Assistant Director Jobs in London, Greater London

Location: Remote (UK based) / Bristol / London 

Salary: £29,450.00 (Grade 3) per year (plus Inner London Weighting of £3,483.94, if eligible)

Length of contract:  Fixed term for 3 months (with the potential for extension) 

Hours: 37 hours per week

Closing date: We reserve the right to adapt this advertisement at any time as per organisational circumstances and to close this vacancy early. Therefore, if you are interest in applying for this role, please submit your application as soon as possible. 

Who are Women’s Aid?   

Women’s Aid is the national charity working to end domestic abuse against women and children. We are a federation of over 170 organisations which provide just under 300 local lifesaving services to women and children across England. For almost 50 years we have campaigned on behalf of our members and survivors to shape policy and practice, and to raise awareness of domestic abuse.    

Purpose of the Executive Support Assistant role:   

As Executive Support Assistant, the successful candidate will play an integral role in the provision of a comprehensive administrative, secretarial and diary management support to our Executive Leadership Team (ELT), and when required, providing additional support to our Senior Leadership Team (SLT) and Executive Assistant to the CEO. 

Key duties and responsibilities of the Executive Support Assistant: 

• Diary and email management, travel and accommodation arrangements, expenses, organising and supporting meetings, drafting appropriate correspondence and producing documentation. 

• Communicating with internal and external stakeholders on behalf of the ELT, maintaining excellent working relationships. 

• Support the Executive Assistant to the CEO with the preparation of agendas and papers for board, subcommittee and other meetings, and help with meetings as required, as well as supporting in all aspects of constitutional administration. 

• Support the ELT in achievement and management of the annual business planning cycle, along with supporting the creation, monitoring and achievement of the organisational strategies. 

What we are looking for in our Executive Support Assistant: 

• Experience at C-suite level with an understanding of Executive level requirements, as well as providing PA / Executive Assistant support for Director level roles. 

• Experience in developing and maintaining general office administrative and information systems. 

• Ability to process competing demands in a confident, professional and calm manner. 

• Good organisational skills with the ability to assist with maintaining an efficient and smooth-running office environment. 

• Ability to liaise with a variety of internal and external contacts to provide a welcoming and friendly service. 

• Professional and diplomatic verbal and written communication skills, in person via email correspondence, and during telephone/video calls. 

• Good IT skills, inclusive of Microsoft 365 products (Word, Excel, Outlook, PowerPoint and Teams). 

Benefits of joining us as our Executive Support Assistant include: 

• Generous Annual Leave: 25 days + 2 Company Holidays + 8 UK Bank Holidays, with an extra 1 day per year after 1 year of service, up to a maximum of 5 additional days.

• Valuable Pension Benefits: a generous 7% employer contribution. 

• Flexible Working: remote working, a generous TOIL scheme, and family-friendly policies 

• Wellness and Support: including a cycle to work scheme, free optician check-ups, annual flu vaccines, access to a 24-hour employee assistance counselling helpline, a ‘Headspace’ app for mindfulness, and ‘Reflective Practice’ sessions. 

• Making a Genuine Difference: in a rewarding role where your work will directly result in helping Women’s Aid to be able to provide lifesaving services for women and children across England. 

How to apply?    

• Please submit your CV and a Cover Letter. Your Cover Letter should be no more than 2 pages long and should include a summary of your reasons for applying for the position. You should also include details of how your skills, behaviours and experience meet those necessary for the role, as listed in the Job Description and Person Specification.    

• Please ensure that you also complete the EDI form and send all completed paperwork to our Recruitment email address. (Please clearly mark your name and the role title in the subject line of your email).   

NB: 

• Women only need apply under schedule 9 (Part 1) of the Equality Act 2010 

• If you have been shortlisted for interview, you will be informed by email. Regrettably, we are normally unable to acknowledge unsuccessful applicants.    

• All posts, including remote posts, must be based in the UK. 

• Women’s Aid is committed to quality, equality, and valuing diversity. Applications are particularly welcome from Black and minoritised women.    

• Please read our Single Sex Statement on our website.

• Please note that applications will be reviewed, and interviews arranged as applications are received, so for the best chance of success, please apply ASAP.

Executive Assistant, Strategy and Knowledge

July/August 2024

This exciting opportunity has arisen for an enthusiastic and dynamic Executive Assistant to support the Strategy and Knowledge Directorate.

The Strategy and Knowledge Directorate is responsible for developing and monitoring the NSPCC strategy, influencing public policy, championing an evidenced-based approach in all our work, designing impactful services and developing and managing our knowledge and information services.

