Administrative Jobs

Post Title: Hartlepool Programme Coordinator

Responsible to: Strategic Partnership Manager

Salary: £24,960 per annum

Holiday entitlement/Pension: Holiday entitlement will be 33 days per annum (inclusive of Bank Holidays), Employee Assistance Programme and access to an employee perk-based platform. The Tutor Trust also provides a contributory Government-backed NEST pensions scheme, which is offered to our employees after the qualifying period.

 *Please note this is a fixed-term role until 31st August 2025, with the potential of transition into a permanent position based on performance and organisational needs*

 About Tutor Trust

We’re a proudly Northern charity that believes in equity in education. We do our bit to achieve that by partnering with schools and education providers, to enable their young people to work alongside inspiring and motivating tutors – an opportunity they may not otherwise have. 

We know that our high-quality tuition helps improve young people’s academic attainment, wellbeing, and self-confidence, and supports their personal aspirations. 

Over the past four years, we’ve had an opportunity to reach more young people than we have before through government funding of the National Tutoring Programme. This is now wrapping up and we’re at a pivotal moment, ready to engage new school partners, donors, peers in the sector and the new Labour government.

 Our values

What we stand for and practise in everything we do at Tutor Trust:

We believe in fairness

We are passionate about making a difference

We are inclusive and supportive

We are quality-focused

We are ambitious

We learn

 Benefits of working at Tutor Trust 

· Hybrid work model (2 days visiting schools) 

• Competitive leave - 33 days per annum (inclusive of Bank Holidays, pro rata) 

• Flexible working including Time Off In Lieu (TOIL) 

• Health and Wellbeing (Employee Assistance Programme, 24-hour GP service, mental health support and benefits platform, Perkbox) 

• Enhanced Family and Sick Leave (after a qualifying period). 

• Recognition and Culture (Thanks & Recognition, Highlights, team events) 

• Learning and Development (knowledge sharing, staff-led groups

Job Purpose

The Hartlepool Programme Coordinator post is an exciting role with Tutor Trust.

You will assist the Partnership Operations team by liaising with local schools and organising tuition within the Hartlepool area. This will include attending meetings both face to face and online, coordinating tuition sessions and arranging tutor cover etc. You will also support the tutor recruitment and training process in Hartlepool and help to ensure that it runs smoothly. You will also maintain and improve systems for the benefit of all our tutors, including ongoing tutor support. 

If you have solid relevant experience, have the best interests of young people at heart plus a desire to work with an innovative charity, then this could be the role for you.

Main Functions

· Assist with setting up and managing tuition assignments across multiple schools across Hartlepool

· To assist in the recruitment process for new tutors, including short listing and interviewing

· Attending face to face and Teams introductory and review meetings between tutors and teachers

· Assist in developing closer relations between tutors and opportunities for networking and working together

· Assist in the recruitment, development and delivery of training for tutors

· Take part in general induction presentations and other events to promote the Tutor Trust both internally and externally

· Help with preparation for Tutor Trust events aimed at a range of stakeholders

· Participate in project work

· Assist other staff to complete a variety of administrative tasks that enable the Tutor Trust to operate effectively and efficiently

· Any other duties commensurate with the grade and nature of the post

Person Specification

 Good candidates for this role will be high achievers, with excellent IT and English skills, diplomatic and inter-personal skills, and plenty of initiative.

Skills

· Educated to degree level or can demonstrate experience of administrative skills in a previous role (either paid or voluntary)

· Excellent communication skills with ability to establish a rapport and communicate effectively with stakeholders at all levels and from all sectors

· The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard

· Be a team player but also able to work independently when required to do so

· Excellent organisational skills

· The ability to manage office systems and contact databases and to use them effectively

· Be able to write fluently, to think clearly and to grasp new concepts quickly.

· To be fully IT literate, particularly to be competent with Microsoft Excel and Access

Attributes

· Demonstrate a commitment to the goals and drivers behind the Tutor Trust

· Enthusiasm and ability to contribute to the successful development of the Tutor Trust

· Have excellent communication and interpersonal skills

· A willingness to work unsociable hours when required

· Willingness to undergo DBS clearance and be committed to Safeguarding children

· Be a team player

· Have strong organisational skills with a commitment to accuracy and attention to detail

· Be able to prioritise and manage tasks

· Experience of tuition/working in schools/working with young people is desirable but not essential

· Knowledge of the geography, and educational and political context of Hartlepool is desirable, but not essential

 APPLICATION INFORMATION

The job is a fixed-term role from 2nd December 2024 – 31st August 2025 with the potential to transition into a permanent position based on performance and organisational needs. The position will be home-based, however there will be significant travel across Hartlepool. This is a full-time position (36.25 hours across five days a week).

