Database Administrator Jobs in Islington, Greater London
In this multi-faceted essential role, you will be the first point of contact for our supporters and provide high-quality customer service and support, from handling enquiries through to resolution, processing income donations, sending out donation thank you letters and supporter materials, all in a professional manner.
It is an exciting time to join King’s College Hospital Charity and the Fundraising and Communications Team to support our innovative and ambitious fundraising targets. We recently had our biggest ever team at the 2024 London Landmarks Half Marathon, with 96 runners representing Team King’s and over £85,000 raised for our hospitals. The Great Hospital Hike, our flagship fundraising event, also raised over £160,000 for our hospitals, with our supporters walking the 18-mile route from King’s College Hospital in Denmark Hill to the Princess Royal University Hospital in Bromley.
The Supporter Services Assistant is often the first point of contact at the charity for supporters - handling enquiries, processing income, sending out donation thank you letters and supporter materials and mass postal mailings, where required. You will combine excellent supporter care and customer service with administrative efficiency and attention to detail to ensure that the supporter experience is smooth and positive from start to finish. You'll be skilled at listening and responding to queries appropriately, both over the telephone, via email and letter.
You will use the Access Charity Customer Relationship Management (CRM) database to make sure all supporter information is recorded consistently, kept up to date and maintained in accordance with database management procedures. You will work closely with the Database Manager and Senior Fundraising Operations Officer to highlight opportunities for improvements to processes and procedures.
Key Responsibilities:
- To give supporters a positive, consistent experience in all their interactions with the Charity, especially in response to enquiries, income handling and donor thanking.
- To ensure that income is recorded accurately and promptly on the CRM database to enable the Finance team to reconcile and correctly allocate income, and the Fundraising team to have financial oversight of their fundraising activities.
- To ensure that supporter records on the CRM database are kept up to date, adding enquiry responses, donation correspondence and amending records where requested by either the supporter, members of the Fundraising & Communications team or wider charity colleagues.
We are a friendly team, committed to a diverse and inclusive culture and welcome applications from individuals of all backgrounds and identities. We offer a collaborative working environment with bespoke learning opportunities, 25 days holiday plus the bank holidays, and various employee benefits to help you balance your work and life.
Please review the job pack for full details on the role. We want to hear from if you are interested in helping us make a difference in our communities, possess the skills and experience outlined in the job pack and our values resonate with you.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Would you like to help families with seriously sick children in hospital stay together? Then join The Sick Children’s Trust as our Senior Finance Officer
We have an exciting opportunity to support a super friendly, motivated and supportive Finance and Database Team.
The role is conveniently located near Liverpool Street and hybrid working is available working Monday to Wednesday in the office.
You will be an effective team member working alongside the Finance Manager to ensure that income and expenditure are appropriately processed in accordance with The Sick Children’s Trust procedures and coding and costing are accurate and appropriate.You will be the first line of contact for day to day finance queries.
Duties will include:
- Processing all income and expenditure transactions ensuring accurate coding.
- Oversee the fixed asset ledger
- Preparation of quarterly and annual VAT returns
- Preparation of annual expenditure budgets and monthly expenditure reforecasts
- Banking any donations and prepare bank reconciliations
- Prepare for annual external audit and carry out in internal audits
- Provide support on budget preparation
About you
You have experience of working in a finance or accounting team, ensuring you can hit the ground running. Your skills and knowledge ensure you are confident in carrying out day to day and monthly financial processes and enable you to provide managers advice on finance and coding processes.
Proficient IT skills and good working knowledge of accountancy software are a given
You have strong organisational skills and an eye for detail to ensure accuracy.
Just as importantly you have strong interpersonal skills to support colleagues and to work as a good team member.
Benefits
We can offer an attractive benefits package to all our employees to support a healthy Work-Life balance. Including hybrid working, enhanced annual leave, family friendly policies and employee assistance programmes.
If you are interested in applying, more details about this role and The Sick Children’s Trust may be found in our recruitment pack.
If you wish to apply for the role, please complete the questionnaire and submit along with your CV and covering letter.
Closing date 11 August 2024
We are reviewing applications as they are received so early application is advised.
The client requests no contact from agencies or media sales.
Job Summary
The primary role of the Area Dean’s PA is to provide high quality and professional administrative support to the Area Dean of Islington in their work. The job requires someone who is a self-starter, who is able to prioritise a busy workload, meet deadlines and work as part of a dynamic team.
Job responsibilities
PA duties
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To support Area Deans with the administrative aspects of the Hackney and Islington Projects: Islington Area Dean oversees youth stream of work
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To support the Area Dean with administration related to their parish and deanery responsibilities in partnership with local colleagues, ensuring that all documents and briefing materials are prepared and collated.
