.

· Develop your skills and competencies.

· Be able to access relevant training, including safeguarding training.

· Obtain a reference from us relating to your placement after 3 months’ regular volunteering

· All volunteers must complete an enhanced DBS check for working with young people and attend training with us before starting. *

· You will also receive training and support relevant to your specific role.

At Age UK Westminster we run a weekly Information and Advice telephone helpline for our clients, service users and the public. The telephone line remains busy throughout the open hours and we completely rely on the support of our friendly, diverse and dedicated team of Telephone Enquiries and Signposting Volunteers to ensure this vital service continues. 

We are looking to recruit more student volunteers for this role.  As our volunteer, you will be part of the Information and Advice Team, and we will train you in handling telephone enquiries and offering information to callers. All we ask for is a commitment of 4 hours, once a week from 10am to 2pm on any day between Monday and Friday.

ABOUT THE ROLE

We are looking for volunteers, preferably with experience of community engagement and networking, to:

· Research and develop a database of local authority websites

· Research and develop a database of other charities and support organisations, who may support individuals affected by leukodystrophy

· Request for Alex TLC to be added as a support organisation to the above resource lists

· Improve awareness of the charity and leukodystrophy within local authorities, other charities, and support organisations

· Research ways that we can improve our outreach to yet-to-reach groups within the community

This is a wonderful opportunity to develop your existing skills within a unique arena, learn about the difficulties facing those with rare disease, and give vital and tangible support to sufferers of leukodystrophy.

We need help to give hope and support to people affected by leukodystrophy – could you be that help?

ABOUT YOU

Candidates should be able to demonstrate the following:

· at least 2 years working or volunteering experience

· an interest in Alex TLC and the work that we do

· basic understanding of the complexities of leukodystrophy

· excellent written skills

· excellent communication skills

· excellent computer skills, particularly Microsoft Word and Excel

· excellent organisational and administrative skills

Alex TLC are flexible and the role can be home based or at our Peckham, London SE15 office.