Administration Jobs

22.5 hours per week / Permanent / £24,020 per annum, pro rata

Our mission is to help children and young people have a fair chance to be who they want to be. We do this by providing a safe home, increasing life skills and self-confidence, and improving emotional wellbeing and mental health.

A fantastic opportunity for a Learning and Development Administrator to join the People Team who support all areas across YMCA DownsLink Group.

As a key member of the Learning and Development function, you will coordinate our range of learning and development programme for our staff and volunteers.

In delivering the role, you will be responsible for the day-to-day administration of our core training programme, liaising with a range of sessional trainers, coordinating the logistics, maintaining our learning pages on the staff intranet and send out Learning and Development e-briefings to promote internal training.

You will support the monitoring, evaluation and reporting against agreed KPIs and produce reports from our Learning and Development database for senior managers and the Board of Trustees. In addition, you will also work closely with colleagues in Therapeutic Services to coordinate the group Reflection Practice Supervision (RPS) sessions for paid staff.

The role will be based onsite at our Hove office for three days a week or split across five days ideally. Some travel across Sussex and Surrey required. Hybrid working considered with one day working from home.

Please download the job profile for full role details. 

ABOUT YOU: We know that there are great candidates who will not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

This is a dynamic and varied role; you will already have experience in an internally facing support role (i.e., Learning and Development or HR), along with demonstratable experience in administering programmes or services.

You will have solid experience in using software packages and/or databases and/or e-learning platforms or intranets, with a high-level of organisational skills, the ability to coordinate a range of projects, and prioritise your work to meet deadlines.

Effective communication, organisational skills, and the ability to cultivate and manage relationships are essential, as you will collaborate with colleagues across the organisation and use a professional approach to managing expectations.

Finance and HR Administrator
Contract: Permanent, full-time (subject to successful completion of a probationary period of three months)
Salary range: £26,000-£30,000 per annum, depending on experience and qualifications
Based: South Kensington, London, Hybrid.

About the Role

We are seeking a full time Finance and HR AdministratorHuma to support timely processing of financial transactions, accurate accounting, consistency of financial records, supporting the year-end close as well as supporting the HR advisor with administrative tasks.

As the Finance and HR Administrator, you will become an integral part of our dedicated team, ensuring the smooth functioning of the HR and financial operations.

Duties and responsibilities

• Accounts receivable: review and issue of sales invoices, processing and uploading, and debt recovery, and follow-up invoicing queries.
• Processing direct debits and credit card expenses.
• Cash and bank reconciliation and updates of bank and deposit balances.
• Recording receipts: subscriptions, legacies, grants, gift aid & investment income.
• Reconciliation of receipts in the financial system and the CRM system.
• Ensuring accurate VAT coding and assist in the preparation of VAT returns.
• Support balance sheet account reconciliations.
• Support for ad hoc general accounting tasks as required.
• Manage the onboarding and offboarding process for employees including handling onboarding communications, HR system setup, stakeholder notifications, and IT ticket requests.
• Maintain and update the HR system, ensuring all employee records are accurate and up to date.
• Prepare internal correspondence and communications as needed.
• Oversee the HR and Finance inboxes, managing enquiries.
• Coordinate internal staff training sessions, ensuring smooth scheduling and communication.
• Maintain personnel files and general HR record-keeping.

About us

Founded in 1830, we are the UK's learned society and professional body for geography. Discover our history and find out how our work and people contribute to the advancement of geography worldwide.

As a charity, learned society and professional body we serve an exceptionally wide range of public and professional audiences, including our 16,000 members. We reach millions of people each year through our work to advance geography and support geographers.

The Society offers professional accreditation to members through Chartered Geographer status. 

Benefits

There are a range of benefits at the Society which include the following:

• 35-hour working week with core working hours between 10.00am and 4.00pm.
• Flexible working arrangements are available with a mix of office based and home working.
• 25 days annual leave per annum, pro rata, plus public bank holidays.
• Society closure between Christmas and New Year, in addition to the basic annual leave allowance.
• Pension scheme - 3% employee, 7.5% employer.
• Group Life Assurance at four-times basic annual salary.
• Corporate eye care vouchers.
• Cycle to work scheme.
• Free 24-hour Employee Assistance helpline with available counselling support.

