Assistant Director Jobs in London, Greater London

Salary: £50,000 per annum plus generous benefits

Contract: Full time, permanent

Location:  Victoria, London (hybrid working with one to three days in the office each week)

Closing date: at 12 noon, Wednesday 31 July 2024

NHS Providers is the membership organisation for the NHS hospital, mental health, community and ambulance services that treat patients and service users in the NHS. We help those NHS foundation trusts and trusts to deliver high-quality, patient-focused care by enabling them to learn from each other, acting as their public voice and helping shape the system in which they operate.

NHS Providers has all trusts in England in voluntary membership, collectively accounting for £124bn of annual expenditure and employing 1.5 million people.

The core part of the role of the HR Business Partner is the ability to develop effective working relationships that influence across a range of stakeholders up to Leadership and Executive level.  In addition, you are expected to work collaboratively across functional areas and directorates in the successful delivery of HR services, initiatives, and outcomes.

The HR Business Partner will play a key role in planning, developing, and identifying solutions that create value and ensure organisational and directorate level strategies are realised.

If your knowledge, skills and experience include the following then we’d love to hear from you:

· Experience of supporting organisational change.

· Significant generalist HR experience, including managing complex employee relations cases.

· Strong and effective communicator, with the ability to engage stakeholders.

· A flexible, pragmatic and creative approach, redefining problems in light of information gathered or changes of context.

· Strong advising and coaching skills, enabling managers to develop their knowledge, confidence and capability in managing people whilst taking a balanced approach to risk and reputation.

We actively support equality of opportunity for all our staff and welcome applications from individuals regardless of age, any disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief. We particularly encourage applications from those from underrepresented communities.

To apply, please send a CV and cover letter setting out why you are interested in the role and how you meet the person specification to the HR Team. 

We're seeking a skilled and dedicated individual to join our team as a Youth Opportunities Coordinator. This is a fantastic opportunity for someone with proven experience of working with young people, and for a candidate who is ready to stretch their skills and develop further into a specialist role. 

In this role, you will play a vital role in designing, implementing and coordinating activities for the Young People’s Opportunity Programme with young people within our accommodation services in Greenwich. 

Your mission: to support and empower young people to develop the lifelong tools they need to lead fulfilling lives outside the confines of traditional services.  

About the Role: 

Defined and developed through best practice, our Youth Opportunities Program has been developed to initiate and support the process of change through workshops and sessions, such as art and arts for therapy, sport & health as well as wellbeing and life skills.  

The program has elements which are accredited and tailored specifically towards moving NEET young people into employment, training and education.  

As the Coordinator, you will be developing and delivering programs within services alongside the frontline support team and working with the wider Opportunities team to build new content and share sessions which have achieved the best results. 

About you:

• You bring experience working with young people who struggle with change and motivation. 
• Your toolkit includes practical skills in motivation and coaching young people.
• Your approach is creative, analytical, trauma-informed and rooted in person-centred ways of working. 
• You can creatively inspire opportunities for our young people to thrive and to develop to their highest potential. 
• Can multi-task and manage working under pressure. 
• Strong team-working and interpersonal skills, maintaining a collaborative approach to supporting young people achieve the outcomes and goals we support them to set for themselves. 

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across all 32 boroughs.

We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You'll have the opportunity to lead, co-create, and inspire change while enjoying a collaborative, growth-oriented environment.

Join us in creating a brighter, more hopeful future for individuals in need. 

Important Info:

Closing Date:  Sunday 17th August midnight 

Interview Date: Thursday 29th August 

This post will require an Enhanced DBS check to be processed for the successful applicant. 

Executive Assistant to Oasis Group CEO

(a charity committed to community transformation)

Permanent, full-time contract.

Salary:  £37,416 per annum (Including London Weighting)

 Are you an Executive Assistant or Operations Manager looking to work for a charitable organisation that is passionate about making positive change to the communities it works in?  Oasis has a new opportunity for an Executive Assistant to provide high level support for our Group CEO.

Oasis Charitable Trust is a growing and fast-moving charitable organisation, a movement supporting young people and their families in 8 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full, God-given potential.

An opportunity has arisen for an organised and experienced senior-level Executive Assistant who is comfortable supporting our Group CEO and working alongside our Founder. Working as a key part of the Oasis Group Office, no two days will be the same and the pace is fast, yet the work and opportunities will be hugely rewarding.

This key role requires the successful candidate to:

· Provide support to the Group CEO in leading the Oasis family, ensuring effective governance systems and managing innovation and development

· Provide executive level in-person support to our Group CEO which may mean UK travel to meetings, media appearances and conferences.

· Collaborate with other members of the Oasis Group Office to provide general administrative support and diary management to Oasis senior leaders

· Offer wider project support when needed (e.g. events and gatherings).

This is a challenging role working with a team of inspirational and driven, high-profile change-makers.  You will be well-supported by the Group CEO and Founder and will work alongside the Founder’s EA and Group Office Assistant. The successful applicant will be able to demonstrate professionalism, calmness and be an ambassador for the Oasis ethos in their day-to-day work. Working alongside the Founder and Group CEO require this role to be largely London office-based with occasional national travel.

For your expertise and commitment, Oasis can offer:

· An opportunity to work alongside people with passion and a purpose, being part of senior level meetings in media and government.

· A truly supportive network and family of staff in a motivating working environment.

· A non-contributory defined benefit pension scheme with 7% Employer contributions.

· 25 days annual leave (plus Bank Holiday), rising to 33 days over time.

· A Cycle to Work scheme and eligibility to join a cashplan healthcare scheme.

· The opportunity to be part of a movement making positive change in communities.