The Executive Assistant reports to the Director of S&K and supports her and the Senior Management Team to manage the administrative work involved in running the Directorate. As an Executive Assistant, you're expected to possess the skills to work flexibly within a team; to organise and prioritise your workload; respond to deadlines; and deal with confidential sensitive material. The successful candidate will need to be committed, organised and flexible, with a real passion for the work they do and a desire to contribute to making a difference to the lives of children.

Key responsibilities include:

• Providing administrative support to the Director of Strategy and Knowledge (50%), Head of Knowledge and Information (20%), the Head of Strategy Delivery (10%) and the Special Adviser – Child Safety Online Taskforce (20%).
• Responsible for agendas and action logs for Directorate meetings, Senior Management Team meetings, Senior Managers Forum and various internal and external Board meetings.
• Being an accessible and approachable member of the Directorate, proactively responding to needs and developing an excellent knowledge of NSPCC processes and procedures.
• Financial assistance with the Director's cost centre, and holder of the Directorate purchasing card.

This role would suit someone with some experience in an administrative and/or Personal/Executive Assistant function, with experience of tasks such as diary management, forward planning, minute taking, action logs and project coordination.  This is a highly varied role with development opportunities for the right candidate – previous post-holders have moved on to more senior roles at NSPCC and elsewhere. 

Legacy & In Memory Fundraising Assistant

Battersea’s Income Generation department works across the organisation to provide members of the public and organisations with opportunities to engage with Battersea and to support our work. Through our hard work, Battersea is able to make sure we can be here for every cat and dog, now and in the future. Our talented and award-winning team is vibrant and ambitious, and it’s an exciting time to work at one of the country’s most loved and best known animal charities.

The team is looking for someone to join as a Legacy & In Memory Fundraising Assistant. As part of this role, you will provide care and cultivation of In Memory donors, Legacy pledgers and enquirers by acting as first point of contact for these supporters and delivering ongoing one-to-one stewardship across various touchpoints. As part of the Legacy & In Memory Fundraising Team, you will contribute to achieving the team's aims and objectives through undertaking key administrative tasks and assisting with the delivery of the team’s projects including marketing campaigns, supporter events and internal promotion of messages to a range of audiences and stakeholders.

To be successful in this role, you should have excellent verbal and written skills with the ability to communicate with a range of internal and external audiences, a high standard of computer literacy, and a passion for delivering excellent supporter care.
Please note that this is a 6-month opportunity.

What we can offer you:

In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:

- 28 days of annual leave (plus 8 days paid public holidays) per year
- Discounted gym memberships and cycle to work schemes
- Employee Assistance Programme and access to Wellbeing Resources.
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year.
- Annual interest-free season ticket loans

We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.

Our hybrid working model:

We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to balance the benefits of home working with onsite collaboration and maintaining a connection to our cause.

Diversity and inclusion:

At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.

By hearing from and valuing different experiences, perspectives, and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.

As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best. 

More about us:

At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love, expert care and get to know their characters and quirks so we can find them a new home that’s just right for them. Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.

Closing date: 8th September 2024

Interview date(s): 17th/18th September 2024

For full details, please download our recruitment pack.

To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.

Summary

• Diary management for Director of Finance, Director of Finance Transformation and occasional support for other members of the Senior Finance Team.
• Organising room bookings for use by the external auditors and others as required.
• Keeping the Finance Team pages up-to-date on the intranet, highlighting material that requires review and working with the department to ensure key information, policies and processes are clearly communicated.
• Ordering stationery and other office consumables as required by the teams.
• Raising purchase orders on behalf of the Finance and Communications departments (and cover for other ChECS teams) and being part of the workflow system within SAP (our finance and management system).

• A salary of £33,382 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
• 25 days annual leave (increasing to 30 days within 5 years) plus three additional days
• Flexible working hours and location, with an expectation of just 2 days per week in our office in Westminster, one must be a Tuesday.
• Structured induction programme and access to a range of development opportunities including apprenticeships
• Access to Occupational Health, and an Employee Assistance Programme
• Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies

Location: Shelter provides flexibility to allow home-based, Shelter Office-based or a combination of the two although regular travel throughout England and Scotland is expected

Contract type: Permanent

Salary: £77,000 per annum + Excellent Benefits

Hours: 37.5hrs per week

Leave: 30 days holiday per annum plus bank holidays

Closing Date: Sunday 8th September at 11:30pm

About Shelter

A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.

At Shelter we are united by our purpose to defend the right to a safe home. Our enemy is the social injustice at the core of the escalating housing emergency. We believe that to win that fight, we must be representative of the people we are here to help and those who support our movement for change. In all our people decisions, we take pride in being inclusive, fair, equitable and transparent.

We have committed to combat racism both within and outside Shelter and welcome you on our journey to becoming a truly anti-racist organisation.

