Administrator Jobs in Aylesbury
Reports to: COO
Location: Remote, with monthly co-working or team days in London and additional stakeholder meetings/ events as required. (Travel not funded for the regular monthly days.)
Salary: £31,000 + 11% employer pension contribution and other benefits, including generous holiday, retailer discounts and personal development budgets.
Hours: Full time (37.5 hours a week) or 0.8 (30 hours a week) We are delighted to consider requests for flexible working patterns.
Contract: Permanent
ABOUT NOW TEACH
Our long-term vision is a world where children benefit because talented people, who’ve already had successful careers, become teachers, and bring their skills and experiences to the schools that need them most. We support Now Teachers, training providers, schools and the wider education system to realise the full potential of career-changers in education.
Career-changers bring new experiences into the classroom, but they often need support to complete their training and stay in teaching. We offer Now Teachers one-to-one support, alongside a comprehensive structured programme helping them change career successfully. This support continues after they’ve completed their training, and the Now Teach Network is there to help make the most of their experience and skills as career-changers.
Our support helps Now Teachers stay in teaching: 75% of Now Teachers are still in teaching 2 years after qualifying, compared to much lower percentages nationally. Nearly 90% of our cohort are satisfied or very satisfied with the support they get from Now Teach.
We are looking for driven and committed people to help us meet new goals, increase our Network and create more impact in schools.
ABOUT THE ROLE
Role overview
As Operations Executive, you will collaborate closely with the COO to enhance our operational efficiency and ensure seamless cross-organisational progress. In this key position, you will be responsible for monitoring and advancing our objectives, fostering collaboration, and optimizing processes to achieve our strategic goals, as well as providing first line HR and operations support to the whole of Now Teach.
This role will involve working across several projects/services at a time, and the priorities of the role will adapt and develop over time depending on the needs and priorities of the organisation and where the support is needed most. If you are super organised, love coordination, communication and you have a keen eye for detail, this could be the job for you.
In this role you will……
Organisational effectiveness
- Working with the COO, create tools and processes to track progress against organisational objectives, as well as designing and running the annual organisational objective setting process, in close consultation with the COO and other key staff members.
- Proactively identify and mitigate cross-departmental risks to ensure timely and effective mitigation.
- Identify and propose suggestions for improvement to cross organisational systems, processes and ways of working.
- Own the policy update log and process, engaging the team and bringing in subject matter experts as required.
- Promote a culture of continuous improvement and agile ways of working, including defining our approach to project management.
- Provide reporting and analysis as required by the COO and CEO.
- Ensure all key organisational dates and meetings are booked and clearly communicated with backwards planning of critical milestones.
People coordination and support
- Lead the onboarding, offboarding, training, and development of all Now Teach staff members, continuously enhancing these processes to align with organisational values.
- Develop our people processes and policies in a way which is aligned to our values and enhances the experience of all staff members.
- Act as a point of contact on general HR/People and operational queries for the Now Teach team and administer relevant people files and our employee database (SafeHR).
- Support in the recruitment of diverse and effective staff, ensuring an effective recruitment process is in place for hiring managers to follow.
- Manage and analyse our quarterly staff survey, making suggestions for how we can improve the staff experience.
- Ensure there is an up-to-date record of all contracts and agreements with contractors and freelancers.
- Provide support to the payroll process as necessary.
General support and administration
- Own the scheduling and planning of Team and collaboration days, securing and booking meeting rooms and locations and cohering an internal team to plan an engaging employee experience.
- Coordinate IT support services with our outsourced provider, ensuring the smooth day to day running of the organisation
- Maintain the Now Teach equipment register.
- Deliver induction training on the basics of our IT and technology set up
- Support with the running of our CRM, liaising across departments regarding any system development or change requests
- Any other general support commensurate with the role.
PERSON SPECFICIATION
Who you are (qualities/values)
- Passionate about ensuring that Now Teachers, schools, partners and the wider education system can realise the full potential of career changers in education.
- A strong relationship builder with people at all levels, and someone who gets a kick out of helping and supporting others.
- A systematic and structured thinker with strong analytical abilities.
- Proactive and innovative in identifying approaches and opportunities for improvement, particularly regarding technology.