For further information or to apply, please go to the Oasis UK charity website. 

This is a rolling recruitment campaign until a suitable candidate is found, so please submit your CV and covering letter at your earliest convenience .  In your covering letter, please answer the following three questions:

1. What inspires you about this role and what is your motivation for applying?

2. Please give examples that demonstrate you have the personal qualities, experience and knowledge required for this role.  As well as general administrative skills, highlight your experience servicing senior staff, Boards/Trustee meetings, your innovative/entrepreneurial flair, project work, any volunteer work and transferrable skills you can bring.

 3. After researching the Oasis ethos and 9 Habits, do any of these stand out to you?  How might you incorporate them in your daily work and practice?

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  If you require any assistance to overcome potential barriers, please let us know.  Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos. 

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.  The successful candidate will need to show proof of right to work in the UK.  Oasis supports Equal Opportunities. Registered Charity No. 1026487

OPPORTUNITY 

This is a unique opportunity for an astute, super-efficient, fast learner to join the first international climate campaign organisation focused on the steel sector, one of the largest and least-challenged drivers of climate change. We are seeking a dynamic executive assistant who can effectively support the leadership team management in a fast-moving and developing organisation. 

ABOUT THE ORGANISATION

SteelWatch is a new international civil society organisation established in June 2023, driving corporate accountability in the steel sector and urgent climate action. Our vision is a steel sector that underpins a thriving zero-emissions economy. Our priority is for the steel industry to get on track for a 1.5 degree warming trajectory this side of 2030.

ABOUT THE ROLE

As a member of the first international climate NGO specialising in steel decarbonisation, you will work with other SteelWatch team members located across Asia-Pacific, Africa and Europe. The Executive Assistant will be a vital team member, providing critical, executive administrative support to enable the Executive Director and SteelWatch Leadership team to operate effectively. The duties associated with the role will evolve significantly as SteelWatch evolves. The Executive Assistant reports to the Executive Director. 

Key Responsibilities

The role is focused on supporting the Executive Director and SteelWatch Leadership team on a number of tasks, not limited to:

• Manage diaries, schedule appointments, set up meetings, adapting to priorities. 

• Organise and book travel arrangements according to diary needs and internal policies.

• Arrange and prepare for meetings with external partners, allies, donors and industry meetings, handling logistics (timing, location, travel, virtual arrangements) 

• Draft supporting materials (e.g., presentations) and assist with minute-taking, ensuring team input.

• Track and manage written communication with key external contacts, including funder updates.

• This role will also support several core governance and operational activities, not limited to: 

• Support the Supervisory Board and Management Board in effective decision-making by ensuring clear agendas, logistical support in organising these meetings, plus minute taking, sign-off and circulation. 

• Assist with key organisational processes and tasks, collaborating closely with the Operations Lead and team members on new staff recruitment, contracting and onboarding processes. 

• Support research and delivery against organisational goals, monitor Director expenditure, manage system and IT tool access for staff and consultants, and maintain filing and other administrative systems.

• Perform other duties and responsibilities as assigned.

PERSON SPECIFICATION

The ideal candidate will bring a proactive, creative and tactful approach to making logistics and relationships run smoothly in a busy, evolving, international organisation. They will maintain the highest professional standards and possess strong interpersonal communication skills.  In addition to a great eye for detail and persistence, the ideal candidate will have the ability to navigate ambiguity and drive action forward in a fluid context and will enjoy doing so. Additionally, they will have enthusiasm for a start-up culture, demonstrating a willingness to lean into each other’s roles and support team members as needed.

ADDITIONAL INFORMATION

Location: The position is remote, and the location should be in a time zone within two hours of Central European Time. The UK location is a benefit. You must have the right to work in your location, and you will be employed in that country. SteelWatch is unable to support any visa application process. 

Work environment: The work is mainly remote, although some face-to-face meetings are essential, within Europe.  Working hours are flexible. Team members are currently located in Japan, the UK, Spain, Germany and the Netherlands, and the team will continue to grow internationally. There will be some early mornings or evenings to accommodate interactions across time zones, with the flexibility to adjust your weekly schedule accordingly. Travel will be required to collaborate with allies and meet the team in person.

Terms and salary: The role is expected to be long-term and managed via an Employer of Record. The initial contract will be for 12 months, if feasible, within local employment regulations. While we envision this as a full-time role, we are open to other options (minimum 60% unless a job share). Please specify your preference in your application, and if part-time, state the number of days per week.

The UK salary for this position is in the range of £28,000 to £34,000 per annum, pro rata, based on experience. Comparable salaries in other countries are based on market rates.

EQUAL OPPORTUNITIES

We understand the power of diversity in driving better results. Every new addition to our team represents an opportunity for SteelWatch to embrace fresh perspectives and innovative approaches. We aim to make SteelWatch an inclusive, nurturing, and imaginative workplace, committed to equal opportunities for all. We invite applications from individuals of all backgrounds, including but not limited to differences in gender, age, disability, religion, sexual orientation, and cultural identity, especially from those underrepresented in the climate movement. Please let us know if you need accommodations or support during the application process.

CODE OF ETHICS

All SteelWatch team members, consultants, and supervisory board members are required to adhere to SteelWatch’s Code of Ethics.

Executive PA
Reference: JUN20247465
Location: Flexible in England
Salary: £26,379.00 - £28,319.00 Per Annum
Benefits: Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave

This is a Permanent Full-Time role for 37.5 hours per week.

The role can be based at home – where a suitable home working environment is in place – or from any RSPB office, located at different locations across the UK. The role may require occasional travel to an RSPB office or to support meetings in central UK locations.