About the Team

The Retail team at Shelter plays a vital role in supporting our mission and are based throughout England and Scotland.

With a network of charity shops and online retail channel, we generate income to fund our essential services and campaigns.

Our team is dynamic, passionate, and committed to making a difference in the lives of those affected by homelessness and bad housing.

From our driven shop managers to our incredible volunteers, we work collaboratively to create welcoming spaces where customers can shop with purpose, knowing that every purchase supports our cause.

About You

We are seeking a dynamic and strategic leader to join us as Assistant Director of Retail. In this senior-level position, you will be at the forefront of driving positive change through our retail operations. Your role will be multifaceted, encompassing strategic planning, team leadership, and revenue generation.

As Assistant Director of Retail, you will lead a geographically dispersed team, fostering their personal development and ensuring alignment with our organisational culture and values.

Collaboration is key, as you'll work closely with colleagues across the income generation team and Shelter senior leadership to execute our strategy effectively.

Your role will involve devising innovative solutions for retail, implementing a robust marketing strategy, and ensuring compliance with regulatory standards. You will have the opportunity to shape the future of Shelter's retail operations, from expanding our online presence to identifying new opportunities for revenue growth. With your strong commercial acumen and strategic mindset, you will strategically manage shop operations to drive profitability and support our mission.

How to Apply

Please ensure you read the application pack in full before applying. 

Please click ‘Apply for Job’ below. You are required to submit a CV and a supporting statement. The supporting statement should include your responses to the SIX points in the ‘About You’ section of the job description attached to this advert. Please provide specific examples following the STAR format and ensure you demonstrate how you meet the Shelter behaviours outlined in the job description. Please ensure that the supporting statement is no more than 2 A4 pages in length.

Please note applications without a supporting statement will not be considered.

Benefits

We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

Please note that Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

Assistant Director External Affairs and International

Do you want to create a better world for animals? Do you believe all animals deserve kindness and respect?

Join the UK’s leading animal charity that work for the benefit of every animal – as well as pets, that includes farmed animals, wildlife, and animals used in science.

We are looking for a new Assistant Director of External Affairs and International, to join the team in this rewarding hybrid-working role.

Position: Assistant Director External Affairs and International (1550)

Location: South East/London Hybrid (with national travel for external meetings and regular travel to the London hub in Blackfriars and the South East Hub, in Horsham (estimated travel to the hub 2 days per week)

Salary: £53,221 to £70,962 per annum

Hours: Full-time, 35 hours per week, flexible working available

Contract: Permanent

Closing Date: 28th August 2024. We are really lucky that some of these roles attract a high level of interest and for this reason the team review applications as they are received, unfortunately on some occasions this means roles may close earlier than advertised; so early submissions are highly recommended

First stage interviews will take place in person, in London on the 6th of September and will include a presentation and also a panel interview.

Second stage interviews will take place remotely on the 27th of September.

About the Role

The Assistant Director External Affairs and International will be working as part of the Policy, Prevention and Campaigns team, reporting into the Director of Policy, Prevention and Campaigns.

The Policy, Prevention and Campaigns department are responsible for all influencing, campaigning and prevention activities. Their work is directed towards the government, corporate organisations and the public.

You will provide leadership to the team and will focus on the delivery and implementation of the developing International Strategy.  Working closely with the Director of Policy, Prevention and Campaigns and other senior leaders to develop and execute strategies that enhance the charity’s visibility, influence, and engagement with major stakeholders, the public and international networks.

You will support a step change in the advocacy work as the charity enters it’s third century. From campaigning, to lobbying, to international relations we are looking for someone to increase the ambition and visibility of this work.

This role has a strong internal focus, especially initially, looking at influencing and driving change across the organisation in ways of working and collaboration. You will also drive innovation in ways of working across the division, including piloting new approaches.

Are you ready to join the movement?

PS Dog-friendly spaces across our sites, which means you can bring your dog to work with you

About You

To succeed within this role, it is essential that you have a proven ability to create both societal change and a change to ways of working within organisations.

You must have proven experience of leading on major campaigns, which have had a big reach and have led to significant change, such as a change in legislation.

You must also have very strong, proven influencing, negotiating and relationship building skills, along with experience of:

• Building and managing internal change programmes and organisational infrastructure projects.
• Influencing public opinion and creating behaviour change.
• Bringing innovative ideas and approaches into organisations.
• Preparing and delivering presentations and reports to high-level audiences.
• International policy work and the complexities of influencing and negotiating through inter and intra-governmental bodies.
• Budget and project management.
• Legislation that impacts on animal welfare and an in-depth knowledge of relevant national and international regulations and the scientific, ethical and social/political issues.
• People management

If you have the skill set we are looking for, along with a passion for animal welfare, we are really keen to receive your application.

