Administrator And Finance Officer Jobs
In this multi-faceted essential role, you will be the first point of contact for our supporters and provide high-quality customer service and support, from handling enquiries through to resolution, processing income donations, sending out donation thank you letters and supporter materials, all in a professional manner.
It is an exciting time to join King’s College Hospital Charity and the Fundraising and Communications Team to support our innovative and ambitious fundraising targets. We recently had our biggest ever team at the 2024 London Landmarks Half Marathon, with 96 runners representing Team King’s and over £85,000 raised for our hospitals. The Great Hospital Hike, our flagship fundraising event, also raised over £160,000 for our hospitals, with our supporters walking the 18-mile route from King’s College Hospital in Denmark Hill to the Princess Royal University Hospital in Bromley.
The Supporter Services Assistant is often the first point of contact at the charity for supporters - handling enquiries, processing income, sending out donation thank you letters and supporter materials and mass postal mailings, where required. You will combine excellent supporter care and customer service with administrative efficiency and attention to detail to ensure that the supporter experience is smooth and positive from start to finish. You'll be skilled at listening and responding to queries appropriately, both over the telephone, via email and letter.
You will use the Access Charity Customer Relationship Management (CRM) database to make sure all supporter information is recorded consistently, kept up to date and maintained in accordance with database management procedures. You will work closely with the Database Manager and Senior Fundraising Operations Officer to highlight opportunities for improvements to processes and procedures.
Key Responsibilities:
- To give supporters a positive, consistent experience in all their interactions with the Charity, especially in response to enquiries, income handling and donor thanking.
- To ensure that income is recorded accurately and promptly on the CRM database to enable the Finance team to reconcile and correctly allocate income, and the Fundraising team to have financial oversight of their fundraising activities.
- To ensure that supporter records on the CRM database are kept up to date, adding enquiry responses, donation correspondence and amending records where requested by either the supporter, members of the Fundraising & Communications team or wider charity colleagues.
We are a friendly team, committed to a diverse and inclusive culture and welcome applications from individuals of all backgrounds and identities. We offer a collaborative working environment with bespoke learning opportunities, 25 days holiday plus the bank holidays, and various employee benefits to help you balance your work and life.
Please review the job pack for full details on the role. We want to hear from if you are interested in helping us make a difference in our communities, possess the skills and experience outlined in the job pack and our values resonate with you.
The client requests no contact from agencies or media sales.
Finance Systems Officer
The Vacancy
As part of the wider Connexional Team, the finance team seek to continually review and provide budget holders with management and analytical reports that help them to understand the financial consequences of their strategies and decisions. We use a number of finance applications to process and analyse financial data and produce reports that help our stakeholders make informed decisions. The Methodist Church has embarked on a transformational journey, and with a strong focus on technology-driven solutions, we are committed to enhancing efficiency, productivity, and colleague satisfaction.
We are currently seeking a talented Systems Support Officer to join our dynamic team, working with IT, Finance and also non-finance colleagues.
As a Systems Support Officer, you will work with and support our Finance Systems Analyst, the finance team and other colleagues within the Connexional team in administering our finance systems, developing financial reports, troubleshooting and supporting colleagues in finding systems solutions. You will work collaboratively to analyse data, provide training to users and make suggestions that will improve operational efficiency.
You will work with both internal and external stakeholders to ensure the provision of accurate and timely reports and be able to analyse the data produced in a meaningful way.
There will also be the opportunity to work on new projects and initiatives to support information and user experience across the Connexional Team.
If you are a highly motivated and organised Finance System professional with a passion for delivering exceptional results, we want to hear from you!
About You
- Proven ability in a similar role, preferably supporting and working with multiple finance applications in a medium to large organisations.
- Experience in administering and maintaining financial systems and financial reporting platforms.
- Strong analytical and problem-solving skills.
- Understanding of and experience with Microsoft Power Platform (Power Query/Power BI).
- Able to manage multiple projects and priorities.
- Excellent communication skills, with the ability to interact effectively with both technical and non-technical stakeholders.
- Have passion to continuous professional development in finance systems applications.
Our Culture, Values and Benefits
Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.
We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Wellbeing Adviser service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.
The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities.
Closing Date: 28 July 2024
Interview Date: 5 August 2024
The calling of the Methodist Church is to respond to the gospel of God's love in Christ and to live out its discipleship in worship and mission.