Closing date for applications: Friday 8th November 2024

Interviews to be held: Wednesday 13th and Thursday 14th November

Salary: £24,960 per annum & Contributory Pension

Start date: Monday 2nd December 2024

Candidates are required to complete an application form and supply a cover letter outlining how they meet the requirements of the role. You must also complete the attached Equal Opportunities Monitoring Form.

To apply, please email all documents to our admin email address found on the attached Job Description

The Tutor Trust is an Equal Opportunities Employer.

All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

For further information please visit our website

All positions at The Tutor Trust are subject to satisfactory references and enhanced DBS check.

The Tutor Trust is committed to safeguarding and promoting the wellbeing of all children and expects our staff and volunteers to share this commitment.

We are a local charity to Broxbourne and East Herts. We support local voluntary organisations and empower local community groups. We also deliver a variety of funded initiatives that support health and wellbeing and employment and skills. We operate across four themes: Engaging Residents, Supporting Health and Wellbeing, Helping Groups, and Employment and Skills.

We are looking for an experienced, highly organised detail-oriented individual to assist our Finance Operations Manager in a part-time role. This position will be responsible for assisting with sales ledger, purchase ledger, journal entries, assisting with accounts preparation and ensuring payments are made. We are looking for a trustworthy person to join our small team to enable the charity to deliver fantastic outcomes for our beneficiaries

Skills and Qualities

Essential:

• Working with QuickBooks or similar software
• Working independently and within a team of paid staff and volunteers
• Working with online banking systems
• Excellent numeracy and organisational skills paying close attention to detail
• Excellent IT skills, including MS Office package especially Excel
• Ability to work to tight deadlines and under pressure
• Ability to deal professionally, tactfully and confidently with people at all levels, both internal and external audiences
• Good communicator and interpersonal skills
• A keen interest in people, the local community and their needs
• An understanding of equal opportunities and a commitment to all sections of the community

Desirable:

• AAT (Association of Accounting Technician) qualification
• Setting up finance software
• Working within the charitable sector
• Using HR Systems
• Knowledge of charity finance

For more information and to apply for this post, please visit our website for the full job pack which includes an Application Form.

Please submit a completed Application Form by Monday, 25th November 2024 at 12pm.

This post will be employed by Community Alliance Broxbourne and East Herts.

The role:

A position has become available for a part time Executive Assistant to join our friendly team based in Southampton. The main purpose of the role is to support the CEO and manage the day-to-day operation of our office in Southampton.This is an interesting position with occasional travel in the UK.  The successful applicant will need to have excellent communications and interpersonal skills as well as sound organisational and administrative skills, including IT literacy and the ability to prioritise tasks, as necessary.   If you are experienced, then this is a perfect opportunity to join a fantastic company that is passionate about seafarers’ welfare. MNWB are prepared to consider hybrid working.

Competitive salary + benefits + contributory group personal pension scheme. 

MNWB is an equal opportunities employer so we want you to have every opportunity to demonstrate your skills, ability and potential. Please let us know if you require any assistance or adjustment so that we can help with making the application process work for you. 

You will be required to provide proof of your eligibility to work in the UK

To apply, please submit your CV and supporting statement outlining your interest in the post and how you meet the points in the person specification. The closing date for applications is Sunday 17 November at 10pm.

Purposeful Ventures aims to create a fairer society where all young people thrive. We are the UK’s leading charity for researching, incubating, launching and scaling initiatives and funds that tackle issues across education and society, from cradle to career, creating wide-spread system change and providing young people opportunities in education and beyond.

The HR and Team Coordinator will help ensure that Purposeful Ventures runs smoothly and efficiently.

You’ll work most closely with the Head of People, helping her to keep all of our HR administration in good shape and making sure that current and prospective staff are informed of and supported through HR matters across the employee lifecycle. You will also work closely with the COO and wider operations team to support the overall smooth running of Purposeful Ventures, from making sure we have a pleasant and productive physical office space to helping to maintain our digital files and CRM, to minuting meetings and supporting with finance administration.

This role would suit someone keen to develop their functional expertise in HR and gain exposure to the breadth of operational functions. 

The HR and Team Coordinator will be organised and will have fantastic attention to detail, a strong can-do attitude and a willingness to proactively contribute to the team in multiple different ways. You’ll enjoy working flexibly and collaboratively and forming strong relationships within Purposeful Ventures and beyond.

Responsibilities and duties

Provide effective and efficient HR administration throughout the employee lifecycle for both Purposeful Ventures and its incubated ventures and funds, including: 

• being the first point of contact for the HR mailbox;
• managing employee onboarding and offboarding processes;
• coordinating all HR admin processes; 
• upkeep of the HR Information System, CharlieHR; and
• administration of all recruitment procedures from job application to appointment, using Team Tailor. 