About the Organisation

Join a charity whose mission is to ensure animals have a good life by rescuing and caring for those in need, by advocating on behalf of all animals and by inspiring everyone to treat them with compassion and respect

Receive an amazing benefits packing, including:

• Starting at 25 days, increasing annually to a maximum of 31 days, plus bank and public holidays
• Family friendly polices
• Flexible and hybrid working (depending on your role).
• Pension scheme
• Healthcare cash plan
• Sick pay
• Life insurance
• Dog friendly policies
• Cycle to work scheme

We recognise that a diverse and inclusive workforce is essential to achieving the organisations core mission. For this reason we actively encourage a wide diversity of applications - in particular from members of minority ethnic groups, and people with disabilities - as these candidates are currently under-represented at the charity,

Should you need any support with your application or interview process please let us know when you apply.

We want to ensure we do all we can to give you a positive candidate experience through the recruitment process. Whilst the charity does try to give feedback where it can, sometimes due to receiving high levels of applications, this may not always be possible

You may have experience in areas such as External Affairs, Policy, Prevention, Campaigns, External Affairs Director, Policy Director, Prevention Director, Campaigns Director, External Affairs Assistant Director, Policy Assistant Director, Prevention Assistant Director, Campaigns Assistant Director, Deputy Director of External Affairs. 

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

We are looking for an organised and proactive Administrative Assistant to support the Director of Fundraising. This role requires managing the Director's calendar by scheduling and arranging internal and external meetings. You will book meeting rooms, ensure necessary technology is set up, and register in-person external guests to the office. You will coordinate meeting agendas, take minutes, and document decisions and next steps from the internal meetings

In this role, you will ensure briefings for the Director of Fundraising are received in advance of meetings, book travel arrangements, and support and edit PowerPoint presentations. Your role will include researching key topics, compiling, and summarising information for reports and coordinating a monthly update report across fundraising activities.

You will be responsible for maintaining files and records on SharePoint, collating documentation for purchase orders and invoices, and leading on the organisation of logistics for fundraising all staff strategy away days. Building and managing positive relationships with internal and external stakeholders, identifying administrative processes for simplification or efficiency, and appropriately managing confidential information are also critical aspects of this role.

This is a temporary position starting at the end of August for four months and involves hybrid working arrangements, requiring 1-2 days per week in the office, my client are open to 28 hours or 35 hours a week (4-5 days)

Person specification

Essential Experience

• Previous experience in an administrative role.

Essential Skills/Knowledge

• Capability with Microsoft Office platforms: including Outlook, PowerPoint, Excel and Word
• Strong written and verbal communication skills.
• Excellent accuracy and attention to detail
• Good organisational skills, including the ability to manage priorities
• Strong interpersonal and collaborative skills

Desirable Skills/Experience

• Understanding of a fundraising department

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Salary: £42,750 per annum pro rata

Hours: 37 hours per week
Location:  Full-time home-working role, to be based in London/Essex with ability to commute several times a month to East London for meetings with the CEO, and a willingness to travel several times a quarter to central London/Bristol for Board of Trustee meetings.

Length of contract: Permanent

Who are Women’s Aid?

Women’s Aid is the national charity working to end domestic abuse against women and children. We are a federation of over 170 organisations which provide just under 300 local lifesaving services to women and children across England. For almost 50 years we have campaigned on behalf of our members and survivors to shape policy and practice, and to raise awareness of domestic abuse.

Purpose of the Executive Assistant to the CEO role: 

As Executive Assistant to the CEO, the successful candidate will play an integral role in supporting the CEO with the practicalities of achieving Women’s Aid strategic and operational objectives by providing high level confidential administrative, secretarial and diary management, and by delivering high quality, proactive, organisational governance and planning support to our Board of Trustees and subcommittees.The post holder with have line management responsibility of two executive assistants.

 Key duties and responsibilities of the Executive Assistant to the CEO:

• Provide a professional, comprehensive and high-quality executive support to the CEO.
• Play an effective and appropriate role as the primary point of contact for the CEO’s office.
• Support the CEO to manage appointments with her direct reports (x11) and track workstreams and necessary follow-up.
• Provide project administration support and management of discreet pieces of work relating to the executive office, in line with organisational policies.
• To support the CEO and trustees in all aspects of constitutional administration including, but not limited to, arranging and overseeing the Board of Trustees recruitment, induction, appraisal and training; organisation of AGM; Memorandum of Association; Governance Framework; and registration information with Companies House and The Charity Commission, and other associated bodies. 
• Carry out management, supervision, appraisal and development of direct reports as required.

