Client Finance Officer Jobs

Benefits

We offer a number of benefits to team members including:

• 25 days annual leave per year
• A bonus day of leave for your birthday
• 3% matched pension contribution
• Access to Rising Sun’s counselling service
• Employee Assistance Programme
• Health care cash plan for you and your children for a number of health treatments (e.g. dental, optical, physiotherapy etc.) and also discounts in shops and attractions
• Up to four weeks sick pay in any 12 month period (eligible after probation period)

OVERVIEW

Rising Sun Domestic Violence and Abuse Service (Rising Sun) is an independent charity in Kent working to prevent domestic abuse and improve the lives of survivors and their children suffering from its effects. We have an ambitious vision for a world in which women and children live free from actual or threatened domestic abuse and all forms of violence.

Our team provide a range of services to adults and children who’ve experienced domestic abuse. We understand the impact of domestic abuse on survivors and so we listen to individual needs and respond in a trauma informed way. We provide one-to-one support and also deliver therapeutically informed group programmes to help survivors to recognise the potential signs and impact of domestic abuse. Bringing survivors together validates experiences and enables them to draw strength from one another.

We are looking for an organised and reliable individual with great problem solving and team working skills. As the Finance Manager you will play a crucial role in supporting the team to carry out their work. You will be responsible for preparation of bi-monthly management accounts and working with the Senior Leadership Team on annual budgeting and reporting processes, as well as overseeing the organisation’s day to day financial processes. The role also includes line management of our Finance Officer and HR and Admin Officer who carries out our HR functions with the support of an external HR consultant. 

In this role you will also have the opportunity to work with the board of trustees and CEO as a member of our Finance Sub-Committee, involving discussions and decisions about the charity’s reserves, investments, and organisational strategy relating to finance.

As part of our passionate and committed team of approximately 50 staff, our aspiration is that you will thrive and develop in this essential role. You will be contributing to the invaluable work of Rising Sun and making a lasting difference to the lives of those who’ve experienced domestic abuse.

SUMMARY OF JOB PURPOSE

To ensure efficient and effective financial management across Rising Sun in line with our financial procedures and company and charity regulations.

To produce financial information for the CEO and board of trustees, such as budgets, income and expenditure reports, bank balances etc.

To support the fundraising team by providing financial information for funding applications and reports.

To line manage the Finance Officer and HR and Admin Officer.

MAIN DUTIES AND RESPONSIBILITIES

Financial Management

• Ensure all accounting is clear, well managed & compliant with SORP guidelines.
• Implement financial controls by maintaining and enforcing financial policies
• Prepare bi-monthly finance reports for the Board of Trustees.
• Monitor cash flows to ensure that the operations and liquidity of the organisation can be maintained.
• Liaise with the external auditors to produce the annual accounts.
• Co-ordinate and partake in quarterly Finance Sub-Committee Meetings.
• Monitor our investment portfolio and make changes following discussions in the Finance Sub-Committee Meetings.
• Work collaboratively with the Senior Leadership Team to prepare budgets and forecasts for services and the charity overall.
• Work with the fundraising team to ensure funding is received and allocated appropriately, and provide financial information for funding applications and reports.
• Ensure the Rising Sun has appropriate insurance for our size and activities.
• Act as the point of contact for HMRC, Charity Commission, Companies House and company pension scheme, including submission of gift aid claims, PAYE information and any statutory requests.
• Act as data protection lead and a signatory on bank accounts and countersign bank payments.
• Ensure monthly payroll is completed accurately and on time.
• Oversee development and decision making around improving organisational systems and processes, e.g. payroll processes, cloud, broadband, phones
• Oversee the day to day finance functions, including ensuring expenditure is recorded accurately and coded appropriately, month and year end reconciliations and journals are accurate and complete, and any due invoices and expenses are paid.

Line Management

• Line manage and provide cover for the Finance Officer and HR and Admin Officer, providing support, development and training opportunities and supervision to carry out their roles, summarised below.
• Finance Officer – Processing invoices, expenses, payments and gift aid. Preparing bank reconciliations and payroll. Monitoring the accounts and admin email inboxes and covering client referrals as required.
• HR and Admin Officer – HR policies and procedures, recruitment/onboarding, liaising with external HR consultants. IT requirements and systems. Office management. Monitoring the admin inbox and covering client referrals as required.

General Duties

• Maintain confidentiality on all appropriate matters.
• Adhere to the requirements of Rising Sun’s policies and procedures, including Data Protection and Safeguarding.
• Ensure continual awareness of developments in legislation and policy which are relevant to the role.
• Undertake any other tasks that are appropriate to the post and that reflect the needs of the organisation.