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Dealing sensitively and confidentially with mail, email and telephone calls. To respond as far as possible on the Area Dean’s behalf, and, where appropriate, draft emails and letters.
General Duties
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To develop and maintain efficient filing systems, both in hard copy and electronically.
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To be responsible for the ordering of office supplies and equipment.
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Support to Mission Project
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Assist the Area Dean with organising meetings with colleagues, planning mission and training events
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Liaise with the Archdeacon and Dean of Mission and Associate Area Dean
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Communications with the Stepney Area Team.
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Provide administrative support to the Parish and Deanery (rotas, minutes, agendas etc) in a way that releases capacity of the ministry of the Area Dean
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Processing of Area Dean’s expenses.
Finance
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Support the parish finance processes where required.
The postholder may be required to undertake any other duties that are commensurate with the role.
Please refer to the attached Job Description for the full details on the main responsibilities.
Person Specification
Essential
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Excellent administrative skills with proven relevant experience
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Experience of email management and electronic filing
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Ability to innovate, initiate and maintain good and effective administrative procedures
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Proficient user of Microsoft Office and Eventbrite with the ability to master quickly other software packages
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Database experience
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Good interpersonal and social skills: Good communication skills with the ability to communicate effectively in written and spoken English, and able to relate to the wider public
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The ability to work well with others, as well as independently when required (This post will be located in a satellite office)
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Efficient and organised with an eye for detail and an ability to anticipate what needs to be done
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Sympathetic to the aims and ethos of the work of the Church of England
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Be willing to turn their hand to a variety of tasks as the need arises
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Good judgment, discretion and confidentiality
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Self-motivated with the ability to remain calm under pressure
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Willingness to work flexibly with occasional evening and weekend attendance required (Time off in lieu given)
Desirable
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Experience of running and overseeing events and courses
Please refer to the attached Job Description for the full details on Person Specification.
About the London Diocesan Fund
The London Diocesan Fund (LDF) is the employment body that serves and supports the Diocese of London and Church of England. The Diocesan of London comprises of c400 parishes north of the River Thames and within the M25 motorway.
The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.
Equality, Diversity, and Inclusion
The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community.
We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.
Safeguarding
The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Benefits of working with us
The LDF offers a supportive working environment, opportunity for career development and the following financial benefits:
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Competitive remuneration package
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27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays
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15% employer pension contribution and salary sacrifice available
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Death in service benefit x3 of basic gross salary
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Enhanced maternity leave of six months full pay, after 12 months’ of employment
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Season ticket loans of public transport
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Access to Benenden Health Insurance
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EAP counselling through Health Assured
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Up to £100 for eye test and contribution to spectacles
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Two additional paid days for community volunteering
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Closing Date: 7 August 2024
Ref 6793
Save the Children UK has an exciting opportunity for an experienced EA/PA to join us as our Executive Assistant to our Executive Directors of Global Programmes for 9 months.
Please note: We are happy to consider this role as either Full Time or Part Time (minimum of 3 days/21 hours per week).
About us
Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We deliver lasting results for millions of children, make sure their unique needs are met and help their voices to be heard – particularly those who might be discriminated against, including girls and children with disabilities.
About the role
As the Executive Assistant to our 2 Interim Executive Directors of Global Programmes you will work at the highest levels of the organisation to assist the Executive Directors and the Global Programmes Senior Leadership Team, as well as the Division Operations Department in driving operational delivery.
You will develop and provide a proactive, comprehensive and supportive administration and information service, as well as engaging with people across different teams in the Global Programmes division to support change initiatives and projects when relevant.
In this role, you will:
- PA Support: Planning the Director's diary in line with agreed priorities, initiating and arranging external and internal meetings, handling and prioritising requests for the Directors' time, ensuring relevant papers are available, and follow up actions are seen through. Coordinating the Director's travel arrangements for overseas programme visits and meetings, ensuring that all necessary arrangements / paperwork have been completed. Acting as key point of contact for external and internal enquiries on behalf of the GPD as needed.
- Team Support: Coordinating the effective functioning of the Global Programmes Management and Senior Leadership teams. This will include planning and coordinating meetings; agendas; producing and distributing relevant papers, including the preparation of papers for the Executive Leadership Team and the Board, as well as for the Directors' group discussions in liaison with the Chief Executive's office.
- Internal Communications: Liaising with the Chief Executive, Directors, Trustees and their assistants to facilitate meetings and the flow of information. Building relationships with staff at all levels including divisional and departmental EAs, Team Coordinators, Directors and Senior Managers to problem-solve, negotiate and facilitate on a wide range of issues and ensure tasks are delegated from the Director. Support on the delivery of our Monthly Global Programmes newsletter and Global Programmes divisional meetings as needed.
- Project Management: Working with the Head of Planning, Performance & Operations and the wider Global Programmes Leadership Team to provide project support to key divisional initiatives where relevant.