What we are looking for in our Executive Assistant to the CEO:

• Experience of providing a confidential service and operating with discretion at all times and in a fast paced and agile environment
• Ability to effectively digest and summarise complex information, in order to communicate key priorities.
• Excellent time management and organisation skills with the ability to manage multiple tasks simultaneously and to work to deadlines.
• Extensive experience providing executive assistance, secretarial or administrative support to individuals or a team, with experience of a Senior PA role at Board or Trust level.

Benefits of joining us as our Executive Assistant to the CEO include:

• Generous Annual Leave: 25 days + 2 Company Holidays + 8 UK Bank Holidays, with an extra 1 day per year after 1 year of service, up to a maximum of 5 additional days.
• Valuable Pension Benefits: a generous 7% employer contribution.
• Flexible Working: remote working, a generous TOIL scheme, and family-friendly policies
• Wellness and Support: including a cycle to work scheme, free optician check-ups, annual flu vaccines, access to a 24-hour employee assistance counselling helpline, a ‘Headspace’ app for mindfulness, and ‘Reflective Practice’ sessions.
• Making a Genuine Difference: in a rewarding role where your work will directly result in helping Women’s Aid to be able to provide lifesaving services for women and children across England.

How to apply? 

• Please submit your CV and a Cover Letter. Your Cover Letter should be no more than 2 pages long and should include a summary of your reasons for applying for the position. You should also include details of how your skills, behaviours and experience meet those necessary for the role, as listed in the Job Description and Person Specification.   
• Please ensure that you also complete the EDI form and send all completed paperwork to the recruitment email addredss. (Please clearly mark your name and the role title in the subject line of your email). 

NB:

• Women only need apply under schedule 9 (Part 1) of the Equality Act 2010
• If you have been shortlisted for interview, you will be informed by email. Regrettably, we are normally unable to acknowledge unsuccessful applicants.   
• All posts, including remote posts, must be based in the UK.
• Women’s Aid is committed to quality, equality, and valuing diversity. Applications are particularly welcome from Black and minoritised women.   
• Please read our Single Sex Statement on our website.
• Please note that applications will be reviewed, and interviews arranged, on a rolling basis, so for the best chance of success, please apply ASAP.

About Us:

The British Orthodontics Society is a prestigious charity based near London’s Blackfriars station. We were founded on 1st July 1994 by the unification of five existing national orthodontic societies. Although our founding associations go back as far as 1907 when The British Society for the Study of Orthodontics (BSSO) was established.

A registered charity, we pride ourselves in being the experts when it comes to tooth straightening. For over twenty-five years we’ve championed and supported orthodontics in the UK. As a professional society we have patients at the very heart of everything we do and are a trusted, expert resource to both patients and members alike.

The society has two primary objectives, the first is to our members, who are predominantly professional orthodontists who pay for society membership. The second is in our external facing work with members of the public, offering advice and support for orthodontic queries.

Led by a nominated board of trustees, we are a small, closely knit team, who appreciate our heritage and want to ensure that we consistently deliver high-quality advice and support. This is a fantastic opportunity to join our team and continue to build the charity and our offering.

About You:

You are a super organized and efficient assistant who is used to working at a fast pace with multiple responsibilities and workstreams. You like to support senior stakeholders; however, you also relish autonomous responsibilities and projects outside of the usual remit. You can effectively drive and deliver your own workload and priorities, in line with the Board’s vision, as well as partnering with the internal team to build and contribute to a positive internal culture. You aren’t afraid of getting your sleeves rolled up and helping out our small and close-nit team. You appreciate and understand the legacy and history of the Society and are keen to help continue to grow and improve our offering, consistently adding value for our Members.

What you are here to do:

You are the primary assistant for the Society. Working predominantly for the COO/MD and the Board, your role encompasses both traditional assistant and secretarial responsibilities, as well as some additional projects and deliverables such as managing incoming calls and emails from both members and the public alike. Your main responsibilities lie in the smooth running of the Society, our offices, and the timely response to incoming queries.

This role is based in the London office, you will be required to attend the office for a minimum of 2 days per week with the option to work remotely for the remaining 3 days.

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart.

We're committed to building a diverse and inclusive workplace, and recognise the value this brings in forming strong, creative and high performing teams. We welcome applications from all sections of the community, and from those with experience from outside of the voluntary sector. And no, you don't have to be Christian to work here - we encourage people of all faiths and none to apply. We just ask that everyone lives out our values of dignity, equality, justice and love. We value a good work-life balance, so we're open to part-time and flexible working. We also offer hybrid working for our office-based colleagues and the option of being a homeworker for most of our roles too.

Learn about our vision, mission and values

About the role

The role leads the effective running and supporting of the Director and Senior Leadership Team for Christian Aid's International Department.