PERSON SPECIFICATION

Qualifications

• Relevant finance qualification (eg. AAT) or equivalent experience.

Knowledge and Experience

• Knowledge and experience of charity accounts SORP, contracts and grants accounting (e.g. restricted/unrestricted) and accruals concept of accounting.
• Thorough knowledge of HMRC requirements with regard to tax, national insurance and statutory deductions and payments.
• Experience of working with external auditors to produce annual accounts.
• Experience of producing financial information and reports for trustees and/or the CEO.
• Knowledge of robust financial processes to reduce risks and ensure best practice in our financial management.
• Knowledge or experience of book keeping and maintaining accounting records.
• Working knowledge and experience of operation of Quickbooks (or similar software) for accounting.
• Good awareness of statutory requirements relating to HR, data protection and payroll processes.
• Experience of line managing team members to help them to work at their best. (Desirable)
• Knowledge or experience of working the domestic abuse sector. (Desirable)

Skills and Attitude

• Excellent IT skills (especially MS Excel) and able to learn to use new software as required (we use Quickbooks, Donorfy, Breathe HR and MS Office).
• Ability to work supportively and effectively within and across teams and build good working relationships.
• A systematic and organised approach with an ability to prioritise and meet deadlines.
• Ability and willingness to work independently.
• Effective written and verbal skills.
• Flexible, proactive and willing to continually develop own skills and knowledge across a range of relevant subjects.
• Strong attention to detail and a high level of accuracy

General

• A commitment to the values and ethos of the Rising Sun.
• A good understanding of cultural issues, and commitment to anti-discriminatory practice and equal opportunities.
• Committed to safeguarding service users, willing to undergo a DBS check and able to follow safeguarding procedures.
• Has the right to live and work in the UK.

This job description sets out the duties of the post at the time it was drawn up and will be reviewed from time to time. Duties may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Equal Opportunities Statement

Rising Sun is an equal opportunities employer. We recognise intersecting identities, and value what having a diverse team brings, both in terms of effectively responding to client needs, and engaging with each other at work. We encourage applicants from all sections of the community; especially from minority groups/groups with a protected characteristic such as B.A.M.E., who are currently underrepresented at Rising Sun. We are disability-friendly, and flexible working is available in the majority of roles. We strive to offer accommodations to all applicants who need them.

Safeguarding Statement

Rising Sun is committed to safeguarding those we provide a service to. The successful candidate will be required to undergo a DBS (Disclosure and Barring Service) check, a ‘right to work check’ in accordance with UK government Home Office guidelines, and to provide two references.

Profile:

The person appointed to this post will be passionate about the concerns and needs of older and vulnerable people within the local community. They must have an empathetic heart, work effectively as a team member, and agree to follow Evergreen’s ethos and values.

Job Purpose and Role:

This is a fantastic opportunity to join a busy and expanding charity and work within a dynamic team. The finance manager is responsible for support and maintenance of financial services and reporting to senior management.  These duties include but are not limited to supporting the Finance Officer, maintaining accounts functions, budgeting and assisting in the drafting of monthly management reports.

Responsibilities

Reporting directly to the COO the Finance Manager will support and assist the Finance Officer in all routine bookkeeping duties, ensuring the smooth running of financial operations.  The Finance Manager ensures that effective methods are put in place to meet current and upcoming regulations of Charities e.g. Charities SORP (FRS102).

Duties (this list is not exhaustive)

· Supervision of regular posting of purchase and sales ledger entries.

· Preparing monthly management accounts, including comparatives to budgets, trends and forecasts.

· Compiling Balance sheet reconciliations

· Facilitating the use of account software to generate management accounts reports.

· Preparing quarterly ‘Income and Expenditure’ reports for Managers.

· Preparing interim/final financial project reports for submission to funders.

· Providing accurate and timely financial information to support the organisational financial strategy and decision-making process

· Ensuring all transactions are recorded, filed and reported correctly

· Streamlining and improving accounting systems, controls and process environment

· Reviewing and updating the current organisation's policies and procedures

· Preparing supporting schedules for annual audits and working with external accountants to assist in the preparation of annual financial statements.

Knowledge

As an experienced Finance Manager, you must be knowledgeable in the following areas:

· Proven expertise with computerised accounts systems.

· An understanding of Liberty Account software would be an added advantage.