Growing Hope Senior Finance Officer
Location: Hybrid working (2-3 days office based in King’s Cross Mon, Thurs and possibly Fri)
Hours: 37.5 (full time)
Salary: £34,200 - £37,200PA (including London weighting, specialist officer role).
Growing Hope is a charity providing free therapy for children and young people with additional needs in partnership with local churches across the UK. We aim to grow hope for children, hope for families and hope in Jesus. Growing Hope was founded in December 2017 and has a vision to see 20 clinics set up across the UK by 2030. We have three clinics, King’s Cross, Brockley and High Wycombe, and we are currently setting up our fourth and fifth clinics in Gateshead and Redbridge. We worked with over 500 children, young people, parents, carers and siblings in 2023. As a national charity Growing Hope has trained over 1,000 professionals & parents. We are continuing to expand, with the set-up of further local clinics on the horizon.
We are seeking an experienced and enthusiastic finance professional with great attention to detail, strong analytical skills and an ability to work in a fast pace environment. The role will report to the Director of Operations and will involve running book keeping, reporting and banking functions as well as overseeing payroll. This role supports the national Growing Hope charity and each of the local charities’ (clinics) accounting for around £1 million collectively each year. You will be joining a small and dedicated national team of eleven.
Job Purpose
Growing Hope requires an experienced finance professional (with part qualifications) who will be responsible for the delivery of internal financial management systems and controls, and for maintaining accurate financial management records, including managing the process of producing annual accounts. This role covers both the national charity and the local Growing Hope charities which are growing across the UK. The national charity raises around £600,000 per year and the local charities around £50,000-£100,000. The Senior Finance Officer will support the charities with day to day book keeping, raising invoices, paying expenses, scheduling payroll payments and running management reports and accounts. This job role also involves advising on budgets for fundraising project proposals and working closely with the supporter engagement team. This individual will be able to communicate effectively with all the relevant parties including the national Growing Hope team, the local Clinic Managers, and local finance trustees who have overall governance of each charity’s finances.
Main Duties and Responsibilities
Duties and responsibilities will be discussed and developed as the charity continues to grow.
Book keeping & Finance processes
- Processing of accounts using Quickbooks for each Growing Hope charity in a timely manner (currently 6 small charities)
- Paying expenses and invoices as and when these are approved.
- Liaising with payroll provider and scheduling salary payments for all staff each month.
- Invoicing local Growing Hope charities each month for book keeping, payroll and quickbooks.
- Running gift aid claims and supporting volunteers to run this across the Growing Hope charities.
- Liaising with local clinics and churches to agree payment schedules and giving for each financial year.
- Participate actively in prayer and worship times as part of the team. This includes praying, coaching and supporting Clinic Managers to understand their budgets and financial processes.
Fundraising
- Contributing to the fundraising strategy and development of budgets for fundraising projects.
- Contributing to the wider teams fundraising efforts through networking, and involvement in fundraising and community events.
Reporting
- Updating monthly forecast vs. budget spreadsheets for each local charity and the national charity.
- Leading monthly budget reporting meetings for Senior Leadership Team and Chair of Trustees, using analytical skills to highlight patterns or potential risks or problems arising.
- Create annual reports in partnership with the Clinic Managers and Finance trustee for each local charity and ensure these are independently examined by recruiting and liaising with volunteer accountants.
Payroll
- Liaising with the payroll provider to run payroll for all staff across the Growing Hope charities each month.
- Setting up and running pension payments each month.
- Paying NI payments each month.
General administration
- Set up bank accounts and signatories for local Growing Hope charities, support the local trustees with ensuring all financial processes are set up and working (e.g. bank account, Stripe, Quickbooks, payroll, pensions, HMRC)
- Sending letters and emails as required.
- Maintain data protection and confidentiality in line with Growing Hope’s information governance policy.
- Ensure adherence to Safeguarding and wider Growing Hope policies.
Person Specification
The ideal candidate will have a genuine interest in working in the charity sector, an interest in additional needs and inclusion are highly desirable.
ESSENTIAL
- Occupational Requirement - This role has an Occupational Requirement to be a Christian, as permitted under Schedule 9, Part 1, of the Equality Act 2010.