This role supports the leadership of the vital international programmes department. This entails working with a wide range of groups and a wide matrix of internal and external relationships, acting independently to ensure outstanding management of these relationships with or without the direct involvement of the Senior Management Team.

About you

Are you an exceptionally organized, detail-oriented individual with a passion for supporting high-level executives? Do you thrive in fast-paced environments, managing multiple tasks with precision and grace? If so, we have the perfect opportunity for you!

Join our dynamic team as an Executive Assistant to our International Director. In this pivotal role, you'll be the right hand to the Director, providing seamless administrative support and contributing to the success of our impactful programs.

We are looking for someone that keeps calm under pressure and is able to manage assignments with sound judgement and with multitasking capabilities. Flexibility to work unsocial hours, including evenings as needed is required. This is a fast-paced environment but working within the team and as part of it is very rewarding

Further information

At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.

We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women, and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams. 

We have a strong Christian ethos and we encourage applications from all faiths and none (with the exception of Director positions where there is a genuine occupational requirement to be a practicing Christian - Exempted under the Equality Act 2010).

All successful candidates will require a DBS/police check appropriate to the role and location and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. We also participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.

Are you highly organised, detail-oriented, and skilled at building strong relationships? Are you an experienced EA/PA with a proactive mindset, capable of thriving in a dynamic team environment and effectively reducing the workload for those you support?

We are partnering with a growing independent environmental non-profit to recruit an experienced Executive Assistant to support a team of four senior executives (C-suite).

As the Executive Assistant reporting to the COO, you will manage diaries, coordinate meetings and travel, assist with Board-level logistics and minute-taking, and handle communication and administration. The role will also support event planning, contribute to organisational efficiency, draft key documents, and maintain strict confidentiality. Additionally, you will contribute to wider business effectiveness by supporting strategic projects.

Key Responsibilities:

• Senior Executive Support: Manage diaries, coordinate weekly and monthly meetings, handle room bookings, and set up presentations and video meetings.
• Travel Arrangements: Arrange business travel for Directors, prepare itineraries, and support the wider management team as needed.
• Board-Level Support: Oversee meeting logistics, take minutes, and assist with Board-related tasks.
• Communication and Administration: Proactively manage communications, administration, and diaries. Balance workloads for Executive Directors and assist with prioritisation.
• Event Planning: Participate in cross-functional teams to organise conferences and events.
• Collaboration: Work closely with office managers to enhance organisational efficiency.
• Document Preparation: Draft briefing notes, meeting documents, presentations, and correspondence.
• Paper Coordination: Prepare materials for Board, C-suite, and senior management meetings.
• Confidentiality: Maintain strict confidentiality at all times.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

ISEAL is offering an exciting opportunity for a proactive and well-organised individual to join as an Assistant in our Impacts and Innovations team. The role will provide thoughtful administrative support, leading to valuable exposure to the world of sustainability standards, to the operations of ISEAL’s Innovations Fund, and to the field of monitoring, evaluation, and learning (MEL).

ISEAL supports sustainability standards and similar market-based sustainability systems to improve their impacts on people and planet. ISEAL’s Impact and Innovations workstreams explore new solutions to operational and strategic challenges sustainability standards face. The ISEAL Innovations Fund provides funding for ISEAL Community Members to pilot innovative and collaborative solutions that strengthen the effectiveness and credibility of their systems and offer solutions to sustainability issues such as climate mitigation, poverty reduction, and the detection of human rights violations. 

To understand our impact, ISEAL tracks and analyses the successful and unsuccessful Innovations Fund grant applications, the engagement of community members and external partners in our work, and the system improvements and innovations that community members adopt. This role will support monitoring, evaluation, learning, and communications activities of the Innovations Fund and other ISEAL workstreams. 

To be considered for this role, you should be comfortable carrying out multiple activities concurrently and enjoy working on a varied and changing set of tasks with different colleagues and teams. You have a strong interest in learning more about topics related to sustainability standards and are eager to expand your knowledge and skillset by working on a range of activities.