Closing date: 11.59pm on Sunday 3 November 2024.
Interviews are planned to take place on Monday 11 November 2024.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

The Society is committed to equal opportunities and values diversity in its workforce.

No agencies please.

The Diocese of Derby is committed to becoming a greener, net diocese as it responds to the fifth mark of mission, to strive to safeguard the integrity of creation and sustain and renew the life of the earth. The postholder will work in collaboration with existing and yet to be appointed officers within a new ‘buildings for mission’ sub-team within the Department of Discipleship, Mission & Ministry to facilitate smooth administration and communication which will resource churches, schools and other Christian communities to cherish creation through the reduction/ elimination of their carbon footprint.

Key Responsibilities
 • Supporting the NZC Programme / Project Manager in monitoring and tracking progress across all 
   parishes.
• Offer project and contract administration guidance to parishes.
• Work closely with the Diocesan Environmental Engagement Officer in supporting the improvement 
  of Energy Footprint Tool (EFT) responses.
• Support heads of departments across the diocese both in their NZC work and also in other work 
  to release time for them to manage their environmental tasks. This work will be of an administrative 
  nature and vary from department to department.
• Gather data on carbon emissions and progress in the diocesan Action Plan and contribute to the 
  writing of reports.
• Administer grant-funding streams allocated to the Diocese.
• Ensure all SharePoint folders are up to date and assist in maintaining effective and efficient filing 
  including the appropriate use of Teams.
• Become familiar with the resources provided by the national NZC and environment teams updating 
  relevant digital and other media outlets producing communication material as appropriate.
• Support the NZC Working Group including setting dates and venues, writing up the minutes and 
  organising the paperwork and reporting its work.
• Work closely with the other members of the environment team om matters of common concern

• support the ethos, aims and objectives of the Church of England and the diocese; 
 

Closing date for applications is midnight on the 17th November 2024
 

The project support officer will support the brilliant work of our Wilder Landscapes team, a small but very active team within Suffolk Wildlife Trust’s conservation department. A lot of the team's work is off-reserve and project based, working with farmers, landowners, communities and projects beyond our nature reserves to protect and restore nature.  The project officer will have 3 key areas of work:

Support Wilder Landscapes Project delivery: : Track project progress; • Assisting with project and funding applications; • Supporting contract issuance and ensuring compliance with best practice; • Supporting project claims; • Manage tendering processes and support assessment of tender returns; • Support project and contract work billing, working with the finance team; • Support client relationship management with long term recurring projects. • Ensure reporting of progress against SWT’s KPI’s is maintained and project successes support this.

Increase external recognition of the Wilder Landscapes Team and their work:• Liaise with the team to gather news items • Create regular public facing news pieces that celebrate our successful work, for a range of audiences; • Develop new channels of communication through external collaboration with media outlets, working closely with the communications manager.

Support the delivery of excellence in training and engagement events: • Support the delivery of excellent training events in close collaboration with experts in the team. • Work with the Wilder Landscapes Manager, Senior Farm Adviser and others to develop opportunities to deliver accredited training as an income generating activity.

We are looking for someone to join us who has

• A professional, organised and confidential approach to working with a variety of clients and projexts
• The ability to work flexibly and  independently under their own initiative but also as a collaborative team member
• Excellent communication skills,and the ability to liaise with funders and landowners.

Our benefits include; 33 days holiday (including bank holidays), a 9% non-contributory pension ( or those that quaify), your birthday off and working with a great team of people.

We are looking for a current University of Northampton student to take on the role of Finance Administrator. Developing your experience alongside our two full time finance professionals you will be responsible for managing cash and credit transactions, ensuring accuracy and compliance.

Key duties include verifying and preparing cash receipts for banking, maintaining accurate records, and adhering to cash handling policies. The role also involves reconciling credit card statements, matching transactions with invoices, and resolving discrepancies. Additionally, the administrator processes purchase orders and invoices, checking for accuracy in quantities, pricing, and VAT calculations.

Bank transactions must be accurately recorded in the accounting system, with a focus on correct budget allocation. The Finance Administrator collaborates with the finance team to ensure timely cash flow reporting and assists with month-end and year-end financial reconciliations.

This is a great opportunity to get experience in a small finance team based on the University's Waterside Campus alongside your accountancy and finance studies.