· Understanding of Charities Commission requirements

· Highly proficient computer skills including in-depth knowledge of Excel and major Microsoft programs

· GCSE Mathematics and English

· AAT Level 3 or equivalent

· Good editing, data collection, and record-keeping with analysis skillset

Location: Remote (based in England & Wales with occasional travel for biannual team days and biannual departmental team meetings in various locations)
Salary: £28,665 - £30,865 pro rata (£11,466 - £12,346 actual)
Hours of work: 2 days per week (14 hours)
Contract type: Permanent

Why work for Kids Matter?

• Generous annual leave – 25 days (plus bank holidays) per year pro rata, with time off between Christmas and New Year's additional to this allowance.
• Remote working contribution – receive £26/month pro rata towards the costs of working from home and/or using a co-working space.
• Access to coaching sessions, training opportunities and our Employee Assistance Programme (a confidential support service for staff).
• Flexible working across weekdays to suit your schedule.

About us

Kids Matter is one of the UK’s fastest growing children’s charities.

Our vision is to see every child in need raised in a strong family. Our mission is to reduce the impact of poverty on children through community-based parenting programmes.

Research shows that group-based early intervention parenting groups are the most effective way to support children in need. We train peer facilitators in local churches - the largest voluntary body in the country - to run our affordable, accessible and highly effective parenting programmes, written by Clinical Psychologists. They come alongside parents and carers, building long-lasting community in addition to encouraging confidence and learning positive parenting skills.

We value difference and diversity, and we want our workplace to be built on shared values of equality and mutual trust, with team members representing the wide range of backgrounds and experiences that exist within the UK. We therefore actively encourage applications from people of diverse backgrounds and varied experiences, particularly those who are African, Afro-Caribbean, Asian or part of other minority ethnic communities, who have lived experience of the impact of low-income/low-support circumstances, and who are living with a disability or identify as being neurodivergent.

About the role

The Finance Manager role involves:

• Overseeing day-to-day charity finance functions
• Managing expenses, payments and payroll processes
• Communicating and presenting financial reports and information

About you

Do you have accounting experience and strong numerical skills? Are you looking for an opportunity to use your financial expertise in a charity setting? Are you a Christian with an active faith in Jesus? Do you have a passion for Kids Matter’s vision of seeing every child in need raised in a strong family?

Then we would love to hear from you!

How to apply

You can apply for the Finance Manager position by clicking ‘Apply via Website’ and completing a copy of our online application form.

The deadline for applications is 10am Monday 23 September 2024. All successful and unsuccessful applicants will be notified by email.

We also ask for all applicants to submit an Equal Opportunities Monitoring Form, which will be sent to you to complete following the submission of your application. This form will be used for anonymous analysis to ensure our overall recruitment procedures are fair and transparent. It will never be viewed or used as part of the selection process. It is optional to submit this form.

If you would like any application/interview support or you need any reasonable adjustments throughout the application process, or if you would like an informal phone call to ask questions or discuss the role, please contact Katie Washington (HR & Systems Coordinator).

Please see the job pack for more details on the role and application process.

My client is a historic London based charity that prides itself on supporting Londoners. Initially established to care for and protect a number of local heritage sites that we all enjoy, they are now the city’s biggest independent charity funder. Awarding grants to a wide variety of initiatives ranging from local green projects to working with vulnerable children and marginalised voices, their mission is to grow inclusive and thriving local London communities.

At present they are looking to recruit an interim Finance Director to provide strategic leadership as well as continue to develop and lead a high functioning finance team.

Key responsibilities:

• As a key member of the Executive Leadership Team, support the charity in executing its strategic plan, providing constructive challenge and analysis on new initiatives and driving changes needed for the development of the organisation.
• Overall responsibility for the delivery of the external statutory financial reporting requirements as well as management of the organisation’s financial plans, budgets and financial performance.
• Ensure the charity’s assets and investments are managed effectively and in line with the organisation’s investment and business strategy.
•  Act as Head of Profession to the wider group’s broader philanthropic and charitable financial activities.
• Manage a team of 9, contributing to a culture within the finance function which is motivational, fosters excellence and trust amongst colleagues.

The successful candidate will be a fully qualified accountant and have previous experience of working at board level within a charity. You will possess excellent communication skills and be able to convey complex and technical financial information to a diverse range of stakeholders. You will be an empowering leader with strong coaching skills, and the ability to develop and inspire others.

My client offers a flexible hybrid working policy, with 2-3 days a week in their London office.

