Assistant Jobs

If you’re a self-starter with an eye for detail and a flair for comms, we want to hear from you!

We’re hiring a Communications Assistant to play a critical role in LICC’s skilled and enthusiastic Communications Team, helping it deliver its day-to-day responsibilities and contributing to the growth and impact of LICC’s mission.

The successful candidate will get stuck in with a wide range of tasks including web and email design and build, social media content generation and management, podcast management, press office activity, and more.

The Communications Team exists to ensure LICC’s vision and offering are clearly communicated both to those who already follow us and to new strategic audiences. As Communications Assistant, you’ll help thousands of Christians discover how God is working through them in their everyday lives – and play a key role in connecting them to resources and training that will equip them to make a difference with Jesus right where they are.

This is a part-time (two days per week), fixed-term, maternity cover role, running from September 2024 to August 2025. It can be fulfilled remotely, though the post-holder may choose to work in LICC’s central London office if they wish. If the post-holder is working remotely, they will be required to attend the office at least one Tuesday per month. The role’s hours can be distributed flexibly across the week; however, due to the schedule of work required, the post-holder must be able to work on Thursday afternoons.

About Us: 

Enable is a charity dedicated to improving people's wellbeing and strengthening local communities. We work with councils, charities and other local organisations to deliver health, leisure, community services and events that enrich people’s lives and strengthen our local community.

At Enable, we value our employees and our culture, focusing on embracing diversity and fostering an inclusive, flexible and fun environment for employees to perform at their best. On top of a competitive salary and flexible working environment, employees will also receive:

Benefits: 

• 30 days of annual leave (plus 8 bank holidays), 3 additional free days off at Christmas
• Life Insurance
• Reward Schemes (RewardHub Membership, wellbeing budgets and cycle to work)
• A variety of social and wellbeing activities each month
• Mental Health & Wellbeing Perks (Monthly talks, Wellbeing Hour, etc)
• Free Gym Membership
• Free breakfasts/snacks

Reports to: Management Accountant 

Based: Battersea Park

Salary: £27,427 

Contract: Permanent, Full Time

Work Arrangement: Flexible, Hybrid/Office

DBS: Basic

Role Overview: 

Reporting to the Management Accountant, the Finance Assistant will support the Finance Team, providing financial and administrative services for our business. The Finance team sits within our Central Services division. 

Central Services ensures the company operates smoothly and assists in working towards Enables strategic direction. Supporting the various services that make up Enable, Central Services consists of small and high output teams including Human Resources, Marcomms, Operations and Finance. Together, these teams make up the foundation of our business, driving our mission and fostering growth and development.

Main Duties/Responsibilities:  

• Accounts payable and receivables: controls and processes 
• Processing purchase invoices: entering and coding invoices (including VAT) in Xero managing the approval workflow (by cost centre budget holders) as required
• Setting up weekly payment runs, expense pay runs and individual payments as required 
• Maintaining the aged purchase ledger ensuring invoices are accounted for on receipt and tracked through to payment 
• Supplier set-up: ensure appropriate supplier information is obtained 
• Raising sales and recharge invoices on a monthly/quarterly basis 
• Bank reconciliation process 
• Posting cash journals to record payments/receipts from bank statements into the ledger 
• Processing and posting payroll journal
• Assisting with month-end processes 
• Assisting with balance sheet reconciliations and other standard month end processes 
• Assisting with year-end accounts preparation and audit process 
• Assisting with general finance-related inquiries and correspondence received via the generic finance email inbox.

Skills and Experience:  

• Experience of Purchase Ledger, Sale Ledger and General Ledger management including month end processes
• Experience of bank and other balance sheet reconciliations 
• Supplier management 
• Proficiency in MS Office, Xero and other accountancy packages
• Attention to detail 
• Good communication 
• Ability to meet deadlines
• AAT qualified or part qualified ACCA/ACA - We are supportive of candidates undergoing their studies 

This is an exciting opportunity to be a part of a company that positively impacts the community around them! If you are someone that is motivated by a desire to enrich the lives of others and make a genuine difference, then please Apply Now and follow the prompts. 

Enable is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website. 