- Other: in agreement with the Head of Planning, Performance & Operations and the GPD, to perform other responsibilities as may be required from time-to-time to ensure the smooth running of the division and department and to deputise for colleagues as required.
About you
We are looking for candidates who recognise the importance of the EA function and take genuine satisfaction from organising and supporting others.
To be successful, it is important that you have:
- Senior PA/EA experience in a corporate head office environment or INGO.
- A high level of computer literacy (Microsoft Office, Word, Excel, PowerPoint, Outlook, and databases).
- Excellent organisation and administration skills with the ability to plan and prioritise work for self and others.
- Professional and calm with the ability to think and react quickly in an ever-changing environment, and the ability to meet challenging deadlines while maintaining a rigorous attention to detail.
- Ability to work flexibly and to manage own workload, often making judgements without close supervision.
- Good relationship-building skills, with the ability to build rapport and trust.
- Excellent communication skills (written and verbal) with proven ability to tailor communications and adapt style to different voices and audiences.
- Ability to be proactive and show initiative with demonstrable ‘can do' approach to work.
- Commitment to support cross organisational initiatives and team working and understanding of how to contribute to these.
- Discretion and confidentiality.
- Excellent time management skills and experience of complex diary management. The post-holder will need to manage their own time well, and the time of the Executive Director.
- Commitment to Save the Children UK's goals, mission, values and approach.
Please note: To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.
Ways of Working:
The majority of our roles can be performed remotely in the UK, but there are likely to be times when you will be required to come to your contracted office (up to 2-4 days per month or 6-8 days per quarter). This will be agreed with your Line Manager and team and is intended to be time spent on collaborating with colleagues and relationship building.
Please note: travel costs to your contracted office will be at your own expense.
Flexible Working - We are happy to discuss flexible working options at interview.
Commitment to Diversity & Inclusion:
Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are not looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think.
We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
ROLE SUMMARY
We are looking for a creative, engaging and resourceful Administrator who can support the Youth Engagement Team at Ocean Generation to deliver our brand of Ocean Intelligence to young people across the globe. The successful candidate will be instrumental in our aim to inspire thousands of young people to engage in Ocean action.
KEY RESPONSIBILITIES
General Admin:
• Supporting with the day-to-day tasks of the Youth Engagement Team, including managing the youth inbox, booking co-working space, sourcing and purchasing materials, generating certificates for participants, etc.
• Managing the team project plans via Monday and team events calendar to ensure the smooth running of all events.
• Building new contact lists for potential partnerships to widen our reach and maintaining current database.
• Supporting the Youth Engagement Lead in the training of Interns
• Improving current processes to be more streamlined and increase team productivity
Marketing and Promotion:
• Designing content on Canva to ensure that all Youth Engagement materials are up-to-date and on brand
• Updating content on websites and platforms when required
• Uploading Youth Engagement content to YouTube
Monitoring and Evaluation:
• Collating partner feedback through Typeform and Mentimeter to inform future developments of all Youth Engagement Programmes
• Assisting in impact tracking
Event Support:
• On the ground support assisting in the running of stalls and youth engagement activities at large scale events across the UK, engaging young people in fun and informative Ocean-themed activities and challenges
ABOUT OCEAN GENERATION:
Established in 2009 by film producer Jo Ruxton, we have galvanised a growing wave of change by exposing the threat of plastic pollution to our health and the health of our Ocean. Our award-winning documentary ‘A Plastic Ocean’, was named by Sir David Attenborough as “one of the most important films of our time” and ignited mass public awareness about the impact of plastic on our Ocean.
Today we address the full range of human actions threatening the Ocean with a particular focus on engaging young people.
• Our vision is a world where the Ocean is freed from human threats.
• Our mission is to bring the Ocean to everyone, everywhere.
SKILLS & EXPERIENCE REQUIRED
Essential:
•Analytical: proven ability to improve systems and processes
•Microsoft whizz: advanced level knowledge of Microsoft Office Suite (Word, Excel, Outlook, Teams, Forms, etc.)
•Well organised and able to manage several tasks in a variety of projects simultaneously, keeping accurate notes and completing follow up actions
•Excellent communication skills: comfortable speaking in public, can quickly connect with people to establish positive relationships, presents information clearly
•Self-motivated and able to work autonomously, using own initiative, when necessary
•A passion for the natural world and our Ocean!
Desirable:
• Familiarity with Typeform, Mentimeter, Canva, Wordpress, Monday dot com
• Experience of working in remote or hybrid teams
Salary: £12,500 per annum (£25k pro rata)
Contract Type: This will be a part-time, 12 month Fixed Term Contract (with the possibility of extension). 2.5 days a week (to be worked Mondays to Thursdays – exact days to be determined with successful candidate)
Please note, proof of the right to work in the UK will be required.We are committed to safeguarding children and vulnerable adults, so successful candidates will undergo an enhanced DBS check and provide two references.