- ATT certifications (or equivalent)
- At least three years experience as a finance professional
- Commitment to Growing Hope’s vision
- IT skills – experience of MS Office, particularly Word and Excel
- Excellent communication and interpersonal skills
- Excellent attention to detail
- Ability to work both independently and as part of a team, as the task requires
- Excellent knowledge of financial management and budgets
- Strong ability to manage multiple priorities and tasks in a fast paced environment
DESIRABLE
- Excellent knowledge of QuickBooks
- Accounting qualification
- Experience, interest in or commitment to a career in additional needs and inclusion
- Interest in or experience of working inthe charity/NGO sector
Championing accessibility and providing free therapy for children and young people with additional needs, in partnership with local churches
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The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Reporting to the Head of Finance you will be integral to the smooth and efficient running of our charity and trading company through the oversight of effective administrative systems and processes. You will be the initial point of contact for a range of external enquiries to the organisation, to oversee the effective running of administrative systems and processes and to execute the day-to-day financial tasks of the organisation.
You will work closely with our small team and support their endeavours by providing accurate information, provide practical support, be the driver of the flow of information through the team and ensure our financial procedures are followed.
To support the delivery of our Antarctic operations by providing logistical, practical, and administrative support. As a key part of both the Operations and Heritage teams, you will help us plan and deliver a successful, safe, and sustainable seasonal Antarctic operation at Port Lockroy and field seasons across all of our sites in Antarctica. You will also work to support the strategic growth of the Conservation Programme by contributing to UK-based planning.
This role supports the whole of our small team offering a broad variety of involvement for the individual. We're looking for somebody that is very organised, efficient and capable of simultaneously managing multiple priorities across different departments. They will have strong administrative and numeracy skills, excellent communication and a flexible, hands-on attitude to any task. Most importantly, we need an excellent team player with a positive, enthusiastic approach.
The client requests no contact from agencies or media sales.
Your new company
You will be working for a large faith-based organisation based in Central London. Although it is a religious charity, individuals from all backgrounds and faiths are welcome.This is a permanent position that is Hybrid with 2/3 days in the office per week. Working hours are flexible and core hours are between 10-4.
Your new role
- Support the Payroll Manager in providing an accurate and timely payroll service.
- Input data into the Payroll Systems to ensure that details of staff, ministers and pensioners, including tax codes, entitlements, NI and other deductions are correctly set up.
- Calculate final payments as notified by HR and send P45s by the contractual pay date following the employee's last day of service.
- Ensure all statutory and voluntary reductions are made correctly.
- Prepare and post payroll summaries to the nominal ledger and reconcile control accounts.
- Update and submit RTI submissions to HMRC and upload tax code changes, ensuring all data is correct.
- Produce monthly debit statements, deal with staff queries and provide payroll information to HR, HMRC and other government departments.
- Prepare bank reconciliations for all bank and deposit accounts.
- Carry ou the annual payroll year-end routine, ensuring that the records reconcile with net pay, PAYE and other departments on annual returns.
What you'll need to succeed - CIPD qualified or equivalent / Qualified by experience.
- English and Maths GCSEs at grade 5 or above (or equivalent qualifications).
- Processing payroll: starters, leavers, changes, sick pay, maternity, deductions, shared parental leave, auto enrolment.
- Great communication (both written and verbally) with different stakeholders.
- Ability to effectively deal with processes for starters, leavers, pensions auto enrolment and payroll year-end reconciliations.
- Good understanding of the principles of accounting, including double entry bookkeeping.
- Strong understanding of tax, NI and pensions administration.
- Familiar with using IRIS Cascade HR, Star, PSE (Northgate).
- Highly numerate, with good attention to detail.
What you'll get in return
- 25 days of annual leave, plus bank holidays and an extra 3 days at Christmas and New Year. This increases with length of service.
- Flexible hours and hybrid working.
- Excellent pension scheme. Employer contribution up to 16%.
- Season ticket loan.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you feel motivated to help victims of stalking?
Do you want to shape the future of our response to stalking and personal safety?
Do you have resilience and flexibility, to meet the demands this role brings, and enjoy working in a sharing and learning environment?
If yes, then read on.
ABOUT SUZY LAMPLUGH TRUST:
This post represents an opportunity for the right candidate to join the UK’s founding personal safety charity and leading authority on stalking.
The Suzy Lamplugh Trust was born out of the tragic story of Suzy Lamplugh, a 25-year-old estate agent who went missing whilst at work in 1986, was never found, and was eventually declared deceased in 1993. The Trust was set up in Suzy’s name and continues to be a pioneer in reducing the risk and prevalence of abuse, aggression and violence - with a specific focus on stalking and harassment – through education, campaigning and support.