Marie Curie is looking for 4 Fundraising Assistants for the following areas of the UK:

Belfast

Northampton

Caterham

Solihull  

To ensure they can continue supporting individuals and families in need of end-of-life care, the Fundraising team are incredibly important. Since the pandemic, fundraising at Marie Curie has been through a lot of change. However, the organisation recognises the importance of their activity within communities across the UK and community fundraising has been invested in. It’s an incredibly exciting time to join the team. Marie Curie’s fundraising team has a lot of ambition and just need the right people to join the charity who can help them realise that ambition.

Reporting to the Senior Community Fundraiser and working closely with some of the most talented fundraising people in the charity sector, your role will be to provide fundraising and administrative support to the team. That sounds straightforward, but the role of Fundraising Assistant is so much more than the sum of its parts. By providing that core support, and great stewardship to supporters, the Fundraising Assistant role is considered by many in the team as the glue that holds Fundraising together! 

The role requires empathy, a desire to deliver fantastic customer service and great relationship building skills. Marie Curie’s Fundraising Assistants are often the first contact families using their services have with the fundraising side of the charity and hold the key to engaging families with fundraising whilst remaining respectful and sensitive.

This entry-level role is perfect for someone interested in joining the charity sector and wants to learn. We don’t expect you to necessarily have paid fundraising/charity experience for this role. 

For further information relating to this position, please check the Candidate Pack

We will be running webinars for interested candidates, to find out more contact THINK Recruitment.

Marie Curie is looking for 4 Fundraising Assistants for the following areas of the UK:

Belfast

Northampton

Caterham

Solihull 

To ensure they can continue supporting individuals and families in need of end-of-life care, the Fundraising team are incredibly important. Since the pandemic, fundraising at Marie Curie has been through a lot of change. However, the organisation recognises the importance of their activity within communities across the UK and community fundraising has been invested in. It’s an incredibly exciting time to join the team. Marie Curie’s fundraising team has a lot of ambition and just need the right people to join the charity who can help them realise that ambition.

Reporting to the Senior Community Fundraiser and working closely with some of the most talented fundraising people in the charity sector, your role will be to provide fundraising and administrative support to the team. That sounds straightforward, but the role of Fundraising Assistant is so much more than the sum of its parts. By providing that core support, and great stewardship to supporters, the Fundraising Assistant role is considered by many in the team as the glue that holds Fundraising together! 

The role requires empathy, a desire to deliver fantastic customer service and great relationship building skills. Marie Curie’s Fundraising Assistants are often the first contact families using their services have with the fundraising side of the charity and hold the key to engaging families with fundraising whilst remaining respectful and sensitive.

This entry-level role is perfect for someone interested in joining the charity sector and wants to learn. We don’t expect you to necessarily have paid fundraising/charity experience for this role. 

For further information relating to this position, please check the Candidate Pack.   

We will be running webinars for interested candidates to find out more contact THINK Recruitment. 

If you would like to know more please email Jo at THINK Recruitment to arrange a conversation about the role and next steps, details available in the Candidate Pack. 

About the Operations and Facilities Assistant role

We are seeking an Operations and Facilities Assistant to work closely with the Senior Operations & Facilities Manager to ensure the effective and efficient running of the organisation’s administrative systems and day to day activities.

This role supports the work of the whole organisation – acting as our receptionist, as well as supporting on a wide range of administrative tasks across HR, systems, IT, and building management.

The Operations & Facilities Assistant will often be the first point of contact for the internal Helpdesk, playing a key role in responding effectively to enquiries, as well as supporting key projects within the Operations and Facilities team.

About you

We’re looking for someone with excellent organisational and interpersonal skills and well as good project management abilities. You’ll need to be able to manage multiple competing priorities, have strong research skills, and be keen to learn and innovate. You’ll be a good problem solver and have strong judgment as well as an awareness of risk. You’ll need to have good resilience and self-care, and be prepared to work in an environment where abuse and violence are regularly talked about. You’ll need to understand the impact of trauma and how that affects our frontline staff.

At Galop, we believe that life should be safe, just and fair for all LGBT+ people, and that includes our staff in the workplace. We believe in equity and understand the importance of inclusion for staff with a wide range of lived experience. No matter your age, race, faith, orientation, gender identity, disability, or class, we want you to feel welcome here. To that end Galop has a multi-year Equity, Diversity, and Inclusion plan in place, currently focusing on equity and inclusion for trans and BAMER members of staff. We are committed to listening and learning, and to constant improvement. We believe it is our job to make sure that all our staff, particularly those from minoritised backgrounds, feel welcome, safe, and able to thrive at Galop.