The RSPB is looking for an Executive Personal Assistant (Exec PA) to join the Income and Conservation Investment directorate, providing vital support to the Executive Director and wider leadership team, as well as facilitating the smooth running of the 300 people strong directorate.

About ICI

The Income and Conservation Investment (ICI) team are dedicated to generating income, long term support and system change to help protect and restore nature. The directorate comprises of teams responsible for membership & supporter fundraising, legacies, commercial sales, high value partnerships, business engagement and conservation investment.  This is a great opportunity to support a key strategic function within RSPB and would suit someone who is eager to work in a fast-paced environment, to learn about and support income generation and enable others to be the best they can be. 

What's the role about?

As Executive PA, you will provide assistance to the Executive Director of Income and Conservation Investment (ICI), managing their busy inbox and diary and proactively helping them to stay on top of actions and deadlines. You will also play an important role at leadership team meetings, ensuring their smooth running by producing agendas and capturing actions. You will be a key point of contact for colleagues across the directorate and around the RSPB so we are looking for someone with a positive and approachable manner who enjoys working with others and is able to efficiently prioritise and problem-solve. A typical day might include tasks such as:

• Supporting the Executive Director through inbox and diary management, booking travel and accommodation, compiling agendas, gathering meeting papers, collating actions and reminders
• Working with the Board and Council Coordinator to ensure papers are drafted and submitted within set timeframes and follow the correct process.
• Building and developing effective relationships with people across the organisation and externally on behalf of Executive Director. Ensuring confidential and sensitive matters are handled appropriately.
• Organising monthly directorate briefings and other engagement activities, sourcing interesting and relevant content to help inspire colleagues and showcase the work of teams across the RSPB.
• Facilitating various meetings, including that of the leadership team by working with the meeting chair to produce agendas, gather papers, book guest presenters, capture actions and generally ensure meetings run efficiently.
• Understanding, sharing and implementing best practice from across the organisation, for example, Information Management principles, new digital tools or ensuring meetings are inclusive and accessible.
• Working closely with the Executive Board PA group to improve processes and provide cover during times of absence.
• Supporting the leadership team with recruitment and induction of new staff and volunteers, following appropriate policies and procedures where applicable.
• Working in line with the RSPB expenses and purchasing policies, file expense claims and raise purchase orders.

Essential skills, knowledge and experience:

• At least one years experience of providing PA support to Director and/or senior management
• Experience of providing dedicated personal administrative support to senior staff.
• Knowledge of the Microsoft O365 suite, particularly SharePoint, PowerPoint and collaboration tools
• Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.
• Able to proactively identify and solve problems and respond quickly to change
• Able to identify and act on opportunities for continually improving ways of working and create efficiencies
• Able to communicate effectively with people from all levels of the organisation as well as external stakeholders
• Able to organise meetings and events, of varying scales, and coordinate all aspects of the logistics.
• Able to take meeting notes and minutes clearly and concisely, with attention to detail
• Able to deal with confidential and sensitive information appropriately.

Closing date: 23:59, Mon, 29th Jul 2024

Interview dates will take place on the 7/8th August.

We reserve the right to close this advert at any time.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

As part of this application process you will be asked to provide a copy of your CV and complete an application form including evidence on how you meet the skills, knowledge, and experience listed above.

We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature’s side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. Contact us to discuss any additional support you may need to complete your application.

The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974.

This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.

No agencies please.

We are seeking a proactive, problem-solving, strategic thinking Executive Assistant to the CEO to offer high-level assistance to the CEO.

About Black Thrive

Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm.

Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities – building a Black Thrive Research Institute and embedding race equity in systems change.

Purpose of the role

As the Executive Assistant to the CEO, you will hold a pivotal position within our team, providing essential support to the CEO. Your primary purpose is to offer high-level strategic assistance, allowing our senior leaders to concentrate fully on steering the organisation towards its mission and vision. In this role, you will embody  proactive problem-solving, strategic thinking, and effective communication. Beyond this, your responsibilities will extend to taking meticulous meeting notes and actively contributing to streamlined operations, fostering strategic thinking, and advancing our mission to address systemic issues impacting Black communities' mental health and well-being.

Additionally, you will play a vital role in supporting strategic research where applicable, facilitating project management, and promoting effective stakeholder communication. Your responsibilities will encompass maintaining organised data and documents, including the development and maintenance of action logs, and aiding in developing presentations and materials for internal and external use. As the bridge between leadership and operational aspects, your adaptability, attention to detail, and practical communication skills will ensure the seamless execution of our mission. Your active involvement will be instrumental in the success of Black Thrive as we work diligently to reduce mental health disparities within Black communities and drive lasting change.

The ideal candidate will be self-reliant, exhibit advanced problem-solving abilities, and excel in a dynamic and rapidly changing environment.

Duties and responsibilities

1. Actively support the CEO with day-to-day administrative support including proactive diary management, assembling and preparing papers required by the CEO to attend meetings, prepare reports, or reply to requests for information.

2. Co-ordinate and organise meetings including board of directors' meetings, conferences, both in person and virtually. Prepare meeting agendas, minute taking and maintaining action logs.

3. Actively collaborate with the CEO and senior leadership to create engaging presentations and materials for internal and external meetings, ensuring content is well-structured and visually appealing.

4. Actively organise and maintain critical data, documents, and records, implementing a structured filing system for easy access and retrieval.

5. Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

6. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.

7. Actively coordinate tasks and monitor progress for critical projects and initiatives, ensuring effective communication among team members and stakeholders.

8. Engage actively with key stakeholders, including partners, donors, and community members, to foster positive relationships and facilitate communication.