• Influence the financial strategy of a leading UK charity
• Help drive the strategy of one of the UK's largest charity retailers

About Our Client

Barnardo's exists to make sure children and young people are safer, happier, healthier and more hopeful, by running over 800 specialist services across the UK, and campaigning to change the way that support system work for the better. They have been changing childhoods and changing lives for over 150 years, and will be here for as long as they are needed. Barnardo's are proud to be the UK's largest children's charity - reaching over 350,000 children, parents and carers last year.

In the financial year of 2022-23 their total income was £315.3 million.

Job Description

The Director of Finance role is essential in maintaining the charity's fiscal health, supporting income generation, and managing financial risks. It will provide strategic support to the Executive Leadership Team and strategic direction and oversight to a large and diverse finance team, ensuring robust financial management, proactive financial planning and commercial decision support.

This role is one of the Senior Leaders of the Business Services Directorate, which includes essential support functions such as finance, HR operations, technology, data, property, procurement, audit & assurance, legal, and company secretary. The Director of Finance reports directly to the Corporate Director of Business Services, who also serves as the Chief Financial Officer (CFO).

The Director of Finance will lead a team of approximately 70 finance colleagues and manage an expenditure budget of up to £35 million.

The key responsibilities include:

• Developing and implementing financial strategies to support the charity's goals, ensuring the charity's funds deliver the most positive impact for children and young people.
• Supporting and driving income growth and commercial decision making in the business development, retail and fundraising teams.
• Leading and mentoring the finance team, ensuring they provide high-quality financial data and support.
• Managing the charity's reserves, investments, and treasury functions.
• Overseeing budgeting, forecasting, and financial reporting processes.
• Maintaining the highest standards of financial control and compliance.

The Successful Applicant

Experience in a voluntary or public sector environment is not necessarily required. Alignment with the charity's mission and values, a strong track record and a commercial outlook is more important.

Education/Knowledge

• A qualified accountant (ACA, ACCA, CIMA, CIPFA or equivalent) with significant financial and management accounting knowledge and an robust understanding of financial control frameworks and cash flow and treasury management.

Experience

• Experience of operating at a senior level in large complex organisations with geographically spread operational delivery models.
• Proven experience in a group accounting structure and of project management.
• Experience of engaging and influencing a range of stakeholders, including at Board level, with complex information in a clear, simple and straightforward manner which enables and empowers them to act accordingly.
• Proven track record of successful leadership, making complex decisions and recommendations and acting as a champion of change.
• Experience of collaboration and engagement with non-finance managers, including those from other specialisms, to deliver organisational and operational objectives.
• Significant experience of using financial systems and technology to drive change and efficiency. Microsoft D365 experience advantageous. Other standard package, experience (particularly Excel) also expected.
• Demonstrable ability to plan and organise high volume workloads and conflicting scheduling and client priorities for the department ensuring timely achievement of deadlines.

What's on Offer

This is a hybrid working role and requires attendance on average once per week at Barnardo's offices, either in Euston or at a Regional Office (this may vary week to week).

Salary is £100-£110K + benefits

Employer contributory pension scheme

This is a permanent appointment.

This role closes on 13th September.

Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Page Executive.

The Football Foundation are partnering exclusively with Robertson Bell in their search for a permanent Head of Finance. The Football Foundation are the Premier League, The FA and the Governments charity that helps communities improve their local football facilities through football grants.

The Head of Finance will lead the finance team, ensuring robust financial management and sustainability to support our charitable objectives. With responsibility for a team of five you will lead and provide statutory, financial and management accounting, including all financial planning and analysis, for the Football Foundation (Foundation) and the Premier League Stadium Fund.

The role:

• Develop and implement financial strategies that support the organisation’s visions e.g. treasury management, developing long term cashflow strategies to maximise returns to the organisation.
• Lead and work with the SMT, Management Group, PMO Lead, and Data & Insight team to create and maintain financial and cost models to support the development and finalisation of strategic plans, budgets, and forecasts, focusing on the relationship between services, resources, and productivity.
• Work with the CFO in preparing and presenting the consolidated budget and plan to the SMT and ARG Committee.
• Develop high level models to support strategic and operational decision making, e.g. assessment of financial sustainability of grant applications and monthly reporting to funders in line with contractual obligations.
• Continue the development and transitioning of the finance team from a mainly transactional team to a team providing forwarding looking information. Enhance collaborative decision making through improved business partnering and transparent reporting.
• Ensure all legal entities comply with relevant legislation and prepare statutory accounts, corporation tax, VAT, Charity Commission, and other statutory financial returns as appropriate. 
• Lead and manage the finance team, motivating and developing them so that that they are clearly focused, competent, and work effectively and efficiently.