For more information about this role, including the essential and desirable criteria, please download the attached job description.

Location

Galop’s offices are located in London. This role will be hybrid, 3-4 days working in the office, 1-2 days working from home.

Hours

Full time (35 hours per week)

Contract

Permanent.

Reports to

Senior Operations & Facilities Manager

Salary

£26,030.63 - £28,309.92 (including an inner London weighting of £4,129.42)

The closing date for this role is 28th July 2024 at 23:59. Interviews for this role will be held on the 7th and 8th August 2024 at the Galop offices in central London. 

Please visit our website to apply. 

As an Engagement Centre Assistant, you’ll care for our supporters and guide them through their journey with Compassion. You’ll answer incoming enquiries and initiate outgoing enquiries by phone, SMS, email, letter, live chat and social media. You’ll help our supporters grow in engagement with their sponsored children and Compassion’s ministry

By doing this well and delivering excellent customer service, you’ll encourage our supporters to participate fully in the global movement of Compassion so that together, we can release more children from poverty in Jesus’ name.

Key Responsibilities:

• Actively maintain and promote Compassion UK’s Christian ethos and values
• Build relationships with supporters to ensure they are known, loved, connected, and ignited to action.

The successful candidate will have:

• Customer service experience. Demonstrated ability to engage customers and manage their inquiries effectively.
• Core computer and administration skills. Experience with basic office systems such as Outlook, Teams, and Word is required.
• Able to work independently and as part of a team. Pursues targets, maintains quality, and handles challenging inquiries with patience, prioritising supporters' interests.
• A great listener and communicator. Actively listens, balances friendliness with professionalism, adapts communication, and clearly explains complex situations.
• Adaptable, flexible, and resilient. Comfortable in fast-paced settings, meets objectives with high quality, handles tough inquiries patiently, and adapts to flexible schedules to prioritise supporters.

In return, you will get

♥Flexible and sociable working environment

♥Free parking

♥Access to Compassion House gym with shower facilities

♥Time in Lieu offered

♥Pension scheme with 10% employer contribution

♥Income Protection & Group Life cover

♥Private Medical & Dental cover

♥Celebrating life milestones such as, birthdays, newcomers, weddings, babies etc

♥Tea and Treat Tuesday

♥Fully equipped kitchen area, with lunch and break out areas

♥Hot-desking, sit where you want, when you want

♥Weekly team prayers and devotionals

♥Compassion updates and worship events

♥Casual dress code

Marie Curie is looking for 4 Fundraising Assistants for the following areas of the UK:

Belfast

Northampton

Caterham

Solihull 

To ensure they can continue supporting individuals and families in need of end-of-life care, the Fundraising team are incredibly important. Since the pandemic, fundraising at Marie Curie has been through a lot of change. However, the organisation recognises the importance of their activity within communities across the UK and community fundraising has been invested in. It’s an incredibly exciting time to join the team. Marie Curie’s fundraising team has a lot of ambition and just need the right people to join the charity who can help them realise that ambition.

Reporting to the Senior Community Fundraiser and working closely with some of the most talented fundraising people in the charity sector, your role will be to provide fundraising and administrative support to the team. That sounds straightforward, but the role of Fundraising Assistant is so much more than the sum of its parts. By providing that core support, and great stewardship to supporters, the Fundraising Assistant role is considered by many in the team as the glue that holds Fundraising together! 

The role requires empathy, a desire to deliver fantastic customer service and great relationship building skills. Marie Curie’s Fundraising Assistants are often the first contact families using their services have with the fundraising side of the charity and hold the key to engaging families with fundraising whilst remaining respectful and sensitive.

This entry-level role is perfect for someone interested in joining the charity sector and wants to learn. We don’t expect you to necessarily have paid fundraising/charity experience for this role. 

For further information relating to this position, please check the Candidate Pack. If you would like to know more and apply, please email Jo to arrange a conversation about the role and next steps. Contact info is in the pack. 

We will be running webinars for interested candidates to find out more please email THINK Recruitment.