9. Support the CEO with preparation of a monthly CEO’s message and contributions to newsletters.

10. Liaise with Comms team to ensure and maintain a level of social media presence.

11. Actively participate in budget tracking, financial report preparation, and documentation for grant applications to support the Finance Officer.

12. Actively develop and maintain systems to streamline operational processes while ensuring compliance with organisational policies and procedures.

13. These active duties and responsibilities underscore the role's dynamic involvement in supporting the CEO while actively contributing to Black Thrive's mission to address mental health disparities within Black communities.

Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.

Company Benefits

• Flexible working
• Up to 34 days annual leave inclusive of Bank holidays
• Pension scheme
• Employee Assistance Program

PERSON SPECIFICATION 

Qualifications and Experience

1. The equivalent of a bachelor’s degree in a relevant field such as business administration, public administration, or a related discipline     (Essential)

2.A minimum of 2 years’ experience in an Administrative / Executive Assistant role in an organisation dealing with multiple and/or complex programmes and partnerships  (Essential)

3.A minimum of 2 years’ experience supporting senior executives or leaders in an organisation dealing with multiple and/or complex programmes and partnerships.  (Essential)

4.Ability to review and synthesise complex reports and research findings to inform strategic decision-making.  (Essential)

5.Experience in stakeholder engagement, relationship management, and facilitation of effective communication with various stakeholders.  (Desirable)

6.  Experience working in/with the not for profit or charitable sector   (Desirable)

Ability, skills, knowledge

 7.  Exceptional organisational skills to manage multiple tasks, meet deadlines and maintain a well-structured filing system for documents and records  (Essential)

8.  Excellent written and verbal communication skills, with the ability to represent senior leadership professionally and succinctly  (Essential)

9.  Proficiency in coordinating activities, monitoring progress, and ensuring effective communication among team members and stakeholder  (Essential)

10. Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing.  (Essential)

11. Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority.  (Essential)

12.  Excellent attention to detail, ability to multitask and to manage a heavy workload and competing priorities.  (Essential)

13.  Ability to proactively identify challenges and develop innovative solutions while maintaining a strong attention to detail.   (Desirable)

14. Comfortable working in a rapidly evolving environment, with the ability to handle changing priorities and navigate complex challenges   (Desirable)

15. Familiarity with financial processes, including budget tracking and financial report preparation.   (Desirable)

16.  Ability to work at speed through ambiguity and uncertainty and remain calm under pressure.   (Desirable)

17.  Ability to remain enthusiastic, optimistic, and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision.   (Desirable)

A Basic Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.

Reporting to the Executive Director, this is a really important role for the organisation, a small charity with around 20 employees. The primary function of the role is to keep the office running smoothly; you will also be supporting our trustees and governance of the charity, as well as assisting with recruitment and HR administration. 

You will be someone who enjoys building productive relationships with people at all levels, both in person and online; the role includes managing our Executive Directors Diary, and organising Trustee meetings, so that will include liaison with our trustees, important funders and partners – a high level of verbal and written communication skills are essential.

The role is based at our offices in Brixton, and because of the nature of the role, it is office-based. We are happy to consider either full time or part time working (a minimum of three days or the equivalent hours.

Areas of Responsibility

 

Office

Keeping the office tidy and well managed – this includes:

·Support the office by ensuring stocks of tea, coffee and basic stationery are maintained.

·Handling one-off purchase requests for special items.

·Organising team meetings and occasional working lunches.

·Respond to queries and information from the team.

·Working with external IT support for IT problems e.g. sending broken laptops to IT support team.

·Maintaining a record of our laptops and other equipment.

·Being the lead administrator for our CRM system, Zoho, and HR database, Breathe.

·Managing the office email box where we receive general emails, circulating and responding to incoming mail as needed.

·Answering calls to our virtual landline, passing on messages as appropriate.

·Supporting the Executive Director with diary management.

·Assisting the wider team with travel booking.

 

Governance 

·Supporting our trustees, committees and expert advisory group through liaison and scheduling meetings.

·Collating and sending papers out in advance of these meetings.

·Administrative support at meetings.

·Preparing minutes of meetings.

HR

·Support the Team with recruitment, posting jobs, and coordinating interview times and dates.

·Organise onboarding for new employees, including IT provision, DBS checks and induction.

·Supporting HFO with developing the use of our HR Database.

·Ensuring leave, training and basic HR information is accurately recorded.

·Supporting SMT to organise away days, office party, etc.

·Supporting staff wellbeing initiatives.

·Work with the HFO to develop our EDI and other policies. 

This job description is intended as an outline indicator of general areas of activity only. The Food Foundation is a small charity and as such all staff are expected to vary their duties as necessary to meet the needs of the organisation.

Further developments to the role, time permitting, may include involvement with some of our exciting projects or supporting the Finance Assistant.

 

Person Profile

·Experience of planning and organising your own workload and dealing with conflicting priorities.

·Comfortable working under pressure and flexibly switching between tasks, often at short notice.

·Excellent IT skills with a good working knowledge of Microsoft Office.

·Experience of working with spreadsheets and databases.

·Ability to maintain electronic diaries of a team and experience of coordinating meetings, both internal and external.

·Good oral and written communication skills and experience in using a variety of communication methods.

·Experience of minute taking for formal meetings of up to fifteen people.

·Using initiative and discretion to action items requiring immediate attention, referring matters to others as appropriate.

·Ability to solve problems, using information from a variety of sources to aid analysis and make timely decisions, with high attention to detail and proven ability to be methodical and accurate.

Experience of using Zoho, Canva or Breathe is desirable but not essential.

Personal Skills

·High levels of professionalism, with the ability to use absolute discretion, initiative, and personal judgment for dealing with sensitive and confidential matters.

