Administration Jobs

Are you excited about seeing Christians in the UK and Ireland engage in world mission? Our Human Resources Administrator will provide high quality Human Resources, enabling the delivery of OMF (UK)'s overall organisational strategy.

The successful applicant will also play an important role in maintaining a positive Christian culture throughout the organisation. All this is vital for our vision to be a catalyst for the Church sharing the good news of Jesus Christ in all its fullness among East Asia's people through all aspects of life.

There is an Occupational Requirement for this role to be held by a committed Christian and applicants must be eligible to work in the UK. Please submit your CV along with a covering letter that demonstrates how you meet the criteria outlined in the Person Specification.

The Organisation 

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats, and historic buildings and monuments in eight Royal Parks across London, including Hyde Park, Kensington Gardens, The Green Park, St James’s Park, and more.

We also manage other important public spaces such as Brompton Cemetery and Victoria Tower Gardens, making these iconic green spaces some of the most visited attractions in the UK, with 77 million visits annually.

We are now looking for a Strategy and Portfolio Office Administrator to join us on a full-time, permanent basis, working 36 hours per week.

The Benefits

• Salary of £26,864 - £28,500 per annum (depending on experience)
• 26 days' annual leave (pro rata) plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Hybrid/agile working options
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

This is a fantastic opportunity for an organised individual with stakeholder management skills and a good grounding in business or economics to join our dedicated team.

You will be part of a high-performing team where your growth in project, programme, and portfolio management will be fully supported enabling you to grow and develop professionally.

What’s more, you will be at the heart of driving continuous improvements that ensure our parks' future sustainability and excellence, providing incredible green spaces across London.

So, if you’re excited about working in the heritage sector and developing your skills in a dynamic environment, read on and apply today!

The Role

As a Strategy and Portfolio Office Administrator, you will ensure the smooth running of our strategy and portfolio operations as part of our SPO (Strategy and Portfolio Office).

Working closely with project and support teams and internal departments, you will maintain accurate records of our portfolio, ensuring risk registers and project data are up-to-date.

You will support governance meetings by preparing agendas, drafting minutes, and following up on actions.

Additionally, you will:

• Liaise with Finance, HR, and other departments to ensure accurate reporting
• Track the change control data for all projects in the portfolio
• Proactively identify improvements to governance processes and assist with SPO communications

About You

To be considered as a Strategy and Portfolio Office Administrator, you will need:

• Experience engaging with a range of stakeholders across multiple teams
• Excellent organisation skills with a structured approach to work
• Good organisational skills
• Degree level qualification in a relevant area – for example in, Business, Economics or relevant experience

Other organisations may call this role Project Administrator, Portfolio Administrator, Strategy Support Officer, or Project Support Administrator.

We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be.

So, if you are interested in this unique opportunity as a Strategy and Portfolio Office Administrator, please apply via the button shown. Successful candidates will be appointed on merit.

Senior Care Administrator

Location: Barnstaple - Little Bridge House
Salary: £26,212 - £29,046 per annum (pro-rata)
Job Type: Full time, 30 - 37 hours per week (to include Monday and Friday)
Contract Type: Permanent

About The Organisation:

Our client are an established and successful charity providing hospice care for children with life limiting conditions and their families in the South West of England. They aim to recruit passionate, friendly and enthusiastic staff who are motivated to really make a difference to the lives of the children and families who visit them.

Join their team for a rewarding career move where 98% of staff agree that they are proud to work for them

What you will be doing:

This is an exciting opportunity for a flexible, enthusiastic and experienced Administrator to play a key role in supporting our skilled and supportive multi-disciplinary team at the unique setting of Little Bridge House.

This role is responsible for the efficient running of the administration function and will support the Head of Care, the hospice Doctor’s and the care team with all aspects of administrative and secretarial duties. Main responsibilities of the post include dealing with incoming calls from families and professionals and assisting with the administration of the referral process for children.

Duties will also include maintenance of the care database, producing reports and maintaining the records of the children that use their service and supervise paid and voluntary administrative support as required.

The Successful Candidate:

Applicants must be able to work on their own initiative, able to prioritise workloads, have an eye for detail, have strong all round communication skills, and experience of organising a busy office. Strong IT skills including working knowledge of MS Excel, Word, PowerPoint and Outlook as well as experience using databases is essential.

Due to the environment a, experience of working within a health or social care setting and thorough understanding of the need for confidentiality is essential.