Contribute to the efficiency and effectiveness of the Purposeful Ventures Team, by providing team coordination and administrative support, including: 

• being the first point of contact for general enquiries; 
• managing the team calendar; 
• supporting the external IT services contractor;
• providing research and administrative support to the COO;
• ensuring the efficient management of CRM information, team and project documents and templates; and
• minuting incubated ventures’ project board meetings as needed.

Ensure that the Purposeful Ventures team has a pleasant and productive working environment by:

• supporting the operations team to make the Purposeful Ventures office a pleasant, productive, inspiring environment for staff and contractors to work and collaborate;
• keeping the Purposeful Ventures office well stocked with agreed supplies;
• managing the day-to-day coordination of the office and office visitors; and
• monitoring office IT equipment, ensuring items are working well and repaired swiftly and that staff have access to the facilities they need.

Contribute to the smooth running of our finance processes, providing support to finance staff including mailbox monitoring and expenses submissions. 
 

Key requirements

This role will suit someone who enjoys administration and making things work well for staff and clients, and delivering efficient customer service both internally and externally.

We are particularly interested in candidates with prior experience of HR administration. 

The successful candidate will have:

• A commitment to and interest in Purposeful Ventures’ mission
• Experience in HR administration and office coordination
• Experience of handling and managing confidential data
• Excellent administration skills, detail orientated and systematic with the ability to multi-task and prioritise work to meet deadlines
• Excellent communication skills, both written and verbal, with the ability to adapt communication styles to the situation and audience
• Excellent numeracy skills
• Demonstrable commitment to and experience of implementing and improving systems and processes
• Experience using a CRM
• Experience working in a fast-paced working environment and/or a growing organisation

Dementia Carers Count have an exciting hybrid opportuinity to deliver timely and efficient fundraising and administrative support, at home with one day in the London office, as we work to ensure that no dementia carer ever feels isolated, invisible or alone. 

Job Title:   Fundraising & Admin Officer

Reports to:  Public Fundraising Manager 

Contract:   Permanent contract 

Hours:    35 hours/week

Salary:   £30,000 pa

Location:   Hybrid, one day a week in the London office.

Job purpose  

To deliver timely and efficient fundraising and administrative support, as we work to ensure that no dementia carer ever feels isolated, invisible or alone. 

Key responsibilities   

• Be the first point of contact for supporters, campaigners and others, managing enquiries via post, online and over the phone to ensure everyone has a quality experience.

• Manage processes for fundraising donations.

• Work with teams across the organisation and with carers to produce creative and engaging thank you and stewardship materials.

• Support the fundraising team with prospect research to help identify potential new supporters.

• Draft funder reports, small trust funding applications and fundraising communications.

• Support the administration and delivery of fundraising activities and initiatives.

• Keep up to date with sector developments and best practice in fundraising.

• Support the marketing & communications manager to deliver effective internal communications.

• Support the services team to deal with carer enquiries and casework, administer online groups, and produce reports.

• Support the organisation with general administrative duties as required.

ABOUT THE ROLE

Data analysis plays a key part in supporting City Harvest growth and success. We are investing in our technology and data and are now in the process of consolidating several business applications onto the Dynamics 365 platform and standardising Power BI as a reporting tool.

We are recruiting for a Data & Impact Analyst to join the Finance and Data team. This is a new role to our charity which will act as an interface to other departments, to provide meaningful data and insights into the impactful work that we do.

ABOUT YOU

You will be a trained and technically skilled data analyst, experienced with Power BI as a reporting tool and familiar with Dynamics 365 as a CRM platform. This role requires confidence in working across different areas including data management and reporting, systems administration and maintenance. You will be able to effectively demonstrate and present your findings into meaningful data insights, actions and conclusions.

Microsoft Dynamics 365 will be rolled out in the first few months of 2025, and you will be involved in its roll-out and implementation.

You will have problem-solving skills with a positive, innovative and proactive "can-do" attitude, which will allow you to develop and shape this new role to make it your own.  You will have commitment to the mission, vision and values of City Harvest, as well as a commitment to equality, diversity and inclusion.

KEY RESPONSIBILITIES

Database Maintenance and Development

• Database development, administration and maintenance, using Microsoft Dynamics 365.

• Support improving and developing data quality processes, carry out regular audits to identify and correct gaps and issues.

• Provide 1st level assistance and hands-on support to users and departments on how to access and use the system e.g. creating guidance documents/videos.

Database Analytics, Reporting and Impact

• Develop comprehensive impact reporting and KPI frameworks using Power BI and Excel, tracking the effectiveness of our charitable activity.

• Support Fundraising, Food, Community Impact and other departments by creating reports that provide meaningful insights from data, contributing to informed decision-making and strategy formulation. Supporting the Senior Leadership Team with actionable insights to drive improvements.

• Communicate effectively the results of the analysis and follow up on requests with teams and stakeholders from across different areas of the charity. Adapt communication to the different type of stakeholders.