The organisation:

Since we kicked things off in 2000, we’ve been privileged to make a truly transformative difference to grassroots sport across the country. As a result of our funding partners investment, every day we see the incredible impact of the game on physical fitness, mental wellbeing, bringing communities together and the local economy. With the investment from our funding partners the Premier League, The FA and the Government, we are making a big impact. We're helping to transform communities and the lives of individuals through delivering outstanding grassroots sport facilities.

Essential criteria:

• Professional accountancy qualification (e.g. ACA, ACCA, CIMA) with significant post-qualified financial and operational management experience.
• Proven experience at a senior level in a finance role with responsibility across the entire finance function, including hands on experience in delivering business partnering.
• Knowledge of the legislative, tax and regulatory framework of companies, ideally in the not-for-profit sector.
• Leading an end-to-end external audit process.
• Developing/improving and implementing financial procedures and controls. 
• Strong presentation and interpersonal skills with the ability to communicate and interpret complex issues at Board level, and to communicate and manage well at all levels of the organisation including experience of working with non-executives.
• Can demonstrate a ‘can-do’ attitude to delivering organisational change and improvement.
• Strong leadership skills, including the ability to motivate and develop team members.

The position will be based at The Football Foundation’s head office at Wembley Stadium and requires on average 2 visits per week to the office, dependent on business need. The closing date for applications is 8^th September with first stage interviews taking place on the 19^th September.

Applications will be under constant review before the closing date, so please submit your application to our exclusive search agent, Robertson Bell. Apply now to be considered!

This is a part-time position offering flexible hours (21 hours per week) to attract the best candidate. Reporting directly to the Board of Trustees, you will provide strategic and operational leadership to our dedicated team. Your key responsibilities will include:

• Deliver our Strategic plan: Collaborate with the Board and staff  to  implement  our compelling strategic vision for the project, ensuring alignment with our vision, mission and operational objectives.
• Financial Sustainability: Spearhead fundraising initiatives, secure diverse funding streams, and manage budgets effectively to ensure the charity’s  long-term financial health. This will include a strong focus on grants, bid  writing and cultivating relationships with funding partners.
• Operational Excellence: Oversee the effective delivery of all programmes and projects, ensuring high-quality standards and compliance with relevant statutory requirements, policies and procedures.
• Team Leadership: Foster a positive and supportive work environment that empowers staff, promotes professional development, and encourages creativity and innovation.
• Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, including local authorities, community partners, parents, families, funders, and the public, effectively communicating the charity’s  impact.

About You:

The ideal candidate will possess a unique blend of leadership skills, experience, and a genuine commitment to our mission. Essential criteria include:

• Proven Leadership: Minimum 2 years of experience in a senior leadership role, ideally within the charity sector, demonstrating successful organisational management, strategic planning, board  and team leadership.
• Financial Acumen: Extensive experience in financial planning, budgeting, bid writing  and securing funding for charitable organisations, with a proven track record in results and diversifying income streams.
• Collaborative Approach: Exceptional interpersonal and communication skills, with a demonstrated ability to build strong relationships, inspire teams, and work effectively with diverse stakeholders.
• Passion for Impact: A deep understanding of the challenges facing vulnerable young people and families, coupled with a genuine desire to make a tangible difference in their lives.

Relevant Qualification: A degree-level qualification (or equivalent) in a business/management related subject or a relevant professional qualification

Business Development and Strategy Manager 

Kineara has the opportunity to develop a commercial arm and develop our products and services to increase cash flow and future opportunities. The Business Development and Strategy manager role will support  Kineara’s business objectives and activities in order to achieve our vision. As part of our vision we want to be in the best position to take advantage of potential growth opportunities.  Kineara’s potential for growth is something the team are immensely proud of. This role will enhance Kineara’s readiness to access opportunities and become a trusted sustainable organisation.

The role will help Kineara gain insights and a deeper understanding of the external environment by researching the needs of the business and its competitors to gain a broader view of the target market to increase competitiveness. This role explores viable commercial opportunities, reviews current market trends to propose new business ideas that can improve revenue margins, whilst keeping our clients at the heart of our growth and impact.