MAIN RESPONSIBILITIES

PA Support to the CEO (estimated 30% of the role) 

• Effective diary management for the CEO: 
  • Corresponding with internal and external contacts to arrange meetings 
  • Ensuring CEO time is managed with a mixture of meetings and space for desk work 
  • Maintaining an overview of upcoming appointments for the CEO and highlighting upcoming meetings to the CEO 
  • Meeting regularly with the CEO to provide a verbal overview of diary changes 
  • Monitor PA email inbox monitoring for diary or other requests 
  • Keeping records of meetings up to date on Bond’s systems, including Salesforce 
• Maintain and prepare monthly expense and credit card claims for CEO. 
• Book travel arrangements for CEO. 
• Assist the CEO with staff comms and engagement, including coordinating the monthly staff meetings, stand up, organising awaydays and other staff engagement opportunities. 
• Support with the scheduling and planning of SMT meetings, including by ensuring SMT agenda dovetails effectively with that of the Board. 
• Produce meeting briefings and powerpoint slides to support CEO engagement. 

Governance Support (estimated 40% of the role)  

• Support for Board, Committee and Senior Management Team meetings, including: 
  • Scheduling meetings and room bookings 
  • Maintaining the annual Board schedule of meetings and deadlines for papers 
  • Coordinating the production of Board and Committee meeting papers, ensuring these are shared with all trustees and relevant staff ahead of meetings 
  • Minute meetings board, committee and other relevant meetings 
  • Ensure Board portal is up to date and accessible for all trustees 
  • Keep track of actions resulting from Board and Committee meetings and offer support for these to be completed by members of the Senior Management Team and CEO as agreed.
• Contribute to effective board governance, ensuring relevant policies and documentation are in place.
• Support recruitment of new trustees and chair and lead on inductions.

Provide HR administration and operations support to Bond (estimated 30% of the role) 

• Provide operations support to members of the senior management team, including: 
  • Support with credit card returns and expenses claims
  • Scheduling meetings and room bookings and event organisation 
• Work with the People and Operations Team to provide additional administrative support when required.
• Lead on implementation of HR or Operations initiatives, in collaboration with the People and Operations team. 
• Lead on and/or support any longer-term projects relevant to the role.
• Such other duties as may reasonably be required from time to time. 

BENEFITS

Bond offers a competitive salary and benefits package including: 

• Annual Salary of £35,525
• 27 Days Annual Leave + Bank Holidays, with additional staff privilege days, normally between Christmas and New Year 
• 7% pension contributions (staff pay 3.5%)
• Flexible working hours (Hybrid working – 1 day, minimum in the office per month) 
• Staff Development days 
• Perk Box access 
• Employee Assistance Programme 
• WeCare (Health and wellbeing services, including access to 24/7 online GP services, second medical opinion, mental health support such as counselling, guidance from health professionals, burnout prevention, life event counselling, get fit programmes, nutritionist advice, etc. – for staff and immediate family) 
• Interest free season ticket loan 

HOW TO APPLY

To apply submit your CV and cover letter outlining why you are the right candidate for this role by midnight 28th July 2024. 

BOND AND EQUAL OPPORTUNITIES

Bond values diversity and works to advance equity and inclusion. All staff have a responsibility to ensure that they are being open, accepting and respectful to all that they come into contact with within their work at Bond, regardless their protected characteristics. Acting in accordance with the AEDI policy, Bond staff must contribute to our inclusive organisational culture ensuring that they are aware of and respond appropriately to micro-aggressions, racism, sexism, LQBTQ+ misconduct and disability equity. Bond Staff must not be bystanders, and must report when they witness any unacceptable behaviour. 

 In order to assess and ensure the continued effectiveness of Bond’s Equal Opportunities Policy, all applicants are asked to complete a short questionnaire when applying. You are not obliged to answer the questions but the more information you supply the more effectively we can monitor our equal opportunity practices. Completion of all questions is voluntary and failure to answer any question(s) will not affect your application in any way.

The information you supply will be treated in confidence and will not be seen by any member of the selection panel responsible for the appointment. The questionnaire will be detached from your CV and cover letter, stored anonymously and used purely to provide statistics for monitoring purposes. 

SUBJECT OF EMPLOYMENT AT BOND

If successful, you must have the right to work for the duration of your contract at Bond. All offers of employment will be subject to satisfactory references. Bond also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. 

Marie Curie is looking for 4 Fundraising Assistants for the following areas of the UK:

Belfast

Northampton

Caterham

Solihull 

To ensure they can continue supporting individuals and families in need of end-of-life care, the Fundraising team are incredibly important. Since the pandemic, fundraising at Marie Curie has been through a lot of change. However, the organisation recognises the importance of their activity within communities across the UK and community fundraising has been invested in. It’s an incredibly exciting time to join the team. Marie Curie’s fundraising team has a lot of ambition and just need the right people to join the charity who can help them realise that ambition.