Supporting launch and roll-out of Microsoft Dynamics, while using existing legacy systems

• Support the build, launch, and roll-out of Microsoft Dynamics across the organisation during the first half of 2025.

• Use the existing legacy database systems to perform financial analysis and produce reports to support other departments with their data needs.

IT, data management and security

  •    Working with the IT support provider to help with IT infrastructure and systems.

  •       Ensure all activities are compliant with legal and regulatory standards including GDPR and data protection        procedures.       

  •        Oversee information security

DESIRED SKILLS & EXPERIENCE

Knowledge & Qualifications

• GCSE (or equivalent) in English and Maths

• Relevant degree / qualification

• Knowledge and/or experience of impact evaluation

• Accounting and finance knowledge (desirable)

Skills & Abilities

• Highly Proficient in IT software/digital technologies such as Microsoft 365, Microsoft Office, databases, AI, data analysis software (e.g. Power BI etc.)

• Excellent data reporting and analytics skills

• Ability to identify trends and patterns in data sets

• Ability to present and prepare presentations using PowerPoint

• Effective time management, planning and prioritization skills

• Ability to perform financial analysis tasks

• Excellent numeracy skills and attention to detail

Experience

• Experience of maintaining CRM systems and databases

• 2 years’ experience in managing and administrating Microsoft Dynamics 365

• Strong experience and expertise in developing reporting using Power BI and Excel

• Experience in troubleshooting and delivering training on technical systems

• Experience of large data sets and proactively identifying data issues and areas for development

• Experience of using analytics to monitor and improve performance

• Experience of reporting for internal or external stakeholders

Soft Skills

• Proactive and resourceful with plenty of initiative

• Innovative with a solution focused approach

• Flexible approach and a hands-on attitude

• Excellent interpersonal and communication skills and the ability to build healthy work relationships across departments.

General

• Commitment to the mission, vision and values of the charity

• Commitment to equality, diversity and inclusion

• Demonstrate our core values of Charitable, Compassionate, Community-focused, Aspiring, Trustworthy

SUPPORT STATEMENT

Applications should include an answer to the following question (c. 100-150 words):

Explain 2-3 reasons why you have applied for this job at City Harvest?

Closing date: 04/11/2024

Are you looking for a role within an organisation where the work you do makes a real difference to people's lives? Are you looking to develop your fundraising experience with a sector-leading team? If the answer is yes then our Special Events Manager role could be for you.

• Job title: Special Events Manager / Events Fundraiser
• Type of contract: We're recruiting for two Special Event Managers, x 1 Permanent position and x 1 secondment position until July 2025
• Salary: £28,337 - £31,485 plus inner London weighting £3,366
• Location: Hybrid and is a combination of home based with at least one day a week in the London office

Every childhood is worth fighting for. This is our belief. We all share it. And it drives our Fundraising team to get out there and bring in the funds we need to protect children and prevent abuse. Join us as a Special Events Manager, and get more people involved in change that means everything.

The job role will focus on working with committees of high-level volunteers to raise money through a series of exciting fundraising events throughout the year. You will be an all-round fundraiser, working closely with volunteers to develop and secure new support from individuals, companies and one-off initiatives. You will have experience of project managing profitable events with flawless execution from large scale dinners to small intimate receptions. You will have excellent experience of managing budgets and delivering good return on investment for the activities you will manage. You will need to be creative and innovative in order to grow profit, both through improving existing events and through seeking out new opportunities. 

Person Specification - we're looking for someone with experience and knowledge in the following:

• Experience and knowledge of event management, specifically with a track record of successfully delivering large scale events
• Excellent ability to establish, develop and maintain relationships with a wide variety of stakeholders
• Confidence to deal with people at the very highest level, managing high profile volunteers with diplomacy and discretion, this will include preparing presentations to individuals and companies, sponsorship proposals, correspondence and briefings
• Strong organisational and project management skills with the ability to organise and plan own work with conflicting deadlines
• Well-developed experience of working with other teams to maximise positive results for the organisation
• Excellent ability to successfully influence and negotiate with others
• Excellent communication skills to present information in a clear, persuasive, and inspiring way for a range of audiences
• Strong understanding of budget management
• The ability to analyse and meet financial targets
• You will also need excellent attention to detail, organisational, administrative and IT skills.
• Experience of success in a customer focussed environment, such as fundraising, sales or marketing
• Track record of demonstrating initiative and creativity to achieve desired outcomes

This is a real opportunity to make a difference to children's lives, but we also like to reward people by offering a great working environment, being part of a friendly and supportive team, and offering stimulating and challenging work, with plenty of development opportunities.  We offer a variety of rewards and benefits including generous annual leave, employee benefits and assistance programme, pension and life assurance schemes. 