Job Description: Finance and Administration Officer

Position:Finance and Administration Officer

Salary: £22,000 per annum

Location: Home based with regular travel to Birmingham

Contract: Permanent, full time contract with 3-month probationary period

Reporting to: Senior Leadership Team

Kids Club Kampala is a UK charity with a Christian ethos that works to transform the lives of children in the slums of Kampala in Uganda. We help children and families in Uganda to survive and to thrive by providing for both their immediate needs and strengthening their futures through community outreach, protecting, educating, and skilling. We work in partnership with our team in Uganda who passionately lead and implement our projects which are a life line to some of the most vulnerable children in the world. 

About the Role

We are looking for a committed and detail-oriented Finance and Administration Officer to help manage the day-to-day financial and administrative functions of our growing charity. As part of our friendly, supportive team, you’ll play a crucial role in keeping us organised and driving the charity forward during this exciting stage of our development.

This role is home-based, with monthly travel to Birmingham for team meetings.

We are an inclusive organisation, and we strive to create a welcoming environment for everyone. We encourage applications from non-graduates and people from diverse backgrounds. If you’re committed to making a difference and driving change, we’d love to hear from you.

Please note that you must be eligible to work in the UK in order to apply. For any further enquiries about this vacancy please get in touch.

Job Description

Financial Administration 

• Bookkeeping: Maintain accurate financial records, including processing receipts, invoices, payments, and expenses.

• Budgeting and Reporting: Assist in the preparation of budgets, financial forecasts, and reports for internal management and external stakeholders.

• Grant Management: Track income and expenditure related to grants and restricted funds, ensuring compliance with donor requirements.

• Accounts Payable/Receivable: Manage payments to suppliers and reconcile incoming donations and funds.

• Bank Reconciliation: Reconcile bank accounts on a regular basis to ensure the accuracy of financial statements.

• Gift Aid Claims: submit regular gift aid claims to HMRC and ensure declaration forms are up to date

Administrative Duties:

• Donation processing: Timely and accurate processing of donations including creating receipts and data management.

• Office Management: Oversee general administrative tasks, including managing office supplies, correspondence, file management and documentation.

• HR Administration: Support the HR function with staff records, leave tracking, and recruitment documentation.

• Board and Committee Support: Assist with preparing financial reports, minutes and other documentation for Board meetings and other key committees.

• Database Management: Maintain accurate donor and client databases, ensuring data protection compliance.

 

Who You Are

We welcome applicants from all backgrounds, whether or not you have a degree. If you meet most of the following criteria, we encourage you to apply.

Essential Skills and Experience

• A strong commitment to our mission and values.

• Excellent organisational and time management skills.

• High attention to detail and accuracy.

• Experience in financial administration.

• Proficiency in Microsoft Office, particularly Excel.

• Strong problem-solving and analytical skills.

• Ability to work both independently and as part of a team.

• Adaptability and the ability to prioritise tasks in a fast-paced environment.

Desirable Skills (but not essential – we’re happy to support your development!)

• Experience with financial software (e.g., QuickBooks, Xero, Sage).

• Previous experience in payroll management.

• Knowledge of charity accounting practices, grant management, and fund accounting.

• Ability to explain financial information to non-financial colleagues.

• An interest in the charity sector and/or international development.

What We Offer

• Annual Leave: 25 days of annual leave pro rata, plus 8 public holidays and an additional day off for your birthday.

• Flexible Working: Fully remote working with flexible hours.

• Pension: 5% employer pension contributions.

• Professional Development: Individual training and development plan, with ongoing investment in your growth.

• Project Visit: Option to visit Uganda after your first year of employment.

• Team Wellbeing: Monthly team meet-ups, an annual wellbeing day, and a Christmas get-together.

• Training Days: Annual training days and a dedicated training budget.

How to apply

To apply, please email your CV along with a covering letter, detailing why you are applying for the job and how you meet the person specification before the closing date of Friday 8th November 2024. Interviews will be held via video conference the week of the 18th November 2024.

If you have any questions or need further information about the role, please feel free to reach out.

Our Commitment to Diversity and Inclusion

At Kids Club Kampala, we are committed to building an inclusive organisation where diversity is celebrated, and everyone feels they belong. We actively encourage applications from people of all backgrounds, particularly those from underrepresented groups. Please note, you must be eligible to work in the UK to apply for this position.

