Administration Assistant Volunteer Roles

International Aid for the Protection & Welfare of Animals (IAPWA) is a UK-registered animal welfare charity dedicated to creating a better future for animals in need.

Our first project, established in 2009, is based in Borneo where we provide a lifeline to thousands of dogs and cats every year in need of veterinary care and support. Our companion animal projects and support programmes for other species have since developed in other parts of the world, including Romania, Penang Island, the Philippines, and Tanzania.

Our Auctions for Animals team is looking to expand and requires a passionate admin volunteer to help us continue to run successful online fundraising events. Ensuring our monthly auction records are kept up-to-date and communicating with our supporters and donors will be your main priority. You will also be supporting our team with other admin needs and contributing to our social media presence. 

Experience of Google Workspace would be an advantage along with strong communication skills, excellent attention to detail and the ability to work independently. As our main auctions are run through our facebook group so you must have an active account. 

We would ask that you can commit 1-3 hours per week, and while some tasks may be time sensitive, your hours can be flexible and can fit around your other commitments.

If you would like to help us increase awareness of IAPWA’s work and raise vital funds, we would love to hear from you.

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons. 

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace. 

Ready for an adventure? Dive into the heart of Quilombo UK by exploring our website and videos! Explore the values that guide our mission, values, and the impactful work we do to make a difference in our community.

Join us in leading positive change!

The Admin Assistant role offers a great opportunity for the right person who is looking to: 

• Gain experience in the Third Sector. 
• Develop their skills and management experience; or just simply 'give something back to their community'. 

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
•  Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
•  Liaising with staff
•  Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills. 
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons. 

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace. 

Ready for an adventure? Dive into the heart of Quilombo UK by exploring our website and videos! Explore the values that guide our mission, values, and the impactful work we do to make a difference in our community.

Join us in leading positive change!

The Admin Assistant role offers a great opportunity for the right person who is looking to: 

• Gain experience in the Third Sector. 
• Develop their skills and management experience; or just simply 'give something back to their community'. 

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
•  Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
•  Liaising with staff
•  Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills. 
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons. 

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace. 