They value their staff and offer an excellent working environment with an enthusiastic and committed team. Your work makes a real difference to short and precious lives.

Closing date: 4th November 2024
Anticipated interview date: 13/14th November 2024

They are committed to safeguarding and promoting the welfare of children and young people and all employees must apply for an enhanced disclosure from the Disclosure and Barring Service. We welcome applications from all sections of the community.

Why Work For them?

Their employees work hard every day to make the most of short and precious lives. They are proud to support them with a range of enhanced benefits which include:

• 33 days (plus bank holidays) holiday entitlement, which increases with service
• enhanced sick pay scheme rising up to 6 months full and 6 months half pay
• NHS pension continuation for Nursing staff or personal pension scheme with 7% employer contribution
• family friendly policies, with enhanced maternity/adoption pay
• occupational health, wellbeing and counselling services and employee assistance programme
• group life insurance scheme
• training and development opportunities
• environmental and green agenda
• Free on-site parking
• A nurturing and inclusive environment
• a chance to make a real difference

This fantastic opportunity will give you the chance to explore the wonders of the South West, whether you are already located here, you are a returner or looking for a different way of life; the South West offers a high quality of life and great leisure opportunities. These environmental attractions are matched by the excellent reputation of the highly successful Children’s Hospice as an organisation and local employer.

You may have experience in the following: Healthcare Administrator, Medical Secretary, Hospice Administrator, Office Manager, Administrative Coordinator, Care Services Administrator, Health and Social Care Administrator, Clinical Administrator, Administrative Support Officer, etc.

REF-217 442

Salary: Self-employed, paid at £15 p/h (term-time only).

Contract: Fixed Term Contract until March 2025

Reports to: Newham Parent Carer Forum

Based at: Newham Parent Carer Forum Office, with flexibility for remote work

Hours: 12 hours per week, Monday to Friday (flexible working hours, with at least two days per month in the office).

Background

Newham Parent Forum (NPF) is a voluntary group of parents and carers of children and young people (0-25) with special/additional needs and disabilities (SEND) living in the London Borough of Newham. We provide an opportunity for parents and carers to express their views and input into the planning and delivery of SEND services.

We signpost and empower families to obtain the best possible support and services for their children. The work of the forum is supported by Contact, and we are a member of the National Network of Parent Carer Forums (NNPCF).

The work of the forum is funded by DFE and supported by Contact. ‘Contact for Families with Disabled Children’.

CB Plus (CommUNITY Barnet) has been appointed by the Forum to act as a local host and provide a range of support including recruitment.

 About the Role

This is a self-employed role. We are seeking a highly motivated and organised Self-Employed Administration Officer to join our team on a part-time basis. As a self-employed contractor, you will have flexibility to manage your working hours, with a requirement to be present at the office at least twice a month. In this role, you will be the backbone of our office, providing exceptional administrative support and ensuring the smooth day-to-day operations of the forum.

We will review applications and conduct interviews on a rolling basis. If we find the right candidate, we may close the job advert early, so early applications are encouraged.

With the creation of a new Facilities Admin Management team within our Property Development team in our Retail directorate we are recruiting for an administrator to support the facilities management team to deliver a broad variety of activities for our retail shop and stores estate of c700 locations. 

It is important that we keep our retail estate trading effectively as interruption caused by maintenance issues prevents us from raising valuable income that goes directly into research to prevent heart and circulatory diseases. Therefore, we must proactively and diligently review performance and continually improve our services.

As a Facilities Administration Assistant you'll deliver a high level of admin support to the Facilities Administration Team Leader, Facilities Manager and Senior Facilities Manager to enable them to carry out their roles effectively across the BHF Retail estate. 

This will include various admin tasks such as

• raising reactive and planned works orders on the property management system
• record keeping via spreadsheets/database
• liaising with all stakeholders and external contractors as required
• ensuring any H&S issues are resolved as quickly as possible to maximise BAU trading

Working arrangements

This is a blended role, where your work will be dual located between your home and our Northampton Office. 

At BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average. The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause. 

Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage.   

About you

With excellent administration skills you will provide multi-disciplinary administrative support to the Facilities Administration Team Leader, Facilities Manager and Senior Facilities Manager to enable them to carry out their roles effectively as possible. 