HOW TO APPLY
Submit your CV and a brief cover letter (max 500 words), explaining why you feel you suit this role.
Deadline for applications: 9am Monday 5th August
Interviews: Monday 12th and Tuesday 13th August (N.B. there will also be a pre-interview task to complete)
Submit your CV and a brief cover letter (max 500 words), explaining why you feel you suit this role.
Deadline for applications: 9am Monday 5th August
Interviews: Monday 12th and Tuesday 13th August (N.B. there will also be a pre-interview task to complete)
The client requests no contact from agencies or media sales.
This exciting HR Administrator role will support the team by being the first point of contact for HR and payroll queries, running our recruitment and onboarding processes and managing the administration of the employee life cycle.
What does the role involve?
- Act as first point of contact for general enquiries to the HR Team, including managing the HR related mailboxes.
- Collating and processing HR related data and producing reports where required.
- Administer and maintain the Foundation’s HR information system, liaising with the system provider and with managers and staff to ensure accurate use and maximum benefit.
What skills, knowledge and experience are we looking for?
- Recent experience of successfully working in an office administrative role, efficiently managing multiple processes.
- Evidenced strong IT Skills, including extensive knowledge of spreadsheets, databases & relevant software.
- Ability to work efficiently, effectively, proactively and consistently producing high quality, accurate and clear outputs, in a timely manner.
Safeguarding is Everyone’s business – Mental Health Foundation is committed to safeguarding and promoting the wellbeing of all its beneficiaries, those who surround them, its staff, volunteers, and anyone else who comes into contact with its services and expects all trustees, staff, and volunteers to share this commitment. The successful applicant will be subject to appropriate vetting procedures (proof of eligibility to work in the UK, proof of residency and satisfactory employment screening, including a Disclosure check and two most recent references) along with 3-year renewals of Disclosure checks. We are unable to provide sponsorship for this post, you must be able to demonstrate your eligibility to work in the UK.
About Us:
Since 1949, the Mental Health Foundation has been the UK’s leading charity for everyone’s mental health.
Our vision is for a world with good mental health for all. With prevention at the heart of what we do, we aim to find and address the sources of mental health problems so that people and communities can thrive.
We will drive change towards a mentally healthy society for all, and support communities, families and individuals to live mentally healthier lives, with a particular focus on those at greatest risk.
The Foundation is the home of Mental Health Awareness Week.
Our approach is:
Tell the world
- We publish studies and reports on what protects mental health and the causes of poor mental health and how to tackle them.
Find solutions
- We test and evaluate the best approaches to improving mental health in communities and then roll them out as widely as possible.
Inform and empower
- We give advice to millions of people on mental health. We are most well-known for running Mental Health Awareness Week across the UK each year. We enable mentally healthier lives through public information and engagement.
Change policy and practice
- We propose solutions and campaign for change to address the underlying cause of poor mental health.
Build a strong foundation
- We aim to become an exemplar employer and aim to continue to build an organisation that is financially sustainable and thriving.
We have pioneered change for over 70 years and we are not afraid to challenge the status quo. Come join us!
How to apply
If you think your skills match and you’d like to be part of a dynamic and growing organisation, please complete and submit your application on out website. Please ensure you attach an up to date CV and statement of suitability answering all points of the person specification. Applications will close at 9am on Wednesday 31 July and we are unable to accept late applications. Interviews are planned for Wednesday 14 August. There will be an assessment on the day of the interview.
We believe our people should represent the communities, organisations and individuals we work with. Diversity and inclusion is a strategic priority for us as an employer and mental health charity, and we are proud to be signatories of the Business in the Community Race at Work Charter and the Disability Confident Committed Scheme. Applications from under-represented sections of the community are actively encouraged.
If you have a disability, require any additional support or have any questions regarding the role, please contact us via our site. We make reasonable adjustments throughout the recruitment process and during employment. Disabled candidates who meet all the essential person specification criteria will be offered an interview. Therefore, please do ensure you tick the relevant box on the application form and clearly indicate in your application/covering letter if you consider yourself to meet the requirements of the Equality Act 2010 / Disability Discrimination Act 1995.
We are currently operating mostly digital recruitment (including interviews via video conferencing). We have moved to a hybrid working model of a minimum of 2 days per week in the office and the rest working from home..
We look forward to hearing from you!
The client requests no contact from agencies or media sales.
We are proud to be partnering with a renowned Human Rights charity to find a full time, temporary IT Administrator. This is a full time, office based role near Old Street for a period of 2-3 months.