Key Responsibilities we will entrust you with:

Tracking and analysis of data and information

• Upload and keep up to date grant, contact and event participant records on Monday com, Salesforce, Mailchimp, and other relevant systems 
• Collect/extract data, statistics from Innovation Fund grants and unsuccessful applications to support in identification of key lessons and trends 
• Maintain systems for tracking member engagement in ISEAL activities and for tracking improvements and innovations made by ISEAL community members
• Support the analysis of these and other databases, preparing data summaries, graphs and diagrams with Excel and other tools, and drafting presentations for internal learning and reporting

 General administrative and coordination support

• Support project administration by  assisting with meeting scheduling, note-taking, meeting follow up; and supporting procurement and contract management
• Implement project processes and maintain project related systems, e.g. tracking deliverables and actions, activities and invoices
• Proof-read, edit, design, and format documents in Word and Powerpoint, using ISEAL templates
• Support organisation, speaker outreach, and event logistics for webinars and working groups on various topics, including tech support with platforms such as Zoom and MS Teams
• Support the Innovation Fund team with monitoring and tracking communication with grantees and grantee compliance with timelines and guidelines

 Communications and platform management

• Prepare project communication materials (information sheets, powerpoint slides, and website content)
• Support with drafting project updates and producing analyses of project results to be used in newsletters, on ISEAL social media channels (Twitter, LinkedIn), and in donor reporting
• Liaise with colleagues to keep content on relevant pages on the ISEAL internal platform and ISEAL website updated
• Coordinate with ISEAL communications and membership teams to promote relevant content (e.g., Innovation Fund funding opportunities, and project updates, outputs, and learning) 

Other

• Provide background research and information gathering support as required
• Assist with in-person events, including support with logistics and preparation of agendas, communication with participants etc.

Experience, Knowledge and Attribute

• Experience working or interning in a support/administrative role, ideally in an international NGO, professional or membership organisation, or research/knowledge organisation
• Skills and interest in information systems, data tracking and/or monitoring and evaluation, with some experience supporting on contact management and information/data tracking and analysis
• Strong organisational skills, with some experience with supporting administration, meeting coordination, logistics, contracts, proof-reading, communications, etc.
• Good time management and ability to organise multiple simultaneous tasks efficiently with precision and strong attention to detail
• Excellent written & spoken English, with proven ability to write clearly and concisely
• Confidence in communications with peers and external partners, comfortable in public speaking situations (e.g. webinars, workshops etc)
• Ability to communicate and work effectively with cross-functional teams in a largely remote, international environment, including regular international time-zone calls
• Ability to thrive in a dynamic work environment with changing projects and working with multiple project leads
• Confidence in using the Microsoft Office suite and IT systems, familiarity with virtual meeting tools (e.g. MS Teams, Zoom, etc), use of contact management databases (e.g. Salesforce)
• Interest in social, environmental, and economic sustainability

Additionally desirable

• Experience using newsletter systems, preferably MailChimp
• Experience working with donor-funded projects, project log-frames, and project reporting
• Some understanding of, sustainability standards and certification, which may have been gained in academic, internship, employment or voluntary settings

About ISEAL

ISEAL supports ambitious sustainability systems and their partners to tackle the world’s most pressing sustainability challenges – from the climate emergency and biodiversity crisis to human rights and persistent poverty. ISEAL Community Members include many of the most respected sustainability schemes worldwide and are active across a diverse range of sectors. Read more about us on our website iseal(.)org. 

ISEAL´s culture and how we will help you thrive

Our values are Connection, Empowerment, Inspiration, Wellbeing, Effective Working and Creativity.

These are traits we value in each other and in the organisation overall and we instil these in all our processes and interactions.

The issues we work on are of a global nature and our team reflects this, with individuals from many different backgrounds and nationalities. We know this diversity adds to the high quality of work we deliver as an organisation and through our commitment to diversity and inclusion we want to add strengths and perspectives in our team with each recruitment. Diversity for us includes race and gender identity, age, disability status, sexual orientation, religion and many other areas forming part of someone´s identity. We are proud to be an equal opportunities employer.

As an organisation, we also support our people in their personal and professional development, with specific budgets and processes enabling individuals to take advantage of growth and development opportunities.

We offer 25 days of annual leave, to which we will add a day a year after 2 years (to a maximum of 30 days), as well as an extra five days as a one off once you have been with us for a full five years.

We recognise individuals’ preferences when it comes to where and when to work through a hybrid working model with a minimum of 4 days per month in the London office as well as the opportunity to apply for flexible working arrangements to suit individual´s needs.

Other relevant information

Term: This is an initial contract of one year with the possibility of extension

Working hours: Full time, 37.5 hours per week

Salary:   £25,500-£28,500 p.a. depending on experience (full time, 37.5 hours per week)

Location: London. Applicants will need to provide evidence that they are entitled to work in the UK. An ability and willingness to work in a hybrid work environment is required.

International travel: The post holder will be required to undertake occasional international travel

How to apply

Deadline for applications: 1 Septmber 2024

Enquiries about the role can be director to recruitment(at)isealalliance(.)org.

Please note we will not individually contact applicants unless they are shortlisted for interview.