We are looking for someone who is highly efficient with excellent time management skills. You'll have excellent IT skills and will have working knowledge of MS Office, including Word, Excel, PowerPoint and Teams.

With strong communication skills, both verbal and written, you'll be comfortable dealing with colleagues across the BHF and external stakeholders. The ability to build strong working relationships and work effectively within a team is essential.

You'll also have excellent attention to detail and strong customer service skills.

About us
 
Our people are at the heart of everything we do. By funding research across six decades, we’ve helped keep millions of hearts beating and millions of families together. We’re investing in ground-breaking research that will get us closer than ever to a world free from the fear of heart and circulatory diseases.
 
We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day.
 
Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.

Programmes Administrator (Greater Manchester & Other Regions) £22,000-£25,000 per annum (pro-rata)

Applications without a cover letter will not be considered

Full time role (37.5 hours) with an initial 6-month fixed term contract continuing subject to funding.

Remote working, with the option for hybrid working (two days working from home, two days in the office in Manchester, and the remaining day up to you).

At One Million Mentors, our aim is to ensure that every young person in the country has access to a trained mentor as they transition into adulthood. We believe that investing in mentors will help to address the skills gap agenda and improve social cohesion.

Would you like the opportunity to:

• Be part of a dynamic, values-driven organisation working to achieve lasting social change?

• Work across the business, public and third sector to develop innovative ways of harnessing the potential of young people in Great Britain? 

• Help shape a growing organisation?

• Enhance your personal development and job satisfaction through monthly team training sessions, personal L&D opportunities and a 15 hour per year volunteering allowance?

If so, this may be the role for YOU!

About the role

The Programmes Administrator will be in charge of the smooth running of 1MM Mentoring Programmes in Greater Manchester and other regions, including the supporting of mentors & mentees through their journey. By ensuring a fast and effective onboarding process, timely communication, and ongoing support for our participants the Programmes Administrator will assist Regional Managers and/or the Head of Delivery with maximising the positive impact of 1MM’s mentoring programmes. This role reports to the Head of Delivery. 

For a more detailed job description, please see the job pack attached.

Remuneration and benefits: Salary bracket of £22,000-£25,000 (pro rata), up to 6.5% employer pension contribution and 25 days holiday per year (pro rata). 

**Please note that applications submitted without a Covering Letter will not be considered**

For further details on how to apply, please see application guidelines attached.

Your eye for detail, 'get things done' attitude, and your bookkeeping skills will make a huge difference to our creative and innovative team.

You will be responsible for managing our financial records, ensuring accuracy and compliance with relevant regulations, and providing administrative support to the team. You will already have working experience of QuickBooks Online in a non-profit setting and a proven track record of getting things done efficiently and effectively.

Key Responsibilities:

• Bookkeeping:

  • Maintain accurate financial records using QuickBooks Online.

  • Process accounts payable and receivable, including donations and grants.

  • Submit quarterly VAT claims

  • Reconcile bank statements and manage cash flow.

  • Prepare monthly financial reports and assist with budget preparation.

  • Ensure compliance with financial regulations and internal policies.

• Administration:

  • Provide administrative support to the team where it would add most value (e.g. sales invoicing, scheduling meetings, managing correspondence, and maintaining office supplies).

  • Assist with the preparation and coordination of fundraising events and campaigns.

  • Handle general inquiries and provide excellent customer service to stakeholders.

• Compliance and Reporting:

  • Help prepare management reports to support the trustees in their governance

  • Assist with annual audits and liaise with external auditors.

  • Ensure compliance with charity-specific financial regulations and best practices.

Qualifications:

• Proven experience as a bookkeeper/administrator, preferably in a non-profit setting.

• Proficiency in QuickBooks Online.

• A formal and UK recognised bookkeeping/accounting qualification is highly desirable

• Solid understanding of non-profit accounting principles and regulations.

• Excellent organisational and time-management skills.

• Strong attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Excellent communication and interpersonal skills.

• Proficiency in using spreadsheets for analysing financial data

• Proficiency in Google Workspace

Desirable Skills:

• Experience with donor management / CRM software.

• Understanding of fundraising and grant management.

• Familiarity with charity governance and compliance requirements.

Personal Attributes:

• Proactive and self-motivated with a “get things done” attitude.

• High level of integrity and commitment to the charity’s mission.

• Ability to handle confidential information with discretion.