The IT Administrator provides administrative and logistical support to the IT team including laptop imaging, administration around contract management, taking and allocating calls to the helpdesk, carrying out first and second-line response and appropriate tasks allocated by the team managers. Carries out agreed operational procedures of a routine nature. Contributes to maintenance, installation and problem resolution with IT equipment and services. The hours for the post reflect the current service requirements, they may be subject to change if the needs of the service change.
You will be one of the main points of contact for the IT helpdesk, both by phone and email and allocate tasks as appropriate and will provide first-line response to queries with appropriate training. You will escalate any unresolved calls to more senior members of the IT team. You will log all incoming calls (phone, email, face to face) accurately, documenting progress as appropriate and closing calls with correct code to facilitate accurate reporting on activity.
This temporary role is full time and office based near Old Street/Shoreditch and is expected to start in early August for at least 2-3 months.
Additional Responsibilities:
- Assist or provide network administration functions such as implementing MS-Outlook accounts, managing data, modifying network profiles.
- Provide project management support and maintain databases to keep ongoing projects on schedule.
- Configure settings on Windows workstations.
- Replace or Migrate data on new or old computers.
As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.
In order to apply please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role.
Administration Officer
We’re looking for a highly motivated and skilled Administration Officer who will be expected to perform high level administrative duties with autonomy.
Position: Administration Officer
Location: Leatherhead
Hours: 37 hours a week, Monday to Friday
Salary: £29,000 per annum
Contract: Permanent
Benefits: Pension, Employee Assistance Programme
Closing date: 7th August 2024. Interviews are being scheduled as people apply, so apply early to avoid disappointment. We reserve the right to close this role early if a suitable candidate is found.
The Role
The role requires multitasking and problem solving across a range of responsibilities, including overseeing data bases, managing service contracts, setting up and reviewing our admin processes, completing data reports, supporting the senior management team, event planning and delivery.
Attention to detail and confidentiality are paramount as you will be dealing with sensitive information.
Responsibilities include:
- Extract accurate information from databases, write reports and complete monitoring forms
- Manage office service contracts and monitor staff equipment
- Co-plan, organise and deliver our AGM and other events
- Ensure health and safety checks are carried out and oversee with the management of the office environment
- Manage client surveys
- Oversee data deletion in line with our GDPR policies
- Set up new administration processes and review/change existing processes when needed
- Support the senior management team with their administration and diary planning
- Take accurate minutes of meetings and distribute appropriately
- Cover the work of admin/reception colleagues when required
About You
Qualifications and experience
- Experience in a high-level administration position, with proven experience of being able to multitask effectively and having attention to detail and accuracy in this position
- Proven experience of setting up new administrative processes
- Proficient in Microsoft Word, use of email, Outlook, Excel and Powerpoint
- Ability to enter and manipulate data accurately on a database for monitoring and reports
- Have excellent written, verbal and interpersonal skills, and be able to communicate well with people at all levels
- Be able to deal with issues effectively and find solutions to problems using own initiative
- Be flexible and adaptable to changing projects and systems
- Be highly organised and manage time efficiently
- Have attention to detail especially when under pressure
- Be able to prioritise tasks
- Work well within a team, as well as independently
- Understand confidentiality, consent, and GDPR
- Have good work ethic.
All successful candidates will be required to undertake enhanced Disclosure and Barring Service (DBS) checks as well as reference checks before being officially offered the post. Please note that a criminal record is not an automatic exclusion and will be judged on a case-by-case basis.
About the Organisation
The charity is a mental health and emotional wellbeing charity, supporting Surrey residents since 1994 in Banstead, Elmbridge, Epsom & Ewell and Mole Valley.
Offering a variety of face-to-face and online services, available to adults (aged 16+) living in Surrey who would like to restore and/or maintain their mental and emotional wellbeing (no diagnosis needed). The services are free of charge, with no waiting list and no time limit.
You may also have experience in areas such as Admin, Administration, Administrator, Admin Assistant, Administration Assistant, Clerical Assistant, Database Officer, Database Administrator, Data Admin, Admin Support. #INDNFP
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
The International Federation of Gynecology and Obstetrics (FIGO) is the world’s largest alliance of national societies of obstetrics and gynaecology, bringing together professionals from more than 130 countries and territories. For over 65 years, FIGO has collaborated with the world’s top health, rights and donor bodies. We are in official relations with the World Health Organization and consultative status with the United Nations.
FIGO is dedicated to the improvement of the health and rights of women and girls and to the reduction of disparities in health care, as well as to advancing the science and practice of obstetrics and gynaecology. We pursue our mission through education, research implementation, advocacy and capacity building with our member societies.
We are looking to recruit an Event Administrator to support the organisation and delivery of FIGO events – including the biennial FIGO World Congress, online and regional events, webinars and internal FIGO events – through the provision of timely and accurate administrative and logistical support.