Reporting to the Senior Community Fundraiser and working closely with some of the most talented fundraising people in the charity sector, your role will be to provide fundraising and administrative support to the team. That sounds straightforward, but the role of Fundraising Assistant is so much more than the sum of its parts. By providing that core support, and great stewardship to supporters, the Fundraising Assistant role is considered by many in the team as the glue that holds Fundraising together! 

The role requires empathy, a desire to deliver fantastic customer service and great relationship building skills. Marie Curie’s Fundraising Assistants are often the first contact families using their services have with the fundraising side of the charity and hold the key to engaging families with fundraising whilst remaining respectful and sensitive.

This entry-level role is perfect for someone interested in joining the charity sector and wants to learn. We don’t expect you to necessarily have paid fundraising/charity experience for this role. 

For further information relating to this position, please check the Candidate Pack. If you would like to know more and apply, please email Jo to arrange a conversation about the role and next steps - contact info is within the pack. 

We will be running webinars for interested candidates to find out more please contact THINK Recruitment. 

We are an ambitious hospital charity with an exciting opportunity to join us on our team as a Fundraising & Events Assistant.

We currently raise between £1-2m a year for East and North Hertfordshire NHS Trust which has four sites local to Hertfordshire: Lister Hospital (Stevenage), New QEII (Welwyn Garden City), Hertford County Hospital and Mount Vernon Cancer Centre (Northwood). We are proud to raise funds to enhance the care provided by our wonderful clinical colleagues and to contribute to a positive patient experience. We also support a number of wellbeing initiatives to support our staff. Working for the NHS offers a fantastic benefits package, including a generous pension, agenda for change pay progression, 27 days leave plus bank holidays and flexible working.

About you

Ideally you will already have experience in an administration or customer service role and looking to start a career in fundraising. Ideally you will be looking for 37.5 hours a week and can work flexibly including some evenings and weekends to support at fundraising events. We will consider applicants who are looking for 20+ hours. Although the job is currently on a 7 month contract, there is a strong potential to extend for the right candidate.

Main duties of the job

· Provide support to the department on a range of administrative tasks including, dealing with enquiries (postal, telephone, email, face to face), opening and sorting post

· Represent the charity at internal and external events which includes attending third party and charity owned events, school presentations & promotional activities, this will include some evenings and weekends.

· Manage all event bookings for the Hospital charity corner area. Ensuring area is booked and that stallholders are sent guidelines and relevant certificates sought from suppliers and provide support on the day

· Process one-off and regular donations from both online and offline sources ensuring procedures are followed and information is recorded correctly onto the database

· To assist the fundraisers with administration of staff lottery, gifts in kind, raffle and prize led promotion and fundraising as required including managing gift drives.

· Create an equipment inventory, monitor stock levels and liaise with suppliers to order/receive goods necessary for carrying out team fundraising activities (using oracle)

· Support the team with staff initiatives and giveaways including setting up ballots on the charity website

· Visit all our hospitals regularly to support the team with fundraising activities and ensure our branding is visible and up to date

· Ensure the database is kept accurate and up-to-date by recording changes including mailing preferences, address details and financial information

· To manage all collection boxes in the community, ensuring they are logged in and out correctly and recorded on the database. To work with the fundraisers to increase income in this area

· Thank individual supporters and organisations timely and courteous manner and record these communications on the database. This includes sending out fundraising packs, event invitations and event confirmations.

· To recruit and manage volunteers, ensuring they undertake rewarding tasks which are both motivational for the volunteer and cost effective for the charity

· To support the Marketing and Communications Manager by generating content for marketing purposes including social media and producing basic marketing materials

Working for our organisation

At East and North Hertfordshire NHS Trust, we are proud of the range of general & specialist services we provide & our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible & innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.

 We run the following hospitals:

• The Lister Hospital, Stevenage
• New Queen Elizabeth II (New QEII), Welwyn Garden City
• Hertford County, Hertford
• Mount Vernon Cancer Centre (MVCC), Northwood

We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients.  We continue to undergo significant transformation; our staff & patients are at the heart of delivering this ambitious agenda.

We understand that finding and starting a new job is an important life decision.  If you need reasonable adjustments for a disability, or a life event, such as menopause - so that we can consider your application fairly & to get the best out of you during the selection process, please let us know.