Objectives of role

• Support and develop a business strategy that prioritises Kineara's growth, sustainability and impact
• Scope out potential commercial opportunities informed by our current services and products to build sustainable revenue and improve cashflow
• Build relationships with partners and develop a network of contacts to attract new partnerships

Responsibilities

• Helping Kineara obtain better brand recognition and financial growth
• Coordinate with all staff including executive, operational, communication and finance teams
• Develop quotes and proposals for prospective partners and clients
• Setting goals for Kineara’s team and developing strategies to meet those goals
• Attend business meetings, conferences and industry events
• Conduct high-level industry research that aligns with Kineara’s ambition for growth and sustainability focusing on where Kineara’s products and services can be best promoted and sold
• Provide constructive feedback to Kineara CEO and trusteesProduce and oversee the growth strategy and plan
• Identify and propose new areas, methods and commercial opportunities for growth and forecast potential sale areas
• Conduct competitor analysis
• Identify new skills needed within the team to ensure success of new business opportunities

Essentrial

• Entrepreneurial mindset
• Demonstrable experience of supporting social businesses and organisations grow and develop in a sustainable way – this may be developing and executing business plans
• Business management skills
• Excellent verbal communication skills
•  Strong analytic, strategic and leadership skills
• Experiencing in nurturing relationships
• Enthusiasm for Kineara and its growth potential
• Experience in taking opportunities to market

Desirables

• Experience in sales, communication, negotiation, marketing, data analysis and project management [NB1] 

Preferred qualifications

• Educational background in business, marketing, or finance

Primary function of the role
The primary function of the Finance & Operations Director is to manage the operational, financial and legal aspects of The Big House. The role works alongside the CEO/Artistic Director and Board of Trustees to oversee the strategic, business and financial management of the organisation, whilst also being responsible for HR and administrative processes.

The Finance & Operations Director is a pivotal role within the organisation, and so The Big House is looking for a proactive leader who can support a busy and thriving charity.

Terms: Permanent- full time - 35 hours per week (excluding breaks).
Salary: £45,000 - £55,000 plus 5% pension contribution
Annual Leave: 21 days + Bank Holidays plus days in between Christmas and New Year (discretionary). The Big House grants an additional day of annual per year of service, up to a maximum of five additional days.
Hours: Usual working hours are 9.30am - 5.30pm, Monday to Friday.
Some out of hours working may be required on evenings and weekends (The Big House operates a Time off in Lieu policy where possible and practical).

For more information, and full job description, please visit our website

Closing date for applications: 12pm, Thursday 5 September 2024

First Round Interview Dates: WC 9 September 2024
Start date: ASAP / depending on notice period.

The Social Interest Group (SIG) is partnering exclusively with Robertson Bell to recruit a Purchase Ledger Officer on a permanent, full-time basis. SIG is a leading UK charity providing bespoke person-centred health and social care services. Our mission is to empower people by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.

Reporting into the Senior Finance Officer, this role is jointly responsible for the delivery of a consistent and high-quality purchase ledger function across the Group. The purchase ledger team is integral to ensuring that the Group commitments are accurate and complete each month; and payments are made on a consistent basis in keeping with suppliers’ credit terms and internal policy on expenses.

The key responsibilities of this Purchase Ledger Officer include:

• Managing and actioning suppliers and staff enquiries from generic suppliers’ mailboxes and by phone in a timely manner. Providing updates and responses to enquiries according to Finance team SLAs.
• Ensuring all transactions are processed in a timely manner, including downloading invoices as appropriate from supplier portal. Ensuring transactions are assigned in line with delegated authority levels, correct cost centres and nominal expenditure codes, supported by appropriate evidence, and any other considerations as necessary. 
• Keeping a well-managed record of all invoices, expenses, and other payments alongside relevant documents, ensure details, and status updates are recorded and continuously updated in a timely manner, with outstanding actions highlighted and communicated.
• Continuously monitoring and having oversight on supplier statements, regular payments, and other outgoing expenses. 
• Following up any unauthorised invoices, using appropriate encouragement to prompt completion. 

The organisation:

SIG comprises subsidiary charities that collectively believe everyone has the right to live a positive and healthy life. We are experts in working with adults with complex needs, enabling and empowering them to take charge of themselves, giving them the skills and resilience to live healthy and fulfilled lives. Services are provided through contracts with Local Authorities and ICB’s.

We are ambitious, creative, and persistent in our work, ensuring high impact and outcomes are achieved in all we do. We passionately believe everyone deserves a second chance.  We provide a wide range of high-quality residential, community, and prison-based services for people who have or are affected by mental health, substance and alcohol abuse, homelessness, trauma, personality disorder and criminal justice.

The successful candidate will:

• Have proven experience in a similar role with similar responsibilities in a multi-company environment.
• Be a driven and hard-working individual who is able to work in a team environment.
• Ideally, hold a level 3 AAT qualification or equivalent.
• Have previous using cloud based or ERP Finance systems and proficiency in Excel.
• Ideally, have a background working in the not-for-profit sector, and understand VAT rules relating to charities.