Job Title: Senior Administration Officer

Salary: £22,567 per annum + £750 Home Working Allowance p.a. + £4082 London Weighting p.a. (if eligible)

Hours & Contract: 35 Hours per week - Permanent

Location: Homebased in East, North or West London, Herts or Essex with travel to in person events required at least once a month

As a ‘not for profit’ organisation, TACT puts the needs of our children and carers first and look to appoint individuals who are as passionate about fostering as we are. We are a homeworking organisation, and we pride ourselves on our flexible working opportunities, available from day one, an extensive wellbeing programme and our benefits package, all curated to nurture a healthy work life balance for all our employees so they can give an excellent service to our carers and the young people and children we care for.

As a foster care charity, TACT invests all surplus income into services, staff, carers, and child development. This means that we have been able to invest unique projects like TACT Connect, our unique and ground-breaking scheme for TACT care experienced young people and adults,  as well as our expanding TACT Education Service and our new Health Service. All our activities are built on our commitment to becoming a fully trauma informed organisation, in line with our key values and ethos.

TACT achieved 16th place in the UK Best Companies Work For survey results in 2023, with 91% of employees acknowledging that the organisation is run on strong values and principles and 94% stating they feel proud to work for this organisation.  

The Senior Administration Officer will be a key member of an effective and experienced admin team, and will bring an existing strong administration skill set. The Senior Administrative Officer will contribute to the work of a growing number of social workers to and foster carers in this area, making a difference to the outcomes for the children in our care. With a specific responsibility for all aspects of servicing the Fostering Panel Committee Meetings, the ideal candidate will have experience of administrating a regulated committee or board, and understand the need for excellent record keeping, minute taking, attention to detail with discretion and exceptional time management and organisational skills.

If you want to be valued as a professional, be appreciated at work and contribute to better outcomes for the children and young people connected with TACT, apply now.  

Overall Requirements of the Senior Administrative Officer role will include:

• Excellent familiarity with the Microsoft Office Suite - Word/Excel/PowerPoint/MS Teams
• Substantial administration experience - including systematic servicing of committees and minuting meetings
• Excellent attention to detail alongside excellent communication skills both online, in person and in writing
• Experience in administration of events - including negotiating arrangements with venues and similar third party providers
• Adept at working as part of a remote team, providing support and cover, while being self-motivated and able to work flexibly according to the business needs
• Skilled at dealing with sensitive information with empathy, discretion and confidence and having excellent customer service abilities
• Willingness to travel to face to face events such as team meetings, training and local events

TACT offer an excellent employee benefits package including:

• 31 days paid holiday plus 8 annual bank holidays.
• Flexible working arrangements (including compressed hours, flexibility around core hours, volunteer days policy).
• Family friendly policies.
• Homeworking ‘bundle’ including annual allowance, IT equipment and a loan for home office set up.
• Help@Hand Employee Assistance Programme (including CBT counselling, 24/7 remote GP appointments, physiotherapy, mental health support and second opinions on serious diagnosis).
• An hour a week of live, expert led activities through the Annual Employee wellbeing Programme.
• Menopause Policy and free Menopause Clinician Appointments.
• Stakeholder Pension Scheme (salary sacrifice).
• Fantastic learning and development opportunities for all roles.

The Senior Administration Officer may be homebased East, North or West London, Herts or Essex, and will be required to travel to face-to-face meetings in the East London area at least once a month and on other occasions for training and team wellbeing events.

A Standard DBS clearance is required for this role and will be processed by TACT on your behalf.

Closing Date: Midnight on Sunday 17th November 2024

Interview Date: Monday 25th November 2024 (via Microsoft Teams)

Safeguarding is everyone’s business and TACT believes that only the people with the right skills and values should work in social work.  As part of TACT’s commitment to safeguarding, we properly examine the skills, experience, qualifications, and values of potential staff in relation to our work with vulnerable young children.  We use rigorous and consistent recruitment approaches to help safeguard TACT’s young people.  All our staff are expected to work in line with TACT’s safeguarding policies.

We reserve the right to close a vacancy earlier than advertised if the volume of applications is excessive, you are therefore advised to apply at your earliest convenience.

TACT does not accept unsolicited CVs from external recruitment agencies, nor the fees associated with them.

Somerset Wildlife Trust requires a talented Administrator to join the busy People, Culture & Resources Team.