You will be working for a growing charity that delivers high value impact to those we train, those we educate, those we support and to the general public through our campaigning and policy work. Our Stalking Helpline offers support and advice to thousands of victims of stalking every year, while our bespoke advocacy teams work closely with partners and stakeholders across the Violence Against Women and Girls’ (VAWG) sector, the criminal justice system, and both statutory and non-statutory services to ensure our clients can live a live free from abuse and fear.
We are an organisation that has:
- been responsible for training over one million lone and frontline workers across all sectors in personal safety;
- campaigned heavily and played a pivotal role in driving changes in the law to better protect people across the UK; and
- supported over 75,000 victims and survivors of stalking since the inception of our National Stalking Helpline and stalking advocacy service.
ABOUT THE ROLE:
This role is about making a difference, supporting the most vulnerable, standing up against what is wrong, driving systemic change, and holding decision makers to account. We work hard so our beneficiaries sleep better at night, so families can reunite at the end of the working day, and so that victims of harassment and stalking are given the chance to regain control of their situations.
- As Director of Finance, HR and Governance, you will lead, continually improve and be held accountable for the Trust’s financial performance.
- You will have overall responsibility for HR and core areas of organisational support including IT, GDPR, and office administration.
- You will be a pivotal member of the Executive Team, providing strategic leadership in developing and managing Finance, HR and Governance.
- You will contribute to the implementation and delivery of the Trust’s strategy to secure long-term financial health and growth, enabling us to achieve our vision and mission.
Please read the attached Job Description and Person Specification for full details.
As an Equal Opportunities employer, the Trust strives to maintain a diverse and inclusive culture representative of the communities we seek to support.
WHAT WE OFFER IN RETURN:
In return for our staff’s commitment and dedication, we offer a range of benefits, including:
- Hybrid working (minimum 40% in the office)
- Flexitime Policy
- 28 days annual leave (which increases after 3 and 5 years to a maximum of 33 days pro rata) + public holiday
- Special leave for life events, such as 1 day off for moving house and a paid day off for your birthday
- Pension scheme with 5% employer contribution
- Health & Wellbeing App with access to advice, counselling, support and a wide range of discounts
- Occupational Sick Pay (which increases after 3 years)
- Cycle to Work scheme (cycle racks on site)
- Interest-free travel loan for annual season ticket
- Regular all-staff off-site meetings and events
DISCLAIMER: Applications without a covering letter will not be considered.
All applicants must have the legal right to work in the UK.
To reduce the risk and prevalence of abuse, aggression and violence - with a specific focus on stalking and harassment
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
This is a great opportunity for a finance person to make a positive impact during a period of growth. The ideal candidate will be a part- or fully qualified accountant or qualified by experience, highly organised, have strong people skills, is a team player with an ability to look at the macro and micro pictures simultaneously. SANE is a great place to work alongside passionate staff and volunteers who are keen to make a difference to those affected by mental health.
An interest in mental health is desirable but not necessary.
You will:
Manage all finance systems and processes including payroll, pensions, and insurance.
Work with and provide support to the Board of Trustees, CEO and the Senior Management Team as well as support the needs of the office across the organisation.
Duties:
- Financial Records Maintenance:
- Responsible for the update of the chart of accounts and reporting tools to maximise reporting functionality.
- Ensure accurate maintenance of financial records on SAGE for the charity.
- Support the Senior Management Team and wider managers in the production of budgets.
- Provide timely financial information to managers for effective budget management.
- Ensure monthly management accounts accurately track restricted and unrestricted income, expenditure, and reserves.
- Monthly Reporting and Budgeting:
- Produce monthly management accounts and reconciliations - (including the Balance Sheet and Cash Statement).
- Prepare quarterly forecasts and annual budgets (including cash flow).
- Assist in the formulation and implementation of financial policies, procedures and controls.
- Financial administration, banking and payments:
- Manage payroll administration, pension postings, and HMRC payments.
- Process monthly payment runs.
- Monitor and review aged debtors and creditors with the relevant colleagues.
- Work with the fundraising team to oversee Gift Aid claims.
- Manage VAT input and reporting if required.
- Maintain and manage schedules for depreciation, prepayments, accruals & deferred income – posting monthly and quarterly journals as required.