(For further detail about this role, please review the attached Job Description and Person Specification).
We are an equal opportunities employer and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds. We are an equal pay champion and we don't ask salary history.
Location: The role is based from FIGO House, Waterloo, London SE1 with 'blended / hybrid working' i.e. with combined office and remote working.
To apply for this position, please send your CV and cover letter outlining your experience and interest in this opportunity via the Apply button. Please note that applications without a cover letter may not be considered.
Closing Date for applications: 16th August
Interviews will take place w/c: 19th August
PLEASE NOTE THAT THIS POSITION IS OPEN TO THOSE WHO HAVE THE RIGHT TO RESIDE AND WORK IN THE UK. WE WILL EXPECT RELEVANT PROOF OF SUCH IF ASKED FOR AN INTERVIEW (PLEASE DO NOT SEND THIS INFORMATION WITH YOUR APPLICATION, THANK YOU).
FIGO is the only organisation that brings together professional societies of obstetricians and gynecologists on a global basis.
![](https://downloads.charityjob.co.uk/cdn-cgi/image/width=148,height=82,fit=cover/media/image2_2017_04_03_10_59_07_am.jpg)
The client requests no contact from agencies or media sales.
DUTIES AND RESPONSIBILITIES
Programme Coordination and Project Delivery
- To work closely with the Director of Strategy and Programmes to coordinate and support the delivery of all our programmes to achieve the outputs and outcomes agreed with our funders.
- To support with event management both online and face to face including providing technical support to participants on platforms for online training, including driving all courses hosted on Zoom, and providing excellent customer service to all engaging with our work.
- To support evaluations through providing and analysing data to use in reporting to funders and stakeholders.
- To lead on programme administration and funder updates, including tracking key data on platforms including Arts Council Annual Survey, Julie’s Bicycle, Illuminate and Salesforce.
- To support with the administration of programme activity by attending and writing minutes for key meetings, drawing up programme contracts, aiding with diary management, filing, liaising with key personnel, and conducting phone or zoom conversations as needed.
- To support with the financial administration of our programmes through invoicing and managing participant expenses.
- To take part in training and attending any networking events as required, including potential out-of-hours events such as our 3-day residentials, to represent Cause4 externally when required.
- To contribute to Cause4’s overall business development when required, and being pro-active in terms of personal development, working alongside the line-manager to build key objectives for growth within Cause4.
Marketing and Communications
- To oversee and manage the day-to-day communications of our programmes, including managing our dedicated programme inboxes, liaising with participants, trainers and partners as needed.
- To set-up and publicise key events, projects and training opportunities on all programme websites and relevant platforms, including Eventbrite.
- To support the Programmes team to achieve public-facing training sales targets for our programmes through implementation of the marketing plan.
- To support with communications and marketing by curating social media content (SmarterQueue), programme newsletters (Mailchimp), graphics (Canva), and blogs.
- To support updating the website on a regular basis with support from the web designer and to be a coordinating lead and contributor in writing for key publications such as the digital Now, New and Next publication.
- To research and develop our audiences and networks, in line with our priority areas, regularly updating our databased to ensure key contacts are in place.
- To lead on the analytics of our marketing data, collating vital information from SmarterQueue, Twitter, LinkedIn and Google Analytics.
This is a remote (home) working role, with opportunities to meet with the Cause4 team at regular events throughout the year in London, Cambridge, and other locations.
PERSON SPECIFICATION
To deliver the role, we’d expect you to have the following skills and experience:
- Some existing project management experience in the arts, heritage or culture sectors, or an equivalent role where your skills can be transferred to the above responsibilities.
- Demonstrable commitment to Cause4’s values.
- A broad understanding and interest in the arts, culture and heritage sectors in England.
- A thorough approach to research and attention to detail and exceptional writing skills with the ability to write in different forms and styles.
- The ability to manage budgets and a track record of achieving targets.
- An ambitious individual that is keen to develop knowledge and skills for future leadership roles in the cultural sector.
- IT literate with experience of working with Microsoft applications including Word, Excel, PowerPoint.
- Experience of database administration is also desirable, as is confidence in managing online platforms such as Zoom or Teams.
- Thrives on working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.
- Excellent social skills, able to operate with diplomacy, tact and empathy.
- Outwardly focussed and interested in new developments and sector trends,
- Ability to think laterally to maximise opportunities to promote the work of the organisation, with a commitment to tackling multiple priorities.
- Conscientious, positive ‘can-do’ attitude, and a team player who is also able to work independently and show initiative.
- Passionate commitment to the work of charities, and a strong awareness of sector potential in a challenging funding context.
The client requests no contact from agencies or media sales.