- Tenacious, highly organised self-starter who enjoys variety.
- Effective at working cross-organizationally to achieve results.
- You are happy to get into the detail and not daunted by a challenge – no task is too big or small.
What you’ll need to succeed in this role (experience/qualifications etc)
- Experience in a cross-functional role within a small organization, with a proven ability to drive initiatives and achieve results in a dynamic environment.
- Experience of managing projects in any setting – this doesn’t need to be a formal project management qualification but we are looking for someone who is able to get things done, and who can bring others with them.
- An eye for future trends, particularly in how technology and AI are likely to transform organisational effectiveness over the next 5 years.
- Experience analysing and presenting complex information simply.
- Great attention to detail and the ability to join the dots and make connections between different areas of the organisation.
- Excellent verbal and written communication and relationship management skills.
- Experience using a variety of tech systems and CRMs.
- Desirable but not essential – knowledge of UK employment law (or a desire to learn).
Application Process
To apply, please complete our online application form where you will be asked to upload a short covering statement (no more than 1 side of A4) and CV (no more than 2 sides of A4) by 9am 10th February 2025.
Your statement should include why you are attracted to the role and how you match the person specification particularly regarding your experience.
If you need any additional support or require reasonable adjustments to the application process, please get in touch.
Diversity, Equity & Inclusion
Now Teach strives to be a workplace that is diverse, equitable and inclusive where we can ALL be ourselves. We encourage applications from people of all backgrounds, ethnicities, ages, gender identities, stages of life and those with hidden or visible disabilities.
We are committed to providing reasonable adjustments throughout our recruitment process and we’ll endeavour to be as accommodating as possible. If you would like to discuss specific requirements, please get in touch.
All applicants must have an existing Right to Work in the UK.
Safe Recruitment Procedure
Now Teach are committed to safeguarding and promoting the welfare of children and young people. To meet this responsibility, we follow a rigorous selection process, and all successful candidates will be subject to a basic Disclosure and Barring Service check.
The client requests no contact from agencies or media sales.
Thank you!
We’re looking to recruit a Marketing Campaigns Officer with experience in running marketing campaigns to proactively contribute to the development and delivery of our membership campaigns and communications and engagement activity.
This is an exciting new role within the organisation and will play a key part in helping CharityComms to grow and engage our network of more than 12,000 charity communicators.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Veterans’ Foundation, established in 2016, is one of the country’s fastest-growing military charities, with a passion and purpose for improving the lives of those within the armed forces community, by raising funds which are then awarded to organisations that have a real impact on veterans, those currently serving in the armed forces and their families.
To support the organisation on their exciting growth journey, we are seeking a dynamic, creative and innovative individual to step into the role of Chief Executive. You will work closely with a range of stakeholders to build the profile of the organisation, identify and attract new income generating opportunities, and expand our footprint and contributions.
Overview of the Chief Executive Role
Key Responsibilities:
- Working with the Trustees to set, develop and deliver on the strategic priorities of the organisation, focused on increasing their impact and reach.
- Being responsible for overseeing the operational activities of the Veterans Foundation.
- Taking on an ambassadorial role, being the key spokesperson for the organisation, and managing relationships with key external and internal stakeholders such as veterans, donors, Government agencies, and their contractors Bee Ethical.
- Encouraging income generation activity, by cultivating and stewarding relationships with donors, and identifying innovative opportunities to increase funding.
- Overall responsibility for designing, implementing, and evaluating programmes, and services, to ensure they meet the needs of members.
- Providing leadership to the senior management team, encouraging a positive workforce culture, and a high-performing team.
The Ideal Candidate:
- Proven strategic leadership skills, either within the public or private sector.
- Experience of operational management, including budgetary responsibilities, commercial contract management, and the ability to influence, network, and raise the profile of an organisation.
- An empathetic individual, with an understanding of the challenges that veterans may face including wellbeing, mental health, homelessness, and addiction, and a passion for the purpose of Veterans Foundation.
- Previous exposure to fundraising operations, including diversifying income generation streams, developing relationships with potential donors, and raising the profile of the organisation.
Closing date for applications: Thursday 6th March 2025
Thank you!