Join us at this exciting time and you'll become part of an expanding team that cares about the work they do and the people they work with. You'll discover opportunities to grow, along with challenges and a shared purpose that'll bring the best out in you. And you'll get to find your own way to make a difference that means more, and that impacts millions of young lives. We want to ensure roles are accessible and inclusive of everyone, which is why the NSPCC offers a high degree of flexibility around ways of working.

Westway Trust is looking to appoint a dynamic and proactive Finance Officer who will maintain the sales purchase and cash ledgers (banks and petty cash) of the Westway Trust finance system, working within a friendly, busy finance department.

You will be a motivated individual with a minimum of two years’ experience working in a busy accounts department, with good organisational and administrative skills.  You will also have a high standard of numeracy and will be proficient in using MS Office packages, especially Excel.

Key responsibilities of the role include but are not limited to:

• Receive and record suppliers’ invoices, reconcile suppliers’ statements to the purchase ledger and be the first point of contact with suppliers.
• Setup new Suppliers and Debtors.
• Keep creditor listings up-to-date.
• Sales ledger Credit control and keeping debtors list up to date.
• Raise fortnightly electronic and manual payments to suppliers, including to government institutions such as HMRC. 
• Reconcile credit card statements.
• Posting of all bank and investment statements.
• Reconciliation of supplier’s statement and advising of any accruals and prepayments.
• Process staff expenses.
• Maintain invoice filing and archiving.
• Post transactions to the ledgers.
• Raise sundry invoices and collecting payment.
• Maintain electronic banking data and posting income to accounting software.
• Preparing banking for rent and non-rent receipts.
• Advising budget holders on the processes of invoice, purchase order and authorisation on Focal Point.
• Support Senior Finance Officer with month-end postings, reconciliations, year- end schedules and annual budget as required.

Experience, knowledge and skills:

• A minimum of two years’ experience in a busy accounts department.
• A high standard of numeracy.
• Experience of accurate data input or maintaining a computerised accounts system.
• Highly computer literate, with practical experience of using MS Office packages, especially MS Excel. Confident to prepare MS Excel based templates and tools to support the annual budget round and quarterly forecasting.
• Ability to follow agreed financial procedures including credit control, raising invoices, maintenance of nominal ledger, bank reconciliations and electronic banking.
• Good organisational and administrative skills, can demonstrate ability to prioritise work under pressure.

Desirable 

• Knowledge of computerised accounting packages, preferably Access Dimensions and Focal Point 
• Studying towards AAT qualification. 

Benefits of working with us:

• Great location in the heart of Portobello, North Kensington
• Investor in People (IiP) employer
• Generous holiday entitlement of 25 days per year + statutory bank holidays
• Free gym membership at health club one minute walk from the office
• Pension scheme
• Life Assurance
• Sick pay scheme
• Season ticket / bicycle loan
• Free eye test voucher

Data Officer

Contract type: Permanent
Location: Stokenchurch
Hours: 37.5 hrs per week
Salary: £25,032 - £28,371 per annum

About us

Thames Valley Air Ambulance is one of the UK’s leading air ambulance charities. We continuously push the boundaries of medical intervention, helicopter aviation and on-scene patient care to deliver a unique emergency service to patients, where and when it is most needed.

Our charity is a place where people care for each other, provide support, and encourage everyone to be their best. As an innovative charity, we are continually developing our organisation and pushing the boundaries of patient care to deliver a unique emergency service. All our staff live our values: We care no matter what, we go above and beyond, and We do the right thing for our patients, their families, our supporters and community.

The Role

As a member of the Fundraising Team, the Database Officer will work within our Data Team to assist in the management and development of the fundraising database, championing it as an asset within the organisation and to promote data-driven decision making.  They will use their broad range of technical skills to uphold the highest standards of data integrity whilst constantly looking to improve processes and deliver actionable insights. These insights will enable the fundraising teams to implement audience focused fundraising campaigns that deliver long-term sustainable income, as well as mutually beneficial relationships with our supporters.    

We have achieved significant growth over the last five years, largely through individual giving, legacies, major gifts, and some in memoriam giving. We are keen to make a step change in our voluntary income. This is an exciting time of growth and opportunity at TVAA and we are looking for an enthusiastic person to join our team. This role is essential in ensuring that we have sufficient resources to provide our vital service now and into the future. 

If this sounds like you, and you have the relevant skills and experience then we would love to hear from you.
For a copy of the full job description please visit our website.

Closing Date: 29 November 2024

This post may close early due to high numbers of applications, so you are advised to apply promptly

You may have experience in the following: Data Administrator, Database Officer, CRM Data Specialist, Data Integrity Officer, Supporter Database Administrator, Fundraising Data Coordinator, Charity Database Manager, Information Management Officer, Data Insights Analyst, Supporter Relations Data Officer, Fundraising Systems Officer, Donor Database Specialist, Data Analytics Assistant, Data Compliance Officer, Charity Data Officer, Nonprofit Data Analyst, CRM Administrator, etc.