General Administrative Assistant
The successful candidate will work within the admin team closely supporting the training managers and coordinators to deliver high quality training. This will include general admin and reception tasks. Providing office cover including the monitoring of shared email accounts, electronic filing, and data collection as well as working closely with the training managers and coordinators to deliver high quality training. Focusing on our customers and promoting the growth of the training programme.
Key Responsibilities:
To support the delivery of the annual training programme of the BPF
- Assist in the receiving and responding to general enquiries, signposting to relevant TM & TC or to other BPF staff as appropriate.
- Assist in the formatting and distribution of annual programmes, handbooks and all training related documents as directed.
- Assist in the setting up of zoom and teams’ meetings.
- Work with the librarians and the admin team on gathering reading lists in a timely and productive manner.
- Collating feedback from trainees and seminar leaders for distribution as directed
- Assist in maintaining trainee records.
- Processing purchase orders and supporting claimants with queries.
Support the application process for the training programmes
- Answer queries and directing customers to information, events and advisors.
- Assist in processing training applications and enquiries. Gathering and collating information, e.g. chasing references, DBS checks, etc.
- Arranging interviews and appointments
General support to the team and the wider organisation
- Checking shared email accounts such as the enquires and room bookings addresses.
- Making room bookings as requested.
- Printing of daily schedules and weekly room bookings
- Ordering supplies
- supporting trainers in setting up screens and IT equipment.
- General office cover
- Working collaboratively with the whole bpf staff to ensure the smooth running of all bpf training and membership activities.
- Being part of the office duty system.
- Adhere to bpf policies and procedures.
Person specification
Qualifications
- Good level of general education.
Experience
- Some experience in an administration role, preferably in a client/customer-facing training or education environment.
- Knowledge of higher education or professional healthcare training, in relation to psychotherapy or counselling an advantage.
- Experience of working with a purchase order system desirable but not essential.
Knowledge, skills and abilities
- Excellent verbal and written communication skills, including the ability to compose communications to a wide range of professionals, and to take accurate minutes.
- Good general computer literacy including competency in Microsoft Office, databases, Zoom and Microsoft Teams, and the ability to be self-supporting.
- Excellent organisational and time management skills.
- Able to work independently and be proactive as well as able to exercise judgement about when to draw on colleagues’ expertise and ask for assistance.
- Methodical with good attention to detail.
- Able to use initiative and continue to think under pressure when faced with sensitive interactions.
- Ability and commitment to maintain strict confidentiality.
A DBS check will be undertaken by the bpf.
Benefits of working with us
- Competitive salary
- Pension
- Substantial annual leave entitlement, plus bank holiday
- Flexible working arrangements
- Access to travel loan facility
- Friendly colleagues and pleasant office environment, close to the Tube
The bpf is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.
The bpf is also committed to compliance with all fair employment practices regarding immigration status.
How to apply
If you are interested in applying for this role please visit our website. You will need to complete an application form (available to download on the vacancy page of our website) togethe with a supporting statement of no more than 750 words and return it return itdirectly to the bpf:
Closing Date: Sunday 11 August 23:59.
St Joseph’s Hospice has an exciting role on offer within the Volunteers Team. We are seeking an experienced Volunteering Support Officer who, ideally, has previous administration experience and an understanding of working with volunteers and who is able to provide support to volunteering admin across the team. In this role, you will work 37.5 hours per week.
Main Duties
You will be responsible for the day-to-day admin in the team, including applying for volunteers’ references and DBS checks and uploading adverts onto recruitment sites. You will also have an opportunity to assist in volunteer information sessions and training and provide other admin support as needed. To be successful, you will have proven administration, organisation and communication skills, experience of communicating with a diverse range of people, and the ability to work independently. You may also have experience of supporting group workshops and delivering presentations.
You will need:
- Effective communication and interpersonal skills.
- Excellent IT skills with the proven ability to use a variety of IT packages and databases.
- Excellent organisation and time management skills.
- A positive attitude and the ability to problem solve.
Continuation of the NHS Pension Scheme is available. We offer 27 days’ holiday and 8 public holidays and an excellent pension scheme.
For further information and to apply, please visit our website via the Apply button.
Closing date: 4 August 2024.
Applicants are subject to enhanced DBS (previously CRB).
Fixed term contract for 12 months, 35 hours per week
London
Are you eager to support a team to deliver an efficient customer focussed service?
The Retired Ministers Housing Society (RMHS) exists to assist retired and retiring ministers to meet their housing needs during retirement, aiming to provide appropriate housing suitable for long-term occupation. We maintain around 300 properties tenanted by retired ministers, arranging inspections and repairs.
In this role you will be responsible for the daily coordination of repairs and maintenance activities. You will be the central point of contact for our elderly residents, liaising with surveyors to ensure our programme of works and cyclical compliance checks are followed through and carried out promptly.