·Excellent interpersonal skills and the ability to work collaboratively, build good relationships and influence others.

·Demonstrable evidence of good practice in relation to equal opportunities and diversity.

·A motivated and proactive attitude with a commitment to ongoing professional development.

·Confident working with staff and stakeholders at a senior level in the organisation.

This role is offered as a Grade 1 or Grade 2 level post, depending on the level of experience of the person appointed. Accordingly, the salary will be between £25,642 and £31,450.

Responsibilities of the role will be adjusted according to the grade appointed and the number of hours worked.

This role is based in our London office (with the opportunity to work from home on some days each week in line with Christian Aid's hybrid working approach).

Early applications are strongly encouraged as interviews will be conducted on a rolling basis and this role may be filled before the advertised closing date.

For this role, applications are invited by CV and supporting statement. Please upload a single file containing your CV plus a (max. 500 words) supporting statement about how you meet the essential criteria in the role profile and what motivates you to apply for the role.

About us

There's never been a better time to join Christian Aid's Fundraising & Supporter Engagement Department. We would say that, wouldn't we? But we mean it. Thanks to excellent support from the trustees and CEO down and to our amazing supporters, we have returned unrestricted income to growth so are making a transformational impact for people in poverty, reaching more than 3 million people in humanitarian crisis and 18 million others. Your next career step could see you lead our passionate and energetic team of poverty-fighters. We inspire more than 250,000 supporters and thousands of supporting churches to raise £50 million annually to tackle extreme poverty.

We're committed to building a diverse and inclusive workplace, and recognise the value this brings in forming strong, creative and high performing teams. We welcome applications from all sections of the community, and from those with experience from outside of the voluntary sector. And no, you don't have to be Christian to work here - we encourage people of all faiths and none to apply. We just ask that everyone lives out our values of dignity, equality, justice and love. We value a good work-life balance, so we're open to part-time and flexible working. We also offer hybrid working for our office-based colleagues and the option of being a homeworker for some of our roles too.

Want to know more about what it's like to work here? Click here to hear directly from some of our amazing colleagues.

Learn about our vision, mission and values

About the role

Are you a changemaker? Fancy working for an organisation creating a better world, free from poverty? How about learning the ins and outs of a leading development charity? If you're a keen learner, an organiser and a relationship builder then this could be the job for you. As Executive Assistant to the Director of Fundraising and Supporter Engagement, this would be a great introduction to the charity sector, ensuring the smooth running of the department whilst enabling the Director to do their job effectively. You'll develop and grow, taking the lead on key departmental comms and project work, and gain a strong understanding of fundraising and supporter engagement in the process. If this sounds like your kind of thing, we'd love to hear from you!

About you

You are a pro-active, dynamic keen learner who can take on projects under the guidance of a manager. You are highly organized, detail-oriented and an excellent communicator. You can think independently and work under pressure. You have strong interpersonal, prioritization and organisational skills. You are experienced in managing complex diaries, emails and travel planning. You have experience as a first point of contact providing administrative assistance to Senior Management while maintaining confidentiality. You have sound knowledge of Office programmes particularly Word, Outlook, PowerPoint and Excel

We hope that this sounds like the right role for you, if so, we would love to hear from you.

Further information

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.

At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.

We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams.

To discuss this role in greater detail, please contact [email protected]'

We participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.

Assistant Head of Public Fundraising

There’s a brand-new role in the YMCA’s rapidly growing fundraising team and we couldn’t be more excited to share it with you!

We’re looking for an expert in public fundraising, with the leadership background and presence to comfortably deputise for the Head of Fundraising.  You are solutions-focussed, are a strategic thinker and you naturally build strong working relationships with partners and supporters alike.

This is an opportunity to oversee the newly created Public Fundraising team. That team comprises Individual Giving, Legacies and Major donors, leading a team of ten fundraisers, directly managing four fundraising leads: Acquisition, Retention, Legacies and Major Donor. Our Individual Giving programme is already hugely successful, and you will work with the team to develop and deliver strategies to grow legacy income and establish a new Major Donor programme.

You’ll join supportive, highly ambitious colleagues and oversee the delivery of existing and new fundraising activities. You’ll regularly experience first-hand the difference your work makes to the lives of young people.

YMCA England & Wales exists to support, represent and develop more than eighty local YMCAs; our federated structure helps us deliver tailored local services according to needs. This structure means we can also provide a national voice through campaigns and our lobbying of the government and key decision makers. YMCA is the largest provider of supported accommodation in the country.

Fundraising at YMCA England & Wales has three pillars:

• Fundraising for distribution through initiatives such as our RoomSponsor programme
• Fundraise to support YMCAs and fund our policy, campaign and research work, that changes the lives of young people
• Help YMCAs fundraise themselves by providing assets, propositions and advice for local YMCA fundraisers   

If we have caught your attention, and you want to find out more about the opportunity, then we can’t wait to hear from you!  Please don’t rule yourself out if you’re not 100% sure you have all the experience, this could be a career defining move!

Please submit your CV and one page cover letter.

Our recruitment process is anonymised, and candidates' names are hidden. We welcome and encourage job applications from people of all backgrounds, particularly those from disabled and Black, Asian and Minority Ethnic (BAME) candidates.  Safer recruitment is important to us and the successful applicant will be asked to provide two references. They will also be required to complete a safeguarding self-declaration, safeguarding training and undertake a DBS check.

Senior Public Fundraising Officer

• Salary: £31,000
• Team: Public Fundraising Team
• Reports To: Deputy Head of Fundraising (Public Fundraising, Digital Engagement & Insight, Trusts)
• Hours: Full time (35 hours per week)
• Location: Hybrid working. Minimum of one day a month in our London Bridge office. Nature of the role means that on occasion and at pre-agreed times, more than one day a month may be required in the office. Occasional travel to events across the UK. 