We are committed to a positive work life balance for our employees.  Employees are entitled to seek to work flexible working patterns & we are committed to listen and consider all requests. Such requests, of course, have to be made & considered formally, & will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.

Slavery is the fastest growing crime in the world.  There are thought to be 50 million people enslaved worldwide and, based on our own research using police data, more than 100,000 victims in the UK alone.

Justice & Care is an anti-slavery organisation working internationally to address slavery and human trafficking, provide release and care for victims, dismantle criminal networks and bring perpetrators to justice. It works to protect communities at risk from traffickers and spark systemic change by working with policy makers and other key stakeholders. 

Our Purpose: Joining forces to end modern slavery.

Our Mission: By bringing together specialists, we work to prevent slavery, to release and care for victims, to uncover and dismantle criminal networks and to spark systemic change.

Our Values: As an organisation we have a set of core values that underpin and inform all we do:

• We are collaborative

• We are courageous

• We are experts

• We are relentless 

• We are pioneering

This role

We are recruiting for a new role providing EA support to the CEO and administrative support across the organisation. 

Justice and Care is at an exciting moment with the imminent launch of a new ten-year strategy and this role will be a key part of our team and play a vital role in helping us achieve our vision. 

This role will report to the Head of HR but will provide EA support to the CEO and ad hoc support to other members of the Senior Leadership Team. The role will provide administrative support across the organisation so will get to work alongside all teams. 

Your main responsibilities will include;

• High volume diary management for the CEO and providing ad hoc diary support for other members of the Senior Leadership Team. 

• Management of Board meetings including coordinating dates, venues and preparing and circulating Board reports. 

• Office Management including liaising with suppliers / brokers, relationship management with office landlord and overseeing office supplies and equipment

• Internal event organisation (e.g. staff away day, Christmas party, Leadership meetings), including budget management, venue booking, overseeing delivery on site.

• Management of travel arrangements for the CEO and ad hoc management for other members of the Senior Leadership team.

• Hosting visitors to the UK office including management of travel arrangements and itineraries. 

• General team administration including managing video conferencing, team calendar events, upkeep of Intranet and shared team documents.

• Managing the relationship with the IT contractor, procuring IT equipment and dealing with any breakages 

• Managing work experience placements in the London office.

• Point of Contact - being the first point of contact for general external enquiries, overseeing our generic email address, managing calls on the office phone and managing physical post. 

Please visit our website to view the full job description and for details of how to apply.

Blue Marine Foundation seeks to protect and restore life in the ocean, aiming to see at least 30 per cent of the world’s oceans protected by 2030.  Building on over a decade of experience, Blue Marine is securing the creation of marine protected areas, establishing models of sustainable fishing, restoring habitats, tackling overfishing and connecting people with the sea and is at the cutting edge of marine conservation.

We have an exciting new opportunity for an Assistant Management Accountant to join our growing finance division. Our dynamic finance team have a positive track record of employee development and are seeking an enthusiastic and self-motivated individual to support their management accounting, including complete ownership of accounts payable.

We value diversity and are committed to equality and creating an inclusive culture. We welcome applications from all sections of the community and will support you to reach your full potential. 

Role and Responsibilities 

Supporting the wider finance team, you will:

Accounts Payable

• Assume complete ownership of employee expenditure: processing and posting transactions to the accounting system weekly.
• Manage supplier payments, including collecting and processing invoices before posting to the accounting system on a weekly basis.
• Communicate with suppliers and staff regarding expected payment dates of invoices.
• Monitor the payables ledger to ensure invoices are paid on a timely basis.

Accounts Receivable

• Process donations received through various payment methods onto the accounting system.
• Process gift aid claims when appropriate.

Management Accounting

• Post journals to the accounting system as required.
• Assist with the month-end processing and reporting.
• Assist with the monthly reconciliation of balance sheet.
• Maintain appropriate filing and assist in collation of evidence for annual audit.
• Contribute ideas for process and efficiency improvements.
• Ensure the organisation remains compliant with local council requirements.
• Contribute to the office management committee to maintain standards of office tidiness.
• Any other ad-hoc duties as required by the team.

Personal specification

The ideal candidate will be a positive, bright and talented professional with a desire to develop finance skills within a dynamic and growing charity.  Significant accounting experience or accounting qualifications are not essential as Blue Marine will provide training and financial support towards professional studies.  Our mission is at the heart of everything we do and it’s important that the candidate is committed to helping us achieve our goals and to uphold our values.