You will be responsible for ensuring accurate processing and recording in accounts and administrative matters, processing invoices and performing bank reconciliations. You will also work with colleagues in The King’s Foundation ensuring compliance with policies and procedures of The King’s Foundation.

This role offers the opportunity to grow and develop within The King’s Foundation. As you become more familiar with our financial processes and systems, there will be opportunities to take on greater responsibility, including involvement in more complex financial tasks and projects. You will have the chance to work closely with senior members of the finance team, gaining valuable experience and insights into the wider financial operations of the organization.

Database, Social Media and Office Administrator

Merton Mencap is a local charity supporting young people and adults with a learning disabilty and / or autism and their family carers in the borough of Merton.

We provide weekday, weekend and holiday clubs, as well as learning opportunities at our Community Cafe.  We hold lots of fundraising events such as indoor sky diving, our annual charity auction and staff joining together to sing Christmas carols in shopping centres to raise funds to support our projects.

This is a varied role and the successful candidate will be pivital to all aspects of the business, working with all members of the Senior Management Team as well as project staff who work across the borough of Merton.

The applicant will be responsible to the Office Manager and will support them in day to day operations for the charity, as well as being a social media and database expert for the charity.  Training on our database system will be provided.

The role is office based in our Merton Offices and can be worked over 2 or 3 days per week, 52 wks per year.

The charity offers a staff healthcare benefit scheme, pension and annual leave.

Closing date for applications is Friday 1st November 2024.

We are looking for a Legacy Admin Officer for an incredible environmental charity to help enhance legacy operations and be instrumental in supporting the ambition to expand the legacy giving programme globally.

This is a hybrid role with ideally 1 day a week in the Surrey office, they can consider full or part time (3,4 or 5 days a week).

The Charity
A passionate charity dedicated to paving the way for a new era where people, wildlife and the planet thrive. You would be joining a welcoming team, offering a range of benefits including 25 days holiday with options to increase this, learning and development opportunities and a generous pension plan as well as much more!

The Role
Support the administration of UK and international legacy gifts, ensuring accurate, efficient, and timely processing from notification to final distribution.

Work closely with global teams to develop and implement strategies that maximise legacy income across different regions.

Maintain and develop strong relationships with key stakeholders, including executors, solicitors, and international colleagues, to ensure the smooth administration of legacy gifts.

The Candidate
Experience in legacy administration, preferably within an international context.

Track record in managing a complex caseload of legacy gifts, ensuring compliance and maximising income.

Strong analytical and forecasting skills, with attention to detail in reporting and financial management.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful, but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

At TreeHouse School, we're looking for a SEND Officer to join our team.

You'll lead the scheduling and coordination of the statutory annual review process and be responsible for planning, organising, minuting and drafting all annual review paperwork. You'll support the effective provision of the school office administration by having regulatory knowledge to meet the needs of TreeHouse School and work closely with the reception team where required to support a variety of stakeholders.

You'll liaise closely with the school based Transdisciplinary Team staff, including class teachers, OT, SaLT, PBS specialists as well as outside agencies. You'll manage and organise pupil appointments, including informing parents/carers. You'll manage diaries/Outlook calendars, make appointments, book meetings and training rooms, whilst also being responsible for meeting minutes and note taking.

We are looking for someone who has:

• Formal administrative/reception qualification or equivalent experience
• Excellent working knowledge of SEND code of practice and Annual review process
• Experience of working within a similar SEND organisation/school/charity environment
• Experience of using own initiative to plan, organise and manage own workload

In return, we offer great benefits including a generous holiday allowance and commitment to continued professional development (CPD) and more!

This is a fantastic opportunity for an ambitious individual who would like to work for a forward-thinking, open and honest organisation and make a real impact to the young people we work with. Please find our full recruitment pack on the link below.

If you have any questions about the role or would like to have a confidential chat, please contact James Axford, Recruitment Officer.

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. As part of our Safer Recruitment checks, an online search maybe carried out in line with Keeping Children Safe in Education.

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

Location: Contracted to our Peterborough office with the flexibility for hybrid working
Salary: £24,000 - £27,500 FTE depending on experience
Hours: Full time: 37.5 hours pw (would consider part time: minimum 30 hours pw)
Benefits: We want all our employees to feel valued and engaged and are committed to offering a positive working culture along with a good work-life balance. As well as ensuring they pay their employees fairly, they offer the following benefits: Flexible working, Generous annual leave, Private Medical Insurance, including dental and optical, Pension Scheme, Sick Pay, Death in Service, Employee Assistance Programme, Bike Loan Scheme, Cycle2Work Scheme, Eyecare, Discount Portal.