- Administer the Fixed Assets register.
- Year-End Reporting:
- Responsible for year-end reporting and processes.
- Manage the internal examination/audit process.
- Ensure timely preparation and submission of statutory accounts to the Independent Auditor, Companies House, and Charity Commission.
- Governance and strategic finance:
- Produce quarterly reports for the Board and other financial statements in liaison with the Chair, Treasurer and CEO.
- Support the team to create accurate budgets for new funding applications.
- Support the team to accurately cost our services and products for sale ensuring we build in appropriate margins to support growth.
- Work with the Board and Senior Management Team to build financial resilience, diverse income streams and savvy approaches to grow our income and impact.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Rights & Security International (RSI) is seeking a part-time Finance and Grant Management Officer to maintain our internal financial controls, assist with budgeting, and oversee our expenditures, especially by continually tracking our grant spending.
The successful candidate will bring a strong knowledge of financial management, and will be comfortable creating budgets and forecasts. Ideally, they will be familiar with charity funding, especially restricted grants.
**The successful candidate must have a right to work in the UK and plan to be based here.**
Person specification:
RSI is looking for a finance and grants management professional who has:
- An appropriate qualification or degree in a field such as finance or accounting.
- Experience managing the financial aspects of large and small grants.
- An ability to produce clear, persuasive and detailed reports in English.
- Experience with budgeting, managing accounts, tracking expenditures and preparing financial forecasts.
- Strong interpersonal skills a commitment to diversity, equity and inclusion in the workplace.
- A strong commitment to RSI’s mission of upholding human rights and ending discrimination.
Responsibilities:
- Manage the expenditure of restricted and unrestricted grant funds; carry out grant monitoring and reporting.
- Supporting grant applications, for example by identifying needs and developing budgets.
- Assist with budgets and financial forecasts.
- Periodically review and update RSI’s internal financial controls.
- Assist with monthly management accounts and annual audits.
- Review staff requests for reimbursement.
- Assist the Executive Director and Development Officer in liaising with current and potential funders, as needed.
Application Details: If you are interested in this position, please upload your CV and answer the screening questions on Charity Job.
RSI strives to be diverse, equitable and inclusive. We treat all staff and interns like team members and encourage everyone to bring their full selves to work. We welcome applications from candidates from groups that have historically been underrepresented in the human rights, legal or policy fields, and/or who are from communities that have been directly impacted by the issues we address in our work. We also welcome applications from people who are re-entering the workforce after time away. All applications are considered on an equal-opportunity basis.
We offer flexible working hours.
About Us
Rights & Security International (RSI) stops human rights abuses committed in the name of national security. We challenge religious, racial and gender bias in national security policies and programmes, promote justice and transparency and ensure that voices of communities facing discrimination are heard.
By submitting your application, you consent to our processing and retention of your personal data to the extent, and for the time period, necessary to consider the application. We will keep your application on file for no more than six months.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Working within the Engagement & Communications team, you will contribute to the success of fundraising at Cruelty Free International and its affiliated group of companies’. Using your knowledge and expertise, you will work to increase our individual giving income by being responsible for in-house fulfilment and response handling for our direct mail appeals.
This is an exciting new role, contributing to the development and implementation of our new income generation strategy. Reporting to the Fundraising Manager, this role will work closely with colleagues across the organisation including those in PR, marketing, data, and finance to deliver engaging communications to our offline audience.
Working alongside the Fundraising Manager you will use your excellent copywriting and creative skills to develop fundraising appeals for the organisation that inspire our donors to contribute financially to our organisation.
Working closely with our data and administration teams you will maintain effective response handling, ensuring donations are processed in line with best practice guidelines, donors are thanked promptly and supporter records on our CRM are maintained and updated.
Between mass mailings you will work closely with the wider engagement and communications team to deliver outward-bound communications tasks, such as ongoing targeted telephone fundraising campaigns, calling potential and existing supporters to acquire new donors and reactivate lapsed donors. Using your excellent communication skills to increase engagement, income and drive long-term relationships.
You will have excellent time management skills and be an enthusiastic self-starter with a hands-on approach, capable of working independently or as part of a multi-disciplined team. Your fundraising knowledge and experience will help advance animal protection on the international stage.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Hours per week: 3.5 per week (14 hours per month)
Salary: £2,500 per annum (£25,000 pro-rata)
Annual Leave: 28 days per annum (pro-rata), excluding bank holidays
Location: Hybrid working (Barnet / homeworking)
We are seeking a detail-oriented Finance Assistant to support our finance department. The Finance Assistant will maintain financial records, process transactions, prepare reports, and assist with budgeting and forecasting. This role is vital to ensuring the smooth operation of the charity's financial processes.