Governance and Business Administrator
Salary: Salary Staff Grade 3 £26,652
Contract type: Permanent
Working hours: Full-time - Part-time hours could be considered
Location: Taunton, Somerset, with opportunity for hybrid working

This is a key post within the Trust communicating with key stakeholders and Teams. This is a fantastic opportunity for career development, joining a team of passionate people committed to working together to achieve more for nature in the beautiful county of Somerset.

The role will provide effective governance organising and facilitating Trust Council and committee meetings. Responsibilities will include scheduling meetings, preparing agendas, and taking minutes for board and committee meetings. The Senior Governance and Business Administrator will be maintaining records, advising on governance procedures and liaising with stakeholders.

As Business Administrator within the PCR Team, the role will provide office support, answering telephone calls, emails, handling correspondence and maintaining records. The role will develop and maintain relationships with Trustees, external contacts and other stakeholders. Also, the role will implement techniques and processes to enhance productivity and efficiency.

We offer fantastic benefits of working for the Somerset Wildlife Trust including:

• 7% employer pension contribution
• Life insurance
• Flexible and agile working
• Wellbeing support – Employee Assistance Program
• Diversity networks through RSWT/TWT
• Paid volunteer days
• Continuous Professional Development opportunities
• 33 days of holiday (25 + bank holidays)
• Staff social calendar and events
• The opportunity to make a real and positive difference to nature, communities, and the climate.

Closing date: Monday 11 November 2024

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

Somerset Wildlife Trust have an Equality, Diversity and Inclusion Plan and are committed to continuing to improve the equality, diversity and inclusion of every aspect of our work; we know we need to engage with everyone to live our values and achieve our goals. We welcome applications from everyone and are happy to discuss any accommodations or arrangements that would make the recruitment process better for you, and the working environment should you be employed.

No agencies please.

At EMERGE 3Rs, our volunteers are the heart and soul of our charity.  They fulfil many varied roles and without them EMERGE’s activities, including Touch Wood and FareShare Greater Manchester, would have far less social and environmental impact.

Our Give & Gain employability programme is aimed at enabling people to develop the skills, confidence, and aspirations needed for job success. We support people from all backgrounds who face barriers to employment and whose skills often go unused or undiscovered.

Working with the Volunteering team and other key staff, this role assists in promoting the benefits and opportunities of the Give & Gain Programme at EMERGE. You will help us to recruit additional volunteers from the local community and beyond, by identifying and connecting with new networks and operational partners.  You’ll be a strong communicator, happy to jump on the phone or take the lead at in-person recruitment events.  You’ll be an experienced administrator with good data management skills to ensure we can accurately report to funders on our outreach and track the volunteers who participate in the programme. An understanding of handling confidential data, meeting targets and deadlines, and experience in recruitment are key skills for this role. 

This role, which is for a fixed term of up to 12 months, is based in our London office. You will be required to attend the office for a minimum of 2 days per week with the option to work remotely for the remaining 3 days.

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart.

We're committed to building a diverse and inclusive workplace, and recognise the value this brings in forming strong, creative and high performing teams. We welcome applications from all sections of the community, and from those with experience from outside of the voluntary sector. And no, you don't have to be Christian to work here - we encourage people of all faiths and none to apply. We just ask that everyone lives out our values of dignity, equality, justice and love. We value a good work-life balance, so we're open to part-time and flexible working. We also offer hybrid working for our office-based colleagues and the option of being a homeworker for most of our roles too.

Learn about our vision, mission and values

About the role

You will be joining a friendly and hardworking Legacy Administration Team that is responsible for liaising with solicitors and lay executors to ensure that some 500 cases a year are dealt with sensitively and efficiently. This is a varied role, from maintaining records on our database and managing a small caseload to producing monthly reports for the team.

About you

You are proactive, have excellent attention to detail and a flair for managing a busy administration workload. You are a good communicator who is able to liaise sensitively and professionally with both internal teams and external personal and professional executors. You will also have excellent IT and interpersonal skills, and ideally you will have experience or knowledge of legacy estate administration.

We hope that this sounds like the right role for you, if so, we would love to hear from you.

Further information

At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.

We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women, and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams. To discuss this role in greater detail, please contact Julia Catterall at [email protected]

We have a strong Christian ethos and we encourage applications from all faiths and none (with the exception of Director positions where there is a genuine occupational requirement to be a practicing Christian - Exempted under the Equality Act 2010).