The Eve Appeal

The Eve Appeal is the UK’s leading charity working on prevention of the five gynaecological cancers – womb, ovarian, cervical, vulval and vaginal. Our aim is to prevent gynaecological cancers and save lives by raising awareness and funding ground-breaking research focused on risk prediction, earlier detection and developing screening for all of the five gynae cancers.

What's this role about?

This exciting position is responsible for delivering our fundraising programme to the public, with support from our Deputy Head of Fundraising.

You will focus on delivering key fundraising activities and an exceptional experience to a wide range of supporters, ensuring that you deepen relationships and maximise value. You will also coordinate and deliver the marketing of our public fundraising activity, alongside colleagues in communications and digital engagement.

The role works across three key areas:

• Individual giving (direct marketing, regular giving, in-memory)
• Sporting events & challenges (virtual challenges, running events, our annual bespoke trek)
• Community fundraising (campaigns, community groups, ad-hoc fundraisers)

We do not expect you to have experience across all three areas.

This role is also responsible for the line management of our Fundraising Assistant, who you will help to develop in their role and ensure all tasks are completed on time and to a high standard.

This is an exciting opportunity for someone looking to progress in their fundraising career, take on line management responsibility, or wanting to bring their experience and transferable skills from another sector.

Person specification

To fulfil this role, we believe you will need the following skills and experiences:

• Experience in at least one of individual giving, sporting & challenge events, or community fundraising, or transferable skills and/or experience.
• Effective communicator, able to engage and inspire others about The Eve Appeal's work.
• Strong copywriting skills with experience targeting various audiences, channels, and activities.
• Understanding of digital marketing.
• Excellent relationship building skills.
• Ability to analyse data, derive insights, and present findings to influence decision making.
• Commitment to equality, diversity and inclusion.
• Ability to confidently use database software. Experience of Raiser’s Edge NXT is an advantage.
• Highly organised with a strong attention to detail.
• Proficient in Microsoft Office.
• A demonstrable affinity, passion, and knowledge of women’s health and gynaecological cancers.

If you do not have all the above experience but believe you would be successful in the role, and/or believe there are other transferrable skills and experiences we haven’t considered, then we encourage you to apply and demonstrate this in your cover letter.

Deadline & interview dates

Applications close at midday Wednesday 31st July. We are looking to conduct interviews for this role on 5th & 6th August. 

• Would you like to lead the political and government engagement strategy for the largest membership body representing the NHS? This includes exploring new relationships across both central and local governments, as well as how we can deliver consultancy support to our members and partners?
• Do you have a high degree of political awareness, a deep interest in current affairs and strong networking skills?
• Can you demonstrate excellent project management skills, with the tenacity to drive forward projects from inception to completion?

We would love to hear from you if have:

• significant experience in public affairs, either in-house, for an agency, or having worked in government or Parliament
• strong experience of providing communications counsel to senior colleagues, including the ability to deliver this advice autonomously and at short notice
• the ability to consistently horizon scan, model best practice and learn from success and failure to drive continuous improvement
• experience in line management and developing team performance.

About the role

The Senior External Affairs Manager is responsible for overseeing the NHS Confederation’s strategy for how it engages with central government, parliamentarians, political parties and national stakeholders so that the organisation can effectively influence on behalf of its members.

This post will support the expansion of the organisation’s political and cross-Whitehall connections and its public affairs ambitions following the 2024 UK General Election. The NHS is a major priority for the new government and we will increasing our political engagement on behalf of our members – both nationally and regionally as we respond to the government’s devolution agenda. 

This is a rare and exciting opportunity to be influence changes that could be in place for a generation. As such, we are looking for someone with experience in steering Parliamentary discourse, and on engaging constructively with the Government.

About us

The NHS Confederation is committed to promoting a diverse and inclusive environment for our staff. A place where we can all be ourselves and succeed on merit. We offer a range of inclusive employment policies including family friendly policies and flexible working and we have range of channels to support staff from different backgrounds including our staff networks and a staff forum.

The NHS Confederation is committed to being a flexible employer. We understand the value and benefit to our employees being able to work flexibly to respond to changing circumstances and we want to ensure we do as much as possible to help support a work life balance and take care of employee health and wellbeing.

You will receive an excellent benefits package, including 30 days annual leave, pension scheme, flexible working, salary sacrifice schemes and travel season ticket loans. 

Sightsavers implements projects in over 30 countries in Africa and South Asia working to eliminate avoidable blindness and promote the rights of people with disabilities.

Title: Programme Manager – Inclusive Data

Location: UK

Contract: 9-month Fixed Term Contract (Maternity Cover)

Salary:  £49,195 to £57,876

About the role

The Global Partnership for Sustainable Development Data (GPSDD), hosted at the UN Foundation, is a dynamic international partnership of over 700 organisations. GPSDD connects stakeholders to address data gaps and harness opportunities for sustainable development.

In 2018, GPSDD , Sightsavers and partners, launched the Inclusive Data Charter (IDC)  to promote inclusive, disaggregated data for better understanding and addressing the needs of marginalised people. The IDC has grown significantly, with commitments from over 30 Champions.

Sightsavers, a co-founding champion of the IDC, prioritises inclusive data to support its health and inclusion strategies. The Programme Manager - Inclusive Data will work across GPSDD and Sightsavers, managing strategic programmes and partnerships to advance inclusive data initiatives.