REF-217 755

Based in our Bristol office (with flexible remote working options), you will lead a small, dynamic team responsible for providing governance and corporate support to our Chief Executive and Board of Trustees. You will drive the development of governance frameworks, ensuring compliance with regulatory standards, and help us capture and report on the real difference we make in people's lives. 

You’ll be instrumental in developing and maintaining a strong system of governance for Brandon Trust, working closely with the Executive Leadership Team and Board of Trustees to help us achieve our strategic goals. We’re passionate about the role governance plays in enabling us to make society a place where people of different abilities truly belong, and we’d love to reach candidates who share our commitment. 

Key deliverables for the Governance and Impact Manager: 

• Ensure compliance with corporate and charity governance standards, maintaining best practices across the organisation. 
• Oversee the timely filing of statutory registrations, reports, and submissions. 
• Manage risk effectively, aligning with Brandon’s policies and procedures. 
• Provide high-quality reporting and assurance, enabling the Executive Leadership Team (ELT) and Board of Trustees to perform effectively. 
• Foster collaboration and strong partnerships between central service teams to promote teamwork and cohesion. 
• Capture, evaluate, and report data to demonstrate Brandon’s impact in line with our strategic objectives. 
• Translate the organisation’s strategy into actionable plans, tracking progress to ensure alignment with goals. 
• Lead and deliver a corporate office function, supporting the CEO, Chair, and ELT through streamlined business management and administration systems. 

Why we think you'll love this role: 

• You’ll play a pivotal role in shaping the governance and impact function of a purpose-driven organisation. 
• It’s an opportunity to lead a central function that directly contributes to our mission of empowering people with different abilities. 
• This role could be the perfect springboard for your career, offering a clear pathway towards future opportunities such as Chief of Staff or Company Secretary as you grow and develop your leadership expertise. 
• You’ll collaborate with a forward-thinking, supportive team that values innovation and partnership. 
• You’ll have the autonomy to bring your ideas to life and drive meaningful change within the organisation. 
• Flexible working options that support a positive work-life balance. 
• A real focus on personal and professional growth, offering you a fulfilling and impactful career. 

What you’ll bring: 

We’re open-minded about the background you come from or your education route—what matters most to us are your skills, competencies, and passion for good governance. We know that a perfect candidate who ticks every box doesn’t exist, so if you’re excited by the role and can do most of the below – please get in touch. You could be exactly what we need! 

• A track record of leadership and management in a governance-focused role. 
• Experience working with regulatory frameworks and producing high-quality compliance evidence. 
• The ability to build strong relationships with internal and external stakeholders, fostering collaboration and partnership. 
• A passion for working with data to inform decision-making and drive performance improvements. 
• A solution-focused mindset, with excellent organisational and administrative skills. 
• Proven experience in managing and developing teams, fostering a collaborative and high-performance environment, and ensuring effective line management and professional development of team members. 

About Brandon Trust: 

At Brandon Trust, we believe in the power of support and compassion. We're a pioneering charity supporting individuals with learning disabilities and autism. Our mission is to enable these individuals to live life to the fullest, with independence, and confidence. As part of our team, you'll be making a direct impact on the lives of the people we support, ensuring they have the resources they need to thrive. 

Diversity is key to our success, and we work hard to ensure inclusivity. Let us know if you need any adjustments to the application or selection process, and we’ll be happy to help. 

Join us and be part of a team that truly makes a difference. 

Are you excited about seeing Christians in the UK and Ireland engage in world mission? Do you have a passion to equip and disciple others to serve God in short-term mission reaching out to East Asia?

As Lead Serve Asia Coordinator, you will be giving oversight to team developing and delivering high quality placements for Serve Asia, our short-term mission programme.

The Lead Serve Asia Coordinator will need experience of short-term cross-cultural mission, good administrative and interpersonal skills and a deep commitment to world mission and an ability to pass that passion on to others.

There is a Genuine Occupational Requirement for the job holder of this position to be a committed Christian. Applicants must be eligible to work in the UK.

Responsible to: Support Team Manager

Location: Based in Loughborough, England. The role requires travel to all locations where Baca Services are delivered.

Hours: 37.5 hrs per week (including evening and weekend hours on a rota)

Contract: Permanent

Salary: £24,150 - £27,760 per annum FTE

Overall Purpose

• To provide support and care to young people who are newly arrived in the country, providing the foundations for them to rebuild their strength, dignity and grow their hope for their futures.
• To partner with social workers and representatives from other agencies, for the benefit of the young people.