About CB Plus
CB Plus (CommUNITY Barnet) is an award-winning independent community infrastructure and development organisation. We work with residents, local communities, and VCFS organisations to identify and provide solutions to tackling structural and social inequalities through collaborative partnerships to improve the life outcomes for all.
Please see the job description for further information about the role.
Interviews will be held via Zoom
Please send your CV, with a covering letter explaining how you meet the requirements of the person specification.
Please note, we will not be able to accept applications without a cover letter.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The National Institute of Economic and Social Research is Britain’s oldest, and one of its most prestigious independent research institutes. We specialise in applied social and economic research, combining high academic standards with relevance to policy making. Our reputation for quality and independence, outstanding networks and unrivalled location at the heart of Westminster makes us the ideal base to build a national profile for academic or policy research that makes real impact.
We are seeking a Finance Manager to join the Finance and Administration team. The purpose of the role is to formulate and implement NIESR’s financial and accounting practices, to support its business objectives and to ensure compliance with statutory and regulatory requirements. The ideal candidate will be enthusiastic about improving organisational procedures, and able to work across the organisation to promote good financial practices. This role involves the line management of a Finance Officer, so a commitment to supporting and developing staff is vital.
To apply for this role, please send full CV and a covering letter of no more than 1500 words setting out your suitability for and interest in this post. Your covering letter should address the essential requirements outlined in the person specification: please number each point and address these one at a time to ensure that we are able to fully consider how your experience, skills and abilities meet the needs of the post
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Artswork Professional Development team contributes significantly to Artswork’s income generation and successful reputation. We provide in person, online and asynchronous training for organisations and individuals working within the creative industries and beyond. Recent clients have included Southbank, Shakespeare’s Globe and Bristol Beacon. We are now seeking a Customer Relations & Finance Lead to join our learning team which works on one of the three key strands of the organisation.
You will need to be highly organised, detail orientated with a background in financial administration and have experience of working within a customer focussed environment.
As a dynamic team focussed on growth, we are looking for someone who will also bring ideas and contribute to the overall direction and strategy of Artswork Professional Development.
The client requests no contact from agencies or media sales.
Modern Art Oxford’s Finance Assistant provides essential day-to-day support to the Deputy Director in the administration of the organisation's finances.
Finance Assistant
Salary: £26,000 Per Annum (Pro Rata £20,800)
Tenure: Permanent
Hours: 4 days per week
Location: Oxford, OX1 1BP
The Finance Assistant works with the Deputy Director to provide comprehensive financial support to the organisation. Working closely with all members of the team, the Finance Assistant is responsible for maintaining financial records and systems, communicating effectively at all levels and demonstrating excellent attention to detail and the highest professional standards.
Principal Responsibilities
To provide administrative support to the Deputy Director and Senior Finance Officer in the financial, accounting for Modern Art Oxford.
Specific Duties (Accounting)
- Process purchase ledger invoices
- Process Purchase ledger payments on Xero
- Ensuring procedures are adhered to, and suppliers are paid promptly
- Respond to budget-holder and supplier queries.
- Process the shop and Cafe weekly sales to Xero and reconciling cash receipts
- Reconciling monthly business credit card bills, ensuring expenditure is correctly allocated.
- Monitor the finance and payroll email boxes and respond in a timely manner
- Empty, count (with witness) and bank donation boxes at least monthly.
- Fulfill any other duties reasonably requested by the Deputy Director.
- Assist with data entry onto excel spreadsheets as required
- Monitor petty cash and ensure floats for the cafe and shop are topped up weekly
Person Specification
- Recognised accounting qualification or working towards one (AAT)
- Experience of using Xero or similar accounting software
- Strong excel spreadsheet skills
- Excellent numeracy and literacy skills, with attention to detail
- Good understanding of financial controls within an organisation
- The utmost discretion and sensitivity when dealing with confidential information.
Benefits
- 25 days annual leave plus eight public bank holidays.
- Employees are entitled to up to a 25% discount in Modern Art Oxford Shop and Café.
- Employee Assistance Programme through Gemelli.