You are educated to A level standard, or equivalent experience, have excellent administration and ITC skills and are highly organised. You also possess good communication skills and can problem solve, dealing with issues in a calm and sensitive manner. Experience of repairs and maintenance in a housing environment would be a distinct advantage.
We can offer you a flexible and friendly work environment in a small team; hybrid working from Church House in London and from home is possible.
If you are interested in working for us and can meet the above requirements, please contact us/see our website for an application form (noting that we do not accept CVs).
Closing date for applications: 12 noon, Friday 2 August 2024
Interview dates: Friday 16 August 2024
About us
We’re Breast Cancer Now, the research and support charity. We’re the place to turn to for anything and everything to do with breast cancer. However you’re experiencing breast cancer, we’re here.
The brightest minds in breast cancer research are here. Making life-saving research happen in labs across the UK and Ireland. Support services, trustworthy breast cancer information and specialist nurses are here. Ready to support you whenever you need it. Dedicated campaigners are here. Fighting for the best possible treatment, services and care for anyone affected by breast cancer.
About the role
Do you love working with supporters or customers, and have brilliant administrative skills? And do you want to make a difference to people affected by breast cancer? If so, we’d love to hear from you.
This is an exciting opportunity to start your fundraising career working as part of a newly created fundraising products team. You’ll work on our sector leading virtual events programme, which has raised millions of pounds to date, as well as innovative product development to help us reach new audiences.
This is a varied role where you’ll play an important role in the smooth delivery of fundraising campaigns. A typical week may include providing brilliant stewardship to our supporters over email and phone, as well as to our online communities, and sending out fundraising materials. You might also develop new fundraising resources and content plans and help to setup a new campaign with the digital team. Joining a collaborative and fun team, you’ll be supported to learn and develop in your role.
About you
Having previously worked in a customer or supporter facing role, you’ll know how to provide a brilliant experience and be an excellent communicator. Friendly, organised and proactive, you’ll have great administrative skills gained in a professional environment where you’ve worked both independently and as part of a team.
You’ll have a passion for fundraising and it’s a bonus if you’ve worked at a charity before. Some experience working with databases or supporting online communities would also be helpful but isn’t essential. We’re looking for someone with a positive, can do attitude who is eager to learn, deliver results and be part of a high performing team.
Job description and benefits
Please download the job description and our attractive benefits package.
Primary location of role and hybrid working
This role is primarily based in our London office. Our hybrid working model allows you to work up to 3 days per week at home.
When applying
We hope you choose to apply for this role. To support your application, you’ll be asked to submit your anonymised CV and a supporting statement. Please refer to the essential criteria on the person specification and clearly provide as much information as you can with examples, to demonstrate how and where you meet the criteria. If you’ve any immediate questions please contact Breast Cancer Now Recruitment Team.
Our commitment to equity, diversity and inclusion
We’re committed to promoting equity, valuing diversity and creating an inclusive environment – for everyone who works for us, works with us, supports us and who we support.
Closing date 9am Friday 2 August 2024
Interview date w/c 12 August 2024
Do you have experience in customer service and love speaking to people? Do you want to help deliver an excellent supporter experience? If so, come and join our London team and contribute to the incredible work that we do across Sue Ryder.
The Supporter Services & Standards Assistant will be a key team member of a busy Supporter Experience, Data and Insight Team in London.
You will be responsible for:
• Responding to supporter queries, questions, and complaints across multiple channels.
• processing and reconciling fundraising income at Sue Ryder.
• Thanking supporters for their donations and assisting with the delivery of supporter journeys, or aspects of supporter journeys.
• Assisting with the management of compliance and best practice at Sue Ryder.
• Responsible for the day-to-day maintenance of the Fundraising Database
About You
The successful candidate will have excellent communication skills both written and verbal. You will be organised with the ability work with key stakeholders to identify solutions. Ideally you will have experience with fundraising databases, Raisers Edge or RE NXT with excellent attention to detail and an understanding of the importance of data quality.
This is an excellent entry level opportunity for a capable and proactive individual to advance their career and learn about all aspects of Supporter Care.
Competitive Benefits Package
- 27 days holiday rising to 33 with length of service plus bank holidays (pro rata if part-time), - Company pension scheme
- EAP support scheme
- Staff discount with thousands of retailers
- Enhanced maternity, paternity and adoption pay
- and lots more. Please visit our careers website for the full list.
Closing date: 29th July
Interview date: TBC
We aim to give all candidates the opportunity to perform at their best during our recruitment process. Please let us know if you require any adjustments at any stage
If you want more than just a job, we want you. Join the team and be there when it matters.
Sue Ryder is here to make sure everyone approaching the end of their life or living with grief can access the support they need. There is no one size fits all when it comes to how we cope and the help we need, but with our support, no one has to face dying or grief alone. We are there when it matters.