Duties & Responsibilities

• To be a key worker for a number of young people who are in the care of Baca, providing high quality holistic and therapeutic support for their transition to adulthood.
• To deliver young people services in line with Baca’s Theory of Change, to enable young people to achieve the following outcomes, ensuring it is of the highest quality:
• Improved Physical Wellbeing
• Improved Emotional Wellbeing
• Increased engagement with Education, Employment and Training
• Increased Social engagement
• Increased Personal Safety
• To work proactively and collaboratively to ensure all young people are safeguarded and taking the initiative in resolving any issues that may arise with young people.
• To be a role model to all young people in Baca’s care, providing care and compassion without discrimination of age, race, colour or behavioural issues.
• Support young people to understand expectations of them and the support on offer to them from Baca and other agencies.
• Support young people in developing essential life skills in line with the individual support plan to prepare them for independent living. Training young people in living skills such as washing, cleaning, cooking and safety food shopping and budgeting; proactively and intentionally in line with the Baca progress plan.
• Support young people in developing their skills and interests in education, vocation or hobbies. Ensure young people’s interests, hobbies and aspirations are identified by getting alongside young people and working with the team.
• Be an active part of a diverse environment of staff and young people from different cultures and backgrounds.
• Support young people to engage socially at Baca and in the wider community to build positive trusting relationships with others through one to one and group social times, engaging in clubs and activities.
• Take part in planning and attending day trips and Baca’s annual residential week.
• Develop excellent working partnerships with social workers, solicitors, teachers, volunteers and other partners to provide a holistic development package for each young person enabling them to become independent.
• Actively plan, prepare and participate in all meetings and events that are related to the support of the young people.
• Prepare young people for meetings and help them to understand what is being communicated.
• Transport young people, in line with our lone working policy, to events and meetings making sure they are on time using your own car in a safe and legal manner.
• Support young people to communicate and express their own wishes and voice regarding all aspects of their life and future.
• Develop and maintain excellent communication with all members of the team and all external partners and supporters.
• Keep good records and carry out all administrative work required as part of the role, such as month end reports and support plans, on time and in a consistent manner.

General

• Be adept in employing the correct procedures for dealing with any safeguarding incidences or concerns, in line with Baca’s Child, Vulnerable Adult Protection & Safeguarding Policy.
• Maintain strict confidentiality in relation to work undertaken and ensure all confidential material is stored according to Baca’s Confidentiality statement and Data Protection Policy.
• Adhere to all Baca’s policies and procedures.
• Be a role model, leading by example in practicing the Values of Baca.
• Play an active and supportive role within the organisation.
• Take ownership of all administrative aspects of the role.
• Treat all staff and young people fairly and without prejudice, in line with Baca’s Equality and Diversity policy.
• Ability to work flexible hours, including occasional evenings and weekends, in line with the needs of the team.

Personal specification

Baca is looking for a Support Worker who can join the support team and provide support, care and be a role model for young people who are newly arrived refugees and victims of trafficking aged 16 to 18. They will be motivated and passionate about the work that Baca does and the young people in our care.

The successful applicant will have the ability to ensure the support we give to the young people is of the highest quality and goes beyond the statutory standards set. They will be very approachable, reliable and a strong team worker. Someone who is supportive, approachable, responsible, reliable, personable and willing to be flexible. They will be a great people person who can develop key external relationships. They will also be a very organised and proactive individual. The successful applicant will need access to transport as the role requires visiting the young people in their homes and attending different appointments/meetings across the midlands. The successful applicant will subscribe to and work in line with Baca’s vision and values.

The role will require the successful candidate to complete an enhanced DBS check.

Knowledge and Understanding

• Alignment with Baca’s Value to achieve our vision, mission and strategic goals.
• Ability to respond to change at short notice.
• Able to work as part of a highly diverse group of people.
• Able to work in partnership productively with teams internally and external stakeholders.
• Knowledge of safeguarding practices.
• Able to be accountable, take responsibility and be willing to learn.
• Self-motivation and flexible attitude to work.
• Proactive individual who is willing to take initiative in getting involved in a range of activities.
• Ability to be patient, calm and tenacious in very challenging circumstances
• Have a genuine concern for and commitment to young asylum seekers/refugees, and unaccompanied young people in particular.
• Driving Licence that allows you to legally drive a car in the UK.
• Access to your own car

Please note we cannot provide sponsorship for this role. Further information about the role, competencies and experience can be found on our website.

Location: Either in one of our global offices (Bristol or London - UK, Madagascar, Belize, Indonesia, Timor-Leste, Kenya, Senegal), or home-based within countries where Blue Ventures has administrative capacity (Tanzania)

Closing date for applications: 15th November 2024 

Contract status: Global post, full-time

Start date: January 2025

Contract duration: Permanent

Remuneration: Salaries will be in line with local salary grades and dependent on experience: circa £54,100 - £68,000 gross per annum (UK); BZD 73,100 - 110,000 gross per annum (Belize); IDR 485,100,000 - 750,000,000 gross per annum (Indonesia); USD 27,800 - 39,000 gross per annum (Timor-Leste); KES 4,853,000 - 7,500,000 gross per annum (Kenya); XOF 20,300,000 - 31,000,000 gross per annum (Senegal); TZS 70,127,000 - 100,000,000 gross per annum (Tanzania); MGA 63,080,000 - 90,000,000 (net per annum; only applicable in Madagascar). 