Closing date: Sunday 10 November 2024
Interviews will be held week commencing 18 November 2024 in Peterborough
 
No agencies please
 
Be a part of an energetic and vibrant team who are driven by the desire to improve the lives of people living with kidney disease. Our vision is the day when everyone lives free from kidney disease. 
 
We are seeking an enthusiastic, organised and responsible addition to the Executive Team to provide additional support, working closely with the executive assistant to the chief executive. This is a new, key role to enable timely, effective and confidential administrative assistance to the chief executive and senior staff.

The successful candidate will enjoy working with a range of external partners and assisting our Board of dynamic and highly committed Trustees.

You will have excellent administrative and organisational skills and a commitment to high standards. With the ability to prioritise and plan your own workload, you will be a confident user of Microsoft Office applications. You will have experience of planning and coordinating meetings as well as taking minutes of meetings.
 
You will need to have a professional and sensitive approach in dealing with confidential information and have excellent written and oral communication skills to work with our external stakeholders and major supporters.
 
If you are interested in the position, please complete the online application form and submit together with your CV.
 
We are committed to providing equal opportunities for everyone and encourage applications from all sections of the community.

About Kidney Research UK:

Kidney Research UK is the leading charity in the UK focused on funding research into the prevention, treatment and management of kidney disease. Our vision is the day when everyone lives free from kidney disease and for more than 60 years the research, we fund has been making an impact. But kidney disease is increasing as are the factors contributing to it, such as diabetes, cardiovascular disease and obesity, making our work more essential than ever.

At Kidney Research UK we work with clinicians and scientists across the UK, funding and facilitating research into all areas of kidney disease. We collaborate with partners across the public, private and third sectors to prevent kidney disease and drive innovation to transform treatments.

Over the last ten years we have invested more than £65 million into research. We lobby governments and decision makers to change policy and practice to ensure that the estimated 7.2 million people living with all stages of kidney disease in the UK have access to the most effective care and treatment, and to make kidney disease a priority.

Most importantly, we also work closely with patients, ensuring their voice is heard and is at the centre of everything we do, from deciding which research to invest in to how we plan our priorities and our work across the charity.

Those patient contributions are vital, always helping us and our partners to understand what life is like with kidney disease, always ensuring we see the patient behind the treatment and always reminding us that behind every statistic and every number is a person – the patients and the carers who inspire our mission and push us forward to make a difference and change the future of kidney disease.

You may have experience in the following Executive Assistant, Personal Assistant, Office Administrator, Senior Office Administrator, Senior Administrative Coordinator, Board Secretary, Administrative Support Officer, Executive Secretary, PA to Directors, Administrative Coordinator, Charity, Charities, Third Sector, Not for Profit, NFP, etc.

REF-217 457

1-year fixed term contract, maternity cover

35 hours per week, minimum one day per week from office

Accountable to: Director of Operations & Membership Systems

PLEASE SUBMIT COVERING LETTER ALONGSIDE CV FOR YOUR APPLICATION.

Key Responsibilities:

Facilities and office administration

· Lead on all first aid and fire compliance duties

· Issuing and collating health and safety risk assessment forms to staff, organising fire, health & safety and first aid training as required

· First point of contact for staff re any office/building/equipment maintenance issues

· Liaise with landlord for office/building/equipment maintenance/health & safety matters

· Stationery, refreshments and printing replenishing and ordering

· Courier and postage bookings and arrangements

· Maintain a supplier contact list

· Processing, collating and reconciling credit card expenses

· Managing documents/files within the onsite storage area (crypt) and around the building

· Provide office induction to new staff, including requesting FPH/RCP passes, IT accounts, welcome pack including, IT & health & Safety induction and fire evacuation training

Events and Travel Administration

· Manage event registrations.

· Log and chase event registration RSVPs for external invites and issue joining instructions

· On the event day involvement and support including arranging set up

· Source venue space for FPH events and meetings to be held externally

· Identify and negotiate bulk accommodation for FPH events/conference

· Make travel and hotel arrangements for FPH Officers, Board members, Committee members and staff including taxi, rail, air and car.