All successful candidates will require a DBS/police check appropriate to the role and location and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. We also participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life bala

Outdoor and Sustainability Education Specialists (OASES) are looking to recruit an Administration Officer, for a 30 hours per week post, working with the OASES team.

This is an exciting time to join the OASES Team as we grow and develop our work, reach and impact. We are a friendly team, passionate about sustainability and the benefits of engaging with the natural world. We are looking for an Administration Officer who shares our vision to ‘Creating a more sustainable world where all children can thrive’.

The post holder will be responsible for the day-to-day running of the OASES office, administration and equipment.

The successful candidate will be organised and proactive and will work well with the OASES team. They will have good ICT skills, specifically to help maintain OASES promotion, including website, social media and email accounts/mailouts. They will help the OASES team to get out, maintain and put away equipment and create/print/laminate and cut out resources.

The ideal candidate will provide excellent front of house service and will be friendly and welcoming to visitors and callers.

Enhanced DBS disclosure will be required.

Closing Date: Wednesday 6th November 2024, 12 noon.

Interviews / Practical Task: Tuesday 12th November 2024

We are looking for an enthusiastic HR and Office Administrator with great people skills to be a part of our core Head Office team.

The successful candidate will be willing to get involved in all aspects of our work and thrive in a role engaging with staff all over the country and supporting great internal communications. 

Working closely with our CEO and Senior Management Team, a key part of the role is ensuring that we have effective organisational governance, contracting and HR systems in place. You will also support all aspects of HR, working with our HR Advisor to support recruitment processes, staff checks, induction, and development for our staff team.

The successful applicant will have excellent people skills, the ability to develop and maintain administrative organisational systems, and be happy getting involved in a range of different work. Experience of the charity sector, and experience of supporting HR, would be an asset but are not essential. 

Working days are flexible but likely to require Wednesdays.

Sightsavers implements projects in over 30 countries in Africa and South Asia working to eliminate avoidable blindness and promote the rights of people with disabilities.

Title: Driver Admin Assistant

Location: Benin

Contract: 12-month fixed term contract

Salary: Local Terms and Conditions apply

About the role

We are looking for a Driver and Admin Assistant who will be responsible for transporting office staff, visiting Sightsavers personnel, and consultants as needed. The Driver will also ensure the maintenance and safety of all office vehicles. Additionally, the Driver will perform clerical duties to support the efficient operation of the office.

Responsibilities

• Drive safely within the laws of Benin at all times and with respect for other road users and pedestrians.
• Pick up Sightsavers staff to and from the airport where this service is not outsourced.

• Check fuel, oil, and water daily and fill up as necessary.
• Keep vehicles in a clean condition inside and outside.
• Undertake routine maintenance of vehicles, including simple repairs.
• Ensure vehicles are regularly serviced and advise the Finance & Administrative Assistant when servicing is required and/or when defects/problems arise.
• Make sure all vehicles have reflectors, fire extinguishers, first aid boxes, etc. First aid boxes for the vehicles must be checked regularly to ensure that items used are promptly replenished.
• Keep a maintenance record of vehicles

• Maintain liaison with officials of immigration and embassies for staff entry visas and renewal of passports and work permits.
• Assist in picking up invoices for procuring logistics.
• Perform other duties as required.

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

Skills and Experience

The Driver and Admin Assistant will be a responsible and experienced driver with a valid driving licence and a proven track record of driving safely within the laws of Benin. The Driver and Admin Assistant will be reliable, respectful of other road users and pedestrians, and committed to supporting the efficient operation of the office through their driving and clerical duties.

Jobholder Requirements

Essential:

• Valid driver’s license and successful completion of a driver’s test.
• Ability to complete and pass an eye test.
• Proven experience in driving safely within the laws of Benin and with respect for other road users and pedestrians.
• Experience in acting as a driver for staff to carry out official duties.
• Ability to pick up Sightsavers staff to and from the airport where this service is not outsourced.
• Experience in driving vehicles for official errands.

Desirable:

• Knowledge of keeping vehicles equipped with reflectors, fire extinguishers, first aid boxes, etc., and ensuring first aid boxes are regularly checked and replenished.
• Experience in test driving vehicles once a week to ensure they are in good condition.
• Ability to perform other clerical duties as required to support the efficient operation of the office.

Next Steps

To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.

Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.

Please ensure that all applications are completed in English to facilitate the review process.

Closing date: 4 November 2024