We rebuild tropical fisheries with coastal communities

Blue Ventures is a marine conservation organization that puts people first. We support coastal fishers in remote and rural communities to rebuild fisheries, restore ocean life and build lasting pathways to prosperity. Our work began two decades ago in Madagascar’s remote coastal communities and is growing globally.

Across a dozen countries, we’re partnering with traditional fishers and community organizations to design, scale, strengthen and sustain fisheries management and conservation at the community level. We bring partners together in networks to advocate for reform, and share tools and best practices to support fishing communities across the globe. 

Summary job description

The Head of Design & Integration is responsible for leading a core team within Data Science. This role will oversee the design, development, and integration of data collection, visualisation, and interpretation tools, conduct integrated data analyses, and ensure the seamless operation of data access platforms. The team will also provide training and support to staff and partners on using these tools effectively. This position requires collaboration with the team that builds tools, as well as cross-functional teams, to ensure that data solutions meet organisational needs and are user-friendly.

The ideal candidate will combine technical expertise in data collection, analysis, and system integration with strong leadership and communication skills, ensuring that data-driven decision-making is enabled across the organisation. This role will report to the Director of Data Science.

To view the job responsibilities in more detail, please see the attached job description. 

Position type: Permanent. Full time, 37.5 hours per week. Flexible working will be considered. 

Responsible to: Head of HR (with matrix management by Volunteer Development Manager & L&D Manager)

Direct reports: None

Location: ShelterBox HQ, Truro, Cornwall

Role purpose:

The role of the People Assistant will be to provide administrative support to the People Team. You will contribute to the efficient running of the department and assist in the delivery of a supportive, employee-oriented organisational culture that emphasises quality, continuous improvement, and high performance.

This is a busy generalist HR role and will give you a broad experience to many different elements of HR practice including recruitment, onboarding and induction, metrics and analytics, EDI, safeguarding, wellbeing, volunteers and learning and development within the humanitarian sector.

Who are we looking for? 

We are seeking a motivated and enthusiastic individual who is looking to start or develop their HR career. You will be a people person, committed to delivering excellent customer service who is able to work and communicate well with different individuals and teams, both internal and external to ShelterBox.

As the first point of contact for the HR Team the ability to manage different tasks and priorities simultaneously and have excellent attention to detail will be key.

This role will help generate and collate monthly and quarterly people metrics so excellent IT skills (particularly Microsoft Office and database reporting) are essential. As a member of the HR Team, you will be handling a wide range of data, including sensitive and personal information, as such you will work with discretion and adhere to confidentiality.

Achievement of, or study toward, your CIPD Level 3 is preferable but is not essential. Knowledge of basic employment law and HR practices would be advantageous for the role.

Main role and responsibilities

This role will primarily provide administrative support for the day-to-day running of the HR Team as well as delivering administrative tasks for the Learning & Development (L&D) Team and Volunteer Development Manager. This role will also support ongoing strategic work projects of the People Team. This role will also help support the diary management for the Director of People.

Duties will include but not be limited to:

· Administration of all recruitment campaigns including advertising, arranging interviews and candidate management.

· Administer all HR-related documentation in a timely manner. Documents will relate to starters, leavers, Maternity/Paternity, probation completions, etc.

· Generate and report on monthly and quarterly people metrics.

· Management of the HR inbox and timely response to queries.

· Assist with HR project and strategy work

· Information management of the HRIS ensuring electronic records are accurately maintained and updated in accordance with GDPR legislation including personal details, absence management and employment records.

· Monthly employee file auditing, ensuring records are accurately maintained including return to work, probation, and appraisal completions.

· Support internal communications including organisational updates, wellbeing, and staff newsletters.

· Diary management support for the Director of People

· Note-taking and meeting preparation

· Support office events and initiatives in person and online

· Assist with background checks – including references and DBS checks.

· Administration of H&S requirements (including DSE Assessments).

· Coordinate the logistics and administration for our residential programmes including venue booking, travel and accommodation booking, and sourcing volunteer support.

· Support the administration of the Learning Management System (LMS)

· Manage the incoming communication from the organisation to the shared inbox to ensure all requests are dealt with in a timely and professional manner.

· Support the administration of L&D solutions including participant management, scheduling and attendance tracking.

Other responsibilities

· Any other duties as required which are deemed appropriate to the level and grade of the post.

Interviews for the role are scheduled for 18th and 19th November.