· Identify, develop, implement and maintain administrative procedures/systems

Zoom administration

· Arrange zoom meetings and webinars as per requests, including sharing meeting details

· Log relevant meetings in the booking’s spreadsheet

· Host zoom meetings and provide support as required 

Membership Programme

· To provide administrative support to the membership team when required

· Assist with incoming membership queries/request

Workforce Programme (Revalidation & CPD) 

1. To support and administer the Faculty’s statutory duties relating to the revalidation of public health specialists including:

· monitoring and delivering the revalidation service

· responding to member and other queries in relation to revalidation.

· maintaining and updating the list of FPH revalidation appraisers

· liaising with external stakeholders, including the Academy of Medical Royal Colleges 

2. To support the development and delivery of a system of appraisal and revalidation for public health specialists from backgrounds other than medicine. 

3. To administer the Faculty’s annual programme of Continuing Professional Development (CPD) activity including:

· monitoring and delivering the annual programme

· maintaining and updating the CPD database

· processing annual CPD returns

· arranging annual training of CPD advisers

· supporting members in using the online CPD Diary

4. To administer the CPD annual review process including analysis of the review for the CPD Director. 

5. To provide administrative support to the CPD Committee including:

· organising and servicing meetings as required

· preparation of papers

· minute-taking and follow-up of action points

6. To deal with general enquiries and to assist with all routine tasks of the Education, Standards & Advocacy Department.

7. To deal with enquiries to a high level of customer service, replying, referring or responding as appropriate.

8. To liaise with colleagues elsewhere in the organisation to ensure good communication, coordination and collaboration.

9. Provide cover within the department as required and assist with general enquiries.

10.  Undertake any other reasonable activities as requested by the Deputy Chief Executive.

Person Specification

Skills and abilities

Excellent organisation and problem-solving skills = Essential

Excellent customer service skills and delivering a customer-centric service = Essential

Ability to communicate (verbal and written) in a manner that is fluent, clear and compelling to a range of audiences = Essential

Ability to successfully manage multiple work streams, including organising time effectively, prioritising workload and meeting deadlines = Essential

Ability to identify and solve problems or concerns constructively and creatively = Essential

Ability to identify opportunities for systems and processes to be improved to deliver solutions = Essential

Ability to develop processes and encourage others in their adoption = Essential

Ability to work as part of a team and support team objectives = Essential

Ability to understand and demonstrate commitment to the FPH’s Values, Ethical Policies and Equality & Diversity Policy and to ensure all activities are carried out within this framework = Essential

Experience & Qualifications

Proficient user of Zoom Meetings and Webinars and Microsoft Teams = Essential

Experience of working effectively within a team, developing effective and supportive relationships with colleagues = Essential

Experience of using a CRM (Customer Relationship Management) system (preferably Microsoft Dynamics) and Microsoft products e.g. outlook, word = Essential

Degree qualification or equivalent = Essential

Experience of working in a operations or facilities team = Desirable

Experience of working effectively in a Royal College or Faculty environment = Desirable

Experience of working in a membership organisation = Desirable

Skilled in data analysis and manipulation using tools such as Excel, Microsoft Dynamics = Desirable

Team Administrator (CYP Engagement Team)
£31,531.00 pa plus excellent benefits
London WC1 and home-based
35 hours per week

As Team Administrator for the Children and Young People’s Engagement Team, you will be responsible for providing vital administrative support to a dynamic team working with children, young people and parents all over the UK.

The Team Administrator will provide administrative or logistical support to different team projects, working groups, committees, events or activities. This will also include supporting the finance functions for the Team and managing purchase orders, invoices and expenses and supporting the project teams by drafting and preparing documents. In addition you will ensure all phone and email queries are answered, using clinical experts and team colleagues for advice if necessary.

You will also be responsible for planning, coordinating and communicating online/face to face project or programme meetings and activities with the support of the project managers, coordinator and youth voice advisors.

Reporting to the Head of Children, Young People & Engagement, this is a varied role in which you will have the opportunity to support the work of different engagement projects through assisting and disseminating project reports, joining sessions with children and young people across the year, and the managing of project materials.