Interview process

Please see below the planned interview process (please note that we will endeavor to keep to this schedule, but some dates may be subject to change)

First interviews (Teams): 5-9 September

Pre-interview timed exercises (between 60 – 90 minutes from home): 10-16 September

Panel interviews (Teams): w/c 16 September

Decision: by 26 September

Accessibility

If candidates required additional time or other considerations for the interview process, we are committed to accommodating any reasonable requests.

Please note that ISEAL will cover travel expenses for in person interviews for candidates travelling from outside of Greater London. ISEAL also covers caring expenses for candidates who are carers and need to arrange of cover for the duration of the interview/exercises

The Executive Assistant to the Chief Development Officer and the Director of Development (EA to CDO and DoD) will provide proactive senior-level support within a busy office and theatre environment.

The EA to CDO and DoD will support the Chief Development Officer (CDO) and the Director of Development (DoD) in delivering their roles efficiently and effectively, focusing on comprehensive inbox and diary management to ensure strategic prioritisation of commitments. They will source and / or draft briefings as needed for donor meetings and events and ensure prompt and sensitive follow-up is carried out.

As an engaged and diplomatic communicator, they would act as first point of contact for all matters relating to the CDO and DoD, working in partnership with colleagues in the Development team, and more widely across the organisation. They will understand the nuances of the external relationships the CDO and DoD hold to enable co-ordination of supporter correspondence on the CDO and DoD’s behalf, ensuring that conversations progress sensitively and at pace.

The role also manages the co-ordination and communication with the Development Board and other fundraising committees.

The successful candidate will have the following: 

• Significant experience in an assistant role, including complex diary management and an understanding of the requirements of interacting with high-level external stakeholders.

• Substantial experience in a dynamic, busy environment, preferably in the fundraising sector

• Excellent written communication skills with a high level of attention to detail.

• Skilled multi-tasker - both independently and within a team - with ability to adjust to varied deadlines and work quickly and accurately to tight deadlines.

• A positive disposition, strong interpersonal skills and the ability to deal confidently with a wide range of internal and external contacts, including building and maintaining key relationships in a senior space.

If that sounds like you, this may be the role for you!

The closing date for the receipt of a completed application is Monday 9th September 2024 at 9:00am.

Please Note: We will close applications when we reach 100 applicants, and we may interview candidates throughout the application period. Please submit your application as early as possible to avoid disappointment.

Are you highly organised, detail-oriented, and skilled at building strong relationships? Are you an experienced EA/PA with a proactive mindset, capable of thriving in a dynamic team environment and effectively reducing the workload for those you support?

We are partnering with a growing independent environmental non-profit to recruit an experienced Executive Assistant to support a team of four senior executives (C-suite).

The Contract:

• Salary: £40,000 per annum
• Duration: Permanent
• Work Pattern: 1 day in office (office space available to use at any time)
• Hours: Full time, 35 hours per week
• Location: London
• CV deadline: 23rd August 2024

Benefits

• Flexible working arrangements and hybrid working approach.  
• Compressed working arrangements
• 25 vacation days + additional leave between Christmas and New Year.  
• Employers Pension contribution plan.  
• Reward and benefits package.
• Yearly process for remuneration review. 

As the Executive Assistant reporting to the COO, you will manage diaries, coordinate meetings and travel, assist with Board-level logistics and minute-taking, and handle communication and administration. The role will also support event planning, contribute to organisational efficiency, draft key documents, and maintain strict confidentiality. Additionally, you will contribute to wider business effectiveness by supporting strategic projects.

Key Responsibilities:

• Senior Executive Support: Manage diaries, coordinate weekly and monthly meetings, handle room bookings, and set up presentations and video meetings.
• Travel Arrangements: Arrange business travel for Directors, prepare itineraries, and support the wider management team as needed.
• Board-Level Support: Oversee meeting logistics, take minutes, and assist with Board-related tasks.
• Communication and Administration: Proactively manage communications, administration, and diaries. Balance workloads for Executive Directors and assist with prioritisation.
• Event Planning: Participate in cross-functional teams to organise conferences and events.
• Collaboration: Work closely with office managers to enhance organisational efficiency.
• Document Preparation: Draft briefing notes, meeting documents, presentations, and correspondence.
• Paper Coordination: Prepare materials for Board, C-suite, and senior management meetings.
• Confidentiality: Maintain strict confidentiality at all times.

About you

• Previous EA experience at a senior level
• Strong knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Travel management & HR Support skills a bonus
• True passion for addressing climate change and working in the not-for-profit sector
• Enjoys being part of a hardworking team
• An ability to work flexibly and independently to tight deadlines; highly proactive, resilient, tenacious, productive, and self-motivated

If this excellent opportunity is of interest please get in touch now! We are reviewing CV's as they come in. We would be happy to discuss the opportunity and share the full job description.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.