This opportunity will be based at SIG’s London office based in Islington and offers a flexible hybrid working arrangement along with fantastic employee benefits.

Applications will be under constant review before the closing date so please submit your application to our exclusive agent Robertson Bell. Apply now to be considered!

Are you a leader with the passion to improve lives in Birmingham?

Citizens Advice Birmingham is 85 years old this year and we’re looking for a new chief executive to build on our successes and take us into the future.

Our successful candidate will be an inspiring, values-led leader with strong strategic and commercial skills, who will ensure the continuing growth and success of our charity. You will lead an award winning team of staff and volunteers who deliver outstanding advice services across Birmingham. You’ll use your excellent communication skills to develop strategic connections with funders and partners, and make the case for investment in advice services across Birmingham. 

Over the past few years we have faced a pandemic, the cost of living crisis, and funding cuts, and we have responded with compassion, energy, and innovation. Our new chief executive will ensure that our charity remains well-governed, vigorous and resilient so that we can face future challenges with the same confidence that has seen us succeed over the past 85 years.

Full job details and the job pack are available for download from our website via the apply button. CV and Cover Letter apply accepted.

National Voices

Making what matters to people matter in health and care

National Voices is the leading coalition of health and social care charities in England. We have around 200 members covering a diverse range of health conditions and communities, connecting us with the experiences of millions of people. We work together to strengthen the voice of people: patients, service users, carers, their families, and the voluntary organisations that work for them.

Our Vision:

People shaping their health and care.

Our Mission:

We advocate for more inclusive and person-centred health and care, shaped by the people who use and need it the most.

We do this by:

· Understanding and advocating for what matters to people especially those living with health conditions and groups who experience inequalities

· Finding common cause across communities and conditions by working with member charities and those they support

· Connecting and convening charities, decision makers and citizens to work together to change health and care for good.

The Role

The post holder will provide administrative support to all aspects of National Voices work from a governance and operational perspective. Responsibilities include supporting our Board and committees, supporting our finances, human resources,  contract, grants and project management, and our governance.

This role provides an excellent opportunity to learn more about what an organisation needs to run well, but we are looking for someone who already has some experience of working in an administrative, operational or financial role. Working in a small organisation you will work closely with the senior leadership, trustees and a wide range of stakeholders. We can provide training on any of the more technical skills (book-keeping, annual reporting, HR) – we are looking for aptitude, a willingness to learn and an ability to confidently work with a range of systems and processes.

Responsibilities

Governance

Support administrating governance across the charity, working closely with our Director of Operations & Finance, Trustees, and senior management.

· Support our Audit and Risk Committee

· Support the CEO’s EA (Executive Assistant) in the organisation of our Annual General Meeting

· Work with the EA to the CEO to ensure an effective approach to managing the Board of Trustees, its meetings, policies and inductions

Financial management

The post holder will manage the day-to-day finances of our busy team, working closely with our by our Director of Finance and Operations. This will involve:

· Raise invoices and follow up on payment issues

· Support our day-to-day banking including setting up payments and undertaking bank reconciliations

· Process expenses, ensuring compliance with policy

Business systems and processes

Support the team by maintaining fit for purpose systems, premises, and processes for HR, project management and office management.

HR/Personnel

· Support the team with recruitment and onboarding of new staff

· Maintain and support the use of our HR platform capturing absence and compliance

Systems and premises

· Assist the EA with the management of the day-to-day relationship with our serviced office provider

· Support staff with using the office and facilities, including ordering stationary and refreshments, setting up passes, booking meeting rooms etc.

· Manage incoming mail

Events

· Support our events programme working closely with the EA to provide cover where needed, leading on some events and supporting across our entire events programme.

· Provide technical support to events and larger meetings

· Supporting the creation and editing of materials for events and presentations

· Be prepared to cover for full day events as and when necessary

Person specification

 Attitudes and behaviours

· Highly organised, with the ability to stick to timelines and follow processes.

· Excellent people skills, able to work collaboratively and flexibly in a small, friendly team, and communicate and collaborate with a wide range of people at all levels

· Ability to embed clear and reliable processes amongst a team of creative and busy people

· Discretion when dealing with confidential, for example HR related information

· Able to work independently

· An appreciation of and commitment to National Voices’ vision, mission and values.

· As part of this role, you will need to understand other team members roles and to support the team on a wider set of activities where required, in response to capacity or demand. This will include other members of the team being on annual & other leave.