Educated to a good standard you should have extensive administrative experience or skills and have well-developed experience and knowledge of Microsoft applications along with proven proof reading and minute taking abilities.

With demonstrable interpersonal, communication and organisational skills, you should have the ability to coordinate several projects concurrently whilst having excellent report writing skills, being able to present information in a fluent and persuasive manner to people at a range of levels.

Experience of problem solving, identifying solutions and setting up new systems or mitigations in relation to complex and dynamic administrative activities is essential.

Knowledge of website maintenance and social media experience would be desirable, as would a background of working in direct delivery teams, supporting those who work with children and young people.

The Administrator role offers the opportunity to work closely with those in the field of child and youth engagement, youth volunteering and children’s rights. In this role you will start to gain knowledge of children’s rights and what matters to children and young people within child health by actively participating in the Children and Young People’s Engagement Team’s programme of activities, helping us achieve our aims.

There will be occasional evening and weekend sessions/events throughout the year where you will also be required to attend to support the event.

The Children and Young People’s Engagement Team undertakes a varied programme of work in supporting under 25s, parents and carers to get actively involved in the work of RCPCH, using youth work and social action approaches.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 23,000 members and fellows and employs around 200 staff, most of whom work in our London office in Holborn. We have a Devolved Nations team operating from Northern Ireland, Scotland and Wales. Our College values: Include, Influence, Innovate and Lead, are important to us. These values ensure we bring out the best in each other, strive forward together to make the College a positive and dynamic place to work. 

The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from Black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation. 

The College operates a flexible and modern working policy, whereby our colleagues work in the office for a minimum of 40% over a 4 week cycle and the remainder from home. 

The College will require a full Disclosure Barring Service Check to be undertaken for this role. This role is exempt from the Rehabilitation of Offenders Act 1974.

Closing date: 4 November 2024

Do you feel passionately about improving the life chances of children, young people and families? Are you an experienced social researcher experienced in a range of evaluative methods and approaches? Want to work in a dynamic and practically applied context, with a smart, supportive team?  

Dartington Service Design Lab is an internationally respected social research and design charity focussed on using evidence to help those working with children and young people have a greater impact. We have over 60 years of experience working across the public and voluntary sectors to improve the lives of children and young people.

We are seeking an experienced mixed methods social researcher, with a particular interest and expertise in evaluation. Whilst the role is varied, the primary focus is the formative, developmental and summative evaluation and iterative refinement of a range ofservice-level and place-based and/or systemic change initiatives focused on improving outcomes for children, families and communities. The work involves applying mixed methods and working with an inter-disciplinary team (internally and with collaborating partners).

Approaches will be tailored depending on the needs of each project but are likely to include theory-driven approaches such as theory of change, realistevaluation and contribution analysis alongside experimental or quasi-experimental methods. The candidate need not be expert in all but must have a curiosity and willingness to learn and apply different methods in a range of contexts.

The role is practically applied, varied and fast-paced - leading and contributing to multiple projects, concurrently. It involves working closely with internal and external collaborators, innovating to blend robust research methods with human-centred design and systems thinking approaches. We value curiosity, relational approaches, and evidence-informed approaches to advancing social justice.  

The role will suite someone who is impact-driven, able to lead and thrives in a dynamic and applied research environment. The successful candidate will enjoy a varied and independent role - working with great colleagues and partners on a wide range of projects and initiatives.

If we’re going to design impactful supports for children and families, we need to ensure our team is inclusive. Dartington Service Design Lab encourages applications from all backgrounds and strives to have a team with diverse skills, experiences and abilities. We are committed to progressing an anti-racist approach in all areas of our work.

Don’t meet every single requirement outlined in the Job Description? Studies have shown that women and racially minoritised groups are less likely to apply for jobs unless they meet every single requirement. Dartington Service Design Lab is committed to building a diverse and inclusive workplace for everyone. So, if you’re excited about this role but your experience or qualifications don’t match the job description exactly, we encourage you to apply anyway. You might just be the right person to help us achieve our impact for children and young people.

As a team, we operate remotely across the UK. The successful candidate may be based anywhere in the UK. Our staff tend to work from home or when appropriate, together in local co-working spaces, and normally, every quarter we meet as a whole team in our beautiful Devon office.

The post is subject to an Enhanced Disclosure and Barring Service certificate and pre-employment checks will be undertaken before any appointment is confirmed.