About the opportunity:
The Tutor Communications Officer will work closely with the Communications and Media Manager to support all aspects of stakeholder communications and engagement at Action Tutoring. The role will require you to develop engaging and motivational content when communicating with our volunteer tutor network, schools and other stakeholders.
The Tutor Communications Officer will develop their data management and analytical skills, when evaluating the impact of communications and maintaining subscriber data. They will also develop detailed knowledge of our e-communications software (Campaign Monitor) to create precise and engaging email campaigns with accurate segmentation of recipients.
Comprehensive induction and training will be provided. Action Tutoring is committed to providing development opportunities for its staff and, as a growing charity, there are plenty of opportunities to take on new areas of responsibility.
Key responsibilities of the role:
- Work with Communications and Engagement teams to create impactful communications that recruit new tutors, re-engage lapsed volunteers, and convert former tutors into long-term charity supporters.
- Maintain and analyse data across our e-communications platforms (ValueText, Campaign Monitor) and our volunteer database (Salesforce) to optimize audience targeting and engagement, while ensuring GDPR compliance and data cleanliness.
- Respond to tutors’ enquiries and feedback complaints as part of managing the communications’ team inbox, whilst supporting the wider team to do the same.
- Work with the Communications and Media Manager and other communications officer to produce interesting and relevant pupil and tutor case studies throughout the year. Collaborate with our Programme Team and your MarComms colleagues to source appropriate case studies from our partner schools and volunteer network.
Key information:
Reports to: Communications and Media Manager
Salary: £25,235 per annum plus London Weighting of £2,271 per annum (if applicable)
Contract and hours: Permanent, full-time. We offer flexible hours with 9.30-4 as core hours. A
full working week is 37.5 hours.
Closing date: Sunday 16th February 2025
Interviews: Tuesday 25th February 2025
Start date: As soon as possible
Place of work: This role is remote, with occasional travel to London. The candidate can be based anywhere in the UK. Our London office address is: x+why Fivefields, 8-10 Grosvenor Gardens, London, SW1W 0DH
Application process:
Please submit a completed application form via our website.
In the form you will be asked to reflect on the statements below:
1. Please provide examples of when you have shown evidence of being a creative and effective communicator, able to adapt to different audiences and platforms to achieve an outcome.
2. Please provide examples of when you have shown the ability to 'spin different plates' simultaneously while working to high standards.
3. What experience do you have with data management and analysis? Please provide specific examples of how you've used data to improve communication strategies
Applications that fail to meet these criteria will automatically be discounted. We want you to have every opportunity to shine and to show us your talents—please let us know if there is anything we can do to make sure the assessment process works for you.
Please note, we do not accept CVs and cover letters. We only accept applications with the application form.
Registered Charity
51 - 100
Award-winning national education charity working towards a world in which no child’s life chances are limited by their socio-economic background.
Thank you!
Freshwater Habitats Trust is the UK’s leading charity for all freshwaters. We are an evidence-based, conservation charity that works to protect UK and European freshwater wildlife through practical and innovative nature conservation projects.
Data and evidence are vital in prioritising our work across the organisation and building the Freshwater Network. They are also vital when influencing external audiences to achieve our mission to reverse the decline in freshwater biodiversity.
This is a new role in the organisation and reflects an urgent requirement to collate, organise and manage a large volume of research, survey and other data collected by Freshwater Habitats Trust over the last four decades, the potential of which is not currently being fully realised.
It is critical that through the development of an organisational data strategy we can:
· Provide evidence of our research and advocacy.
· Showcase Freshwater Habitats Trust’s expertise.
· Facilitate effective teamwork within and between project and organisational teams.
· Enable efficient project delivery and public / partner engagement.
· Guide the strategic delivery of conservation projects through Important Freshwater Area analysis mapping and reporting.
The role will work closely with the strategic Research and Data Sub-Group of the Senior Management Team who are responsible for driving this work forwards.
This position requires a creative, dynamic and enthusiastic person who works well as part of a team whilst being self-motivated and ambitious.
Closing Date: 7th February 2025
Interview Dates: 28th February 2025
Registered Charity
11 - 20
Freshwater is our passion. Together, we can make a difference for wildlife.
The client requests no contact from agencies or media sales.