Experience and knowledge: Essential

· Experience of providing administrative or office support

· Demonstrably numerate

· Confident in using the full suite of Microsoft 360 applications

Experience and knowledge: Desirable

· Experience of governance and/or operations and finance, ideally in the voluntary sector

· Experience of working with contractors and suppliers

· Knowledge of IT systems and ability to troubleshoot minor IT issues

· Knowledge of CRM systems

· Knowledge and understanding of health and care sector, or voluntary sector

Our approach to hybrid working

We recognise the importance of coming together regularly, in-person, as a team, so we can share learnings and spend social time with each other. We also recognise that people need flexibility, and that homeworking enables focused work and can fit well in people’s lives.

We ask all staff to take part in pre-arranged team meetings which take place every six weeks in our office space. We also might ask you to meet in-person with members of your team from time to time, or to be available for face-to-face meetings with clients and partners where this enhances the work.

We assume that this would usually not amount to more than one day per fortnight for people who work full time.

We are happy to discuss how this sits in your life. This can be agreed by your line manager.

Application guidance

Please submit a cover letter (max 800 words) along with a CV to apply.

Applications should be addressed to our Director of Finance and Operations, Matthew Haslehurst and submitted through CharityJob.

Please specify any access or other requirements of which we need to be aware for the online interview. 

The deadline for applications is Sunday 8 September 2024 at 11:59 pm.

The interviews will take place the week commencing Monday 16 September 2024 on Microsoft Teams. 

Details of an interview task and interview questions will be emailed to you prior to the interview.

We are committed to diversifying our team in order to broaden the insight and experiences we can draw on, and to do our work more credibly. So we strongly encourage people from a Black, Asian or Minority Ethnic background, and people who live with health conditions or disability to apply. Our offices are fully accessible. Women are currently overrepresented in our team, and we particularly invite applications from men and non-binary people.

This is a unique and exciting opportunity for someone interested in gaining first-hand experience working on the frontline of a fast-paced, client-facing charity.  GARAS has been supporting refugees and asylum seekers for 25 years, and has run the local Resettlement programmes for the past 9 years.

The successful candidate for this role will contribute to the effective and efficient operation of our Refugee Resettlement Team, which offers comprehensive advice and support to refugees who have arrived in the UK through the UKRS and ARAP Resettlement Schemes.

This in an immensely rewarding role, working in a dynamic charity building on an ethos of care and inclusivity. We are looking for an exceptional individual, committed to go the extra mile and convey our passion to support and transform the lives of refugees in our care.

In this role you’ll be both strategic and hands-on, solely managing the financial controls for this small charity with a £350k annual turnover.  You will support the Director and senior management team through your management of financial processes, policy and planning.

This will include using accountancy software to process income and expenditure, producing management accounts for the senior management team and Board, and ensuring the charity reports to its key funders, including Arts Council England. 

You’ll process payroll for our small team of 6 employees, taking care of liaison with HMRC as well as handling external audit and company filing.

Who are we looking for? 

We’re looking for someone with focus, efficiency and precision to take responsibility of our company finances.

Unfazed by working mostly alone, you’ll be incredibly organised with your time and workload to ensure processes are handled in a timely and accurate fashion. Ideally, you’ll be passionate about the work that we do both as a professional arts organisation and also as a small charity based in Bedfordshire with altruistic values.

You’ll have experience of working with small organisations and charities, knowledgeable about the areas of financial control that you will be our expert on.

The role is an employee position for one day per week, however we are open to discuss flexibility of working hours and the possibility of freelance working with the successful candidate.

We actively encourage people from a variety of backgrounds with different experiences, skills and stories to join us and influence our working practice. We are particularly keen to hear from people from backgrounds that are currently under-represented on our staff team including people from UK minority ethnic backgrounds and candidates who self-identify as disabled, male, non-binary or trans and/or LGBTQ+.

Application deadline: 9am, Mon 30th Sept 2024

Interviews: Thurs 3rd October 2024

Terms and Conditions   

Hours of Work: 7.5 hours per week (1 day).  These hours can be worked flexibly.      

Contract: This is a permanent employment contract with a 3 month probationary period.    

Salary: The full-time equivalent salary for this position is £40,000 – 45,000 per annum (pro rata to 7.5 hours per week).        

Location: Home-working.

Benefits:  

BCA offers 25 days holiday per annum plus bank holidays (pro rata for part-time employees).   

We offer a NEST pension scheme with a 3% employer contribution.   

Access to IT & equipment to enable efficient home-working can be provided.      

Proof of the right to work in the UK will be required before appointment.