Skills and Experience (Essential)

• A-Level qualifications in a relevant subject.
• Excellent written and verbal communications skills.
• Strong MS Office skills in Excel and Outlook.

Skills and Experience (Desirable)

• Experience of using a computerised accounting package(s).
• Bookkeeping or Accounts Assistant experience including AP/AR processing.

Qualities

• Interested in the conservation of the environment and the oceans.
• Enthusiastic and driven to develop a career in charity finance.
• Proactive, polite and can-do attitude.
• Thorough attention to detail and accuracy.
• Self-motivated, able to work on own initiative and with a hands-on approach.
• Able to prioritise and deal effectively with a busy workload.
• Able to learn quickly and adapt to developing processes and systems.
• Embody Blue Marine’s core values of being:

           - Brave, innovative and pioneering

           - Compassionate, supportive and responsible

           - Empowering

           - Equitable

           - Respectful

           - Collaborative

Hours: Full time, 35 hours per week. Monday – Friday, 9am - 5pm core working hours. 

Location: Somerset House, London. Hybrid working is encouraged, although presence in the office at least two days per week will be expected.

Benefits: A generous benefits package is offered, including an additional £2,000 per year available to employees attending the office at least two days per week.

Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 12 countries across Africa, Asia and the Middle East.

We are seeking a dedicated and dynamic individual to join our team as an Administrative and Logistical Support Specialist. This role has two distinct areas of responsibility: providing administrative and logistical support for the smooth running of our London office (70%) and assisting with the general operations of the Trustees, including coordination of Board meetings (30%). The balance of these responsibilities may vary on a day-to-day basis.

This role requires a candidate who is well-organised, adaptable, and proactive. Strong administrative, numeracy, communication, and IT skills, along with proficiency in using the Microsoft Office suite, including SharePoint and our organisational Intranet, are essential. Most importantly, the successful candidate will be a team player who is willing to learn and bring a positive, enthusiastic attitude with a proactive, can-do approach. If you are looking to contribute to a dynamic team and make a significant impact on our operations, we would love to hear from you. 

Knowledge, qualifications and experience

• Previous experience in a similar administrative role

• Experience in supporting multiple functions in an international organisation

• Experience in delivering high-quality, written communications

• Knowledge of Health and Safety best practices and UK GDPR legislation is desired

• Excellent IT skills, particularly in Office 365 applications. It is desirable to have experience using SharePoint, which is used within Saferworld

Are you looking for an opportunity to start your career supporting vulnerable adults?

About the role

We have an exciting opportunity for an Assistant Support Worker (known internally as Duty Worker) to join the team. You will develop valuable skills and experience while playing a key role in providing support to St Mungo’s clients.

You'll be joining the growing teams across The Hammersmith and Fulham Housing Pathway, a Supported Accommodation Pathway which includes vital services such as semi-independent, gender specific safe spaces and services for people with complex support needs. This role is at The Coninghams, which is a 31 bed complex needs accommodation.  

Our aim is to support people who have recently been sleeping rough, or who may be experiencing long term homelessness and work with them to develop the skills, networks and confidence to live independently in the community.

In this role you will jointly manage the safe day to day running of the project with other members of the team and provide basic support and advice to clients. You will be the first point of contact at Reception for clients and visitors and have the opportunity to maintain a welcoming and supportive environment within the project. You will coordinate Health and Safety checks and administrative duties while working alongside the team to provide a person centred support to residents and clients.

About you

This role is ideal for people looking to develop a career in the sector; a number of current Managers started their career as Duty Workers. In addition you will have:

• Some experience of dealing directly with the public and/or clients or customers in a busy service environment and good communication skills.
• Personal experience of homelessness and/or an understanding of and empathy with the issues faced by homeless or vulnerably housed people.
• A genuine interest in helping vulnerable people to make positive changes in their life, and the willingness to develop these valuable skills.

How to apply

To view the job description and guidance on completing your application form, please click on the ‘document’ tab on the advert page on our website.

When you're ready to apply click the ‘Apply Now’ Button to start your online application form.

Closing date: 10am on 31 July 2024

Interview and assessments on: TBC

What we offer

• Excellent Development and Growth Opportunities
• A Diverse and Inclusive Workplace
• Great Pay and Other Benefits