Responsibilities

• Oversee IDC strategic planning and delivery, ensuring team collaboration with the IDC Technical Advisor and Advocacy Lead.
• Manage relationships with IDC champions, facilitating their engagement through regular calls and meetings.
• Foster partnerships between IDC champions, GPSDD partners, and other organisations to share experiences and strengthen inclusive data systems.
• Lead the IDC impact and learning pillar, capturing and sharing progress through data stories and knowledge products.
• Oversee budget development, monitoring, and reporting for IDC and Sightsavers, making resource allocation decisions.
• Collaborate with the IDC Advocacy Lead to identify advocacy opportunities and plan major IDC events.
• Support the Technical Advisor in providing resources and tools for Champions to develop and implement inclusive data action plans.
• Facilitate engagement of IDC co-facilitating partners, including GPSDD, Sightsavers, the UK’s Office for National Statistics and Foreign, Commonwealth & Development Office.
• Lead Sightsavers’ inclusive data portfolio globally, engaging with senior stakeholders.
• Line manage the Inclusive Data Project Manager and Inclusive Data Operations & Planning Coordinator, overseeing workplans and progress.
• Stay informed on trends in data disaggregation and inclusive data, including the SDGs and the goal to leave no one behind.

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

About you

The Programme Manager will provide programme leadership for the Inclusive Data Charter initiative, ensuring the development and delivery of agreed plans. You will coordinate the engagement of co-facilitating partners and ensure effective participation by Champions in Charter management. Additionally, you will advance reporting and learning mechanisms to track progress against Champion Action Plans.

The Programme Manager will oversee Sightsavers’ inclusive data programme at a global level, offering strategic leadership across the portfolio. Strengthening relationships with internal stakeholders and external strategic partners will be key to advancing organisational objectives and enhancing Sightsavers’ leadership in inclusive data.

Jobholder Requirements

Knowledge (education and related experience)

• Demonstrable experience in strategy, project management, advocacy and/or communications in international development or foreign policy
• Team leadership and staff management experience, preferably in a decentralised environment
• Proven ability to coordinate stakeholders across sectors and geography
• Ability to develop and maintain strong relationships with people from a wide variety of organisations, cultures, and with a wide variety of functional expertise
• Experience with the Sustainable Development Goals, international development or work with marginalised groups required

Skills (training and competencies)

• Exceptional project & programme management skills, as well as writing and communications
• Ability to work in a networked team and with partners around the world virtually and in-person
• Ability to organize and prioritise work and manage time effectively with little supervision
• Project management qualification or equivalent experience desirable
• Strong planning, coordination and organisational skills, ability to handle multiple tasks efficiently and meet deadlines
• Budget development, management and reporting
• Monitoring, evaluation and learning experience desirable 
• An understanding of and commitment to inclusion and equality of opportunity for people with disabilities

Next Steps

To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying.

Due to project deadlines, we are keen to fill this role as quickly as possible so applications will be considered as soon as they are received.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.

Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.

ROLE SUMMARY

ProVeg International is a growing network of currently eleven independent legal entities represented in twelve countries across four continents (Belgium, China, Czech Republic, Germany, Malaysia, Netherlands, Nigeria, Poland, South Africa, Spain, UK, and US). 

We are seeking an experienced and committed International Senior Legal Coordinator to oversee international legal aspects of ProVeg and coordinate our governance & legal structure, trademark portfolio, the international legal affairs and data protection topics. They will be a strategic thinker who can make the best decisions in line with our organisation’s vision, mission, and values. The goal is to guide ProVeg International as a whole towards compliance and efficiency, stability, growth and long-term success.

JOB DETAILS

Reports to: International Operations Team Lead

Department: International Operations

Location: Remote (ideally in the UK, NL, PL, CZ, or ES)

Hours: full-time (32-40h) 

Salary: Depending on experience and location: £27,000 - £35,000 gross per year for 1 FTE

RESPONSIBILITIES

Governance & Legal Structure Coordination

• Support our internationalisation efforts and the set-up / registration of new country entities 

• Conclude & maintain necessary agreements (collaboration agreements, service agreements, contracts, and data protection agreements) between ProVeg International Inc. (US) and new and existing ProVeg legal entities, and liaise with external lawyers for advice

Trademark Coordination

• Manage, oversee and expand the trademark portfolio of ProVeg International Inc. 

• Coordinate infringements actions with a trademark law firm 

• Support the development of a trademark strategy

• Liaise/ manage contact with a trademark law firm 

International Legal Affairs Coordination

• Check and arrange international and national contracts and agreements for ProVeg C.I.C (UK) and ProVeg International Inc. (US) and liaise with external lawyers for advice

• Ensure organisational compliance and assess legal risks. Advise the Senior Leadership Team on mitigation

• Support ProVeg countries (provide templates for contracts etc. or general advice where possible)

Data Protection Coordination

• Act as internal data protection expert (GDPR etc.) and work with colleagues (e.g. Communications, Fundraising, Operations) on compliance and data protection implementation

• Manage, update, maintain and ensure compliance with GDPR and other international Data Protection Regulations 

• Ensure and monitor compliance with Data Protection Regulation for ProVeg’s International Departments and support countries with compliance with national Data Protection laws 

• Raise awareness of data protection compliance among staff and support data protection training

• Liaise with internal Data Protection Coordinator (Germany) and external Data Protection Officer

QUALIFICATIONS

Required:

• Bachelor’s degree in law or a related field required; graduate degree preferred

• Broad legal knowledge, particularly regarding data protection, contracts, governance, business law, and related regulations. Knowledge around employment law, Trademark, and other areas strongly preferred.