- Cycle and Home & Tech schemes available via BHN extras.
- An auto-enrolment pension scheme is in place with Legal & General. Under pension auto enrolment legislation, the employee will pay 5% (before tax relief) and the employer will pay 3% of qualifying earnings to the Legal and General plan.
Applications must be received by 9:00am, Monday 19th August 2024.
Initial Interviews planned for the week commencing 29th August 2024
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
Notes
Modern Art Oxford is one of the UK’s most exciting and influential contemporary art organisations, renowned for its bold and ambitious artistic programme that promotes diversity and internationalism and celebrates contemporary art as a progressive agent of social change.
Modern Art Oxford welcomes more than 100,000 visitors each year with 10,000 attendances in creative learning and participation activities. The organisation’s digital content reaches 450,000 through Modern Art Oxford’s digital channels annually. Through a wide range of high-quality content creation and programming, Modern Art Oxford aims to make contemporary art accessible and engaging to the widest audience and to promote creativity in all of its visual forms. Over the last 50 years Modern Art Oxford has brought some of the world’s most important artists to the city, and the UK, and has developed an international reputation for pioneering emerging and under-represented artists.
Modern Art Oxford is a registered charity and relies on core funding from Arts Council England and Oxford City Council, and the generous support of individuals, trusts and foundations, sponsors, and friends.
They are committed to creating equality of opportunity for all and they value diversity in their team. As part of their Anti-racism Action Plan, they welcome applications from people from the global majority who are under-represented in their sector.
No agencies please.
I am excited to be working with an amazing charity in search of a Finance Assistant for around two months. This is a part-time (2-3 days a week), London based role for two months. As Finance Assistant your role will be to assist the team with grants payments, invoicing and reconciliations.
Main duties:
• Processing grant payments via online banking in line with authorisation limits.
• Inputting and updating all incoming and outgoing transactions on QuickBooks.
• Saving payment confirmations on the server and on Quickbooks.
• Electronic filing of accounts and finance invoices, receipts, credits.
• Weekly and monthly bank reconciliations.
• Administrative support for audit.
• Administration of company credit cards.
• Ad hoc administration duties to support charity and CEO.
Experience Required
• MS Excel, Outlook and QuickBooks.
If you have the above skills and experience and are immediately available, please apply online today, I would love to have a conversation with you!
As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Following its successful relaunch, the Air Cadet Charity is seeking a highly motivated and experienced Finance Manager capable of running the financial processes of this young and vibrant charity in order to help it achieve its aims of supporting and developing the young people of Great Britain and Northern Ireland. The Air Cadet Charity, until now, has had to rely on donations with a limited range of activities but Trustees have decided to expand our activities, diversify our income generation and build a capable, respectful and highly successful staff team. Although the Charity had been around in a different guise for many years this is our first year with employed staff and so the successful applicant will need to be capable of starting from scratch, designing secure controls and being fastidious in their record keeping.
The role will focus on all aspects of financial management from book-keeping to preparing end of year accounts and everything in between as well as liaising with the auditors. Our policy is to spend all that we earn and to dip into our capital if required. Annual expenditure and income is around £900,000 each year and our aim is to increase this to around £1,500,000 by 2029. The successful applicant will have tried and tested book-keeping and financial control and management skills gained through qualification and or proven experience.
The role will work directly to the Charity Director, will suit someone who is able to work as the sole financial management expert – although there may be scope to increase our resources as our ambition grows – and not be afraid of hard work and added responsibility. It will be primarily working from home with regular contact with the Charity Director and the Trustees responsible for finance.
Specific knowledge of charitable finance controls, policies and procedures would be advantageous as would qualifications in book-keeping, accountancy or other related area. We’re looking for a proactive team player, able to work on their own initiative.
Key Focus areas
- Expert knowledge of charity finance management including the Statement of Recommended Practice.
- Establishing sound financial controls for this new charity.
- Preparation of quarterly management accounts.
- Establishing both policy and procedure enabling the Charity to achieve its purpose in a responsible and proactive manner without delay.
- Strong understanding of financial management principles but most importantly doing the right thing at all times.
- Excellent interpersonal skills.
- Strategic thinker with exceptional written and verbal communication abilities.
Salary £35-£40k pro rata, working from home mostly, with occasional travel required, 26 days leave (excluding bank holidays).
The client requests no contact from agencies or media sales.