• Proven experience with a minimum of two to three years of working in a legal support role, ideally in the non-profit sector

• Excellent organisational skills and attention to detail

• Collaborative attitude, solution-focused, and supportive of international colleagues (particularly Country Directors, Heads and International Senior Leadership and Operations team)

• IT skills, including Google Docs, with advanced proficiency in Google Sheets

• Self-starter personality with the ability to work independently and with limited supervision

• Excellent communication skills in English; additional language skills preferred

• Ability to thrive in a fast-paced, international, rapidly growing nonprofit work environment

• Dedication to ProVeg’s mission & vision required; adherence to a vegan lifestyle strongly preferred

 Preferred:

• Background and experience in the field of finance is an advantage. The candidate with the right skill set could be offered a full-time role that combines Legal and Finance

BENEFITS OF WORKING WITH US

• A strong organisational focus on personal development, with a designated training budget.

• Provision of a work laptop.

• Flexible, trust-based working arrangements and home-office arrangements.

• Career-development support.

• Mindfulness programme - free Headspace account

• We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.

• And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!

WHEN?

Application deadline: Open until filled

Start date: As soon as possible

FURTHER INFORMATION

Our Application Procedure

Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. Please submit your application in English using our online form, and tell us how you found this job ad. Thank you!

The upcoming steps include:

1. Online Cognitive Aptitude Test and a Personality Test.

2. A first online interview with the People & Culture team.

3. Online trial task.

4. A second interview with the hiring manager.

5. The final decision may require an additional interview, usually with Senior Management.

INTRODUCTION

St George’s Hospital Charity oversees over 220 Special Purpose Funds (SPFs) with a total value of over £4.5m. These funds hold donor-gifted and community-fundraised income, each with a specific purpose to support a particular ward, department, area of research or group of staff or patients. Every SPF has designated Fund Advisers, who are St George’s University Hospitals NHS Foundation Trust (the Trust) and/or St George’s University staff members with delegated authority to review and authorise expenditure approvals and applications for funding. There are over 500 Fund Advisers who need effective stewardship as significant stakeholders. 

ROLE PURPOSE

To manage the finance function of the charity and provide excellent finance support for the Senior Executive which will include:

• Maintaining a robust financial control framework and providing high quality timely financial management information to ensure effective decision making.
• Preparing annual financial statements and supporting an efficient external audit process.
• Supporting the annual budget setting and quarterly forecasting processes
• Leading on continuous finance process improvement and finance training for SGHC staff. MAIN

DUTIES & RESPONSIBILITIES

1. Staff management

1.1. Carry out all line management duties in line with organisational policy and procedure, including:

• Diversity and inclusion - encouraging an inclusive environment.
• Recruiting and inducting good quality staff
• Proactively addressing performance, conduct or other employee relations issues.
• Support and coach your direct report to ensure objectives and development goals are achieved.

2. Management of Income and Payments Processing Operations

2.1. Responsible for ensuring that all fundraising and investment income is accurately recorded in the finance system.

2.2. Ensure the reconciliation of all income data from the bank against Raiser’s Edge (CRM system) to ensure data is accurate and complete and then recorded in the finance system once reconciled.

2.3. Manage an efficient and effective Accounts Payable function, ensuring that the work performed by the Senior Finance Assistant is at the required standard.

2.4. Lead on all communications with internal stakeholders, including Trust finance and Special Purpose Fund Advisers, to resolve any issues arising and produce monitoring reports on a regular basis.

3. Transactional accounting and fund management

3.1. Ensure systems are in place to identify and correctly record restricted donations, so that these are properly monitored and utilised.

4. Financial Control Framework

4.1. In consultation with the Director of Finance & Operations, ensure that appropriate controls, processes and procedures are in place, regularly reviewed and assessed for operational effectiveness.

4.2. Review and update Finance Procedures and effectively communicate these to staff, arranging training where necessary, within the Finance Department and across the Charity.

4.3. Ensure effective maintenance of the balance sheet, including regular key control account reconciliations (bank and other).

4.4. Monitoring of balances with the Trust, ensuring these are promptly settled, with discrepancies investigated and resolved.

5. Management Reporting

5.1. Delivery of timely and accurate monthly management accounts for the Charity, including enhancing the production process and communication of timetables.

5.2. Co-ordinate the production of narrative reports to support review by the Director of Finance & Operations.

6. Financial reporting and audit

6.1. Lead the Finance team in the production of financial statements which are fully compliant with the Charity SORP to meet required audit and Board approval deadlines.

6.2. Lead the relationship with external auditors and all arrangements surrounding the annual audit fieldwork.

6.3. Preparing required audit documentation in accordance with agreed timetables. SGHC – Role Profile Page 2 of 2

7. Budgeting and Forecasting

7.1. Assist the Director of Finance & Operations in the production of annual budgets, working closely with budget holders within the Charity to ensure completed in accordance with agreed timescales.

7.2. Lead on the quarterly re-forecast process, producing relevant analyses to understand and monitor key changes.

8. Banking and Investments

8.1. Work alongside the Director of Finance & Operations to maintain a strong relationship with the Charity’s banking and investment managers and take the lead on the day to day administration of the banking arrangements.

8.2. Ensure that bank mandates are up to date.

9. Systems and Data

9.1. Finance system

• Liaise with Application’s Supplier and Trust Systems support team in the maintenance and development of the finance system, ensuring essential maintenance are carried out as necessary to prevent cyber fraud and maintain data integrity.
• Provide support to the Finance team for the accounting functionality within the finance accounting application and its integrated systems.

9.2. System maintenance and training

• Support the Director of Finance and Operations with managing user access, permissions and privileges on the finance system, ensuring that any changes to staff are reflected immediately.
• Ensure all new staff are trained on the Finance System and that current staff receive updates as necessary. Any other duties commensurate with the post as requested by the Director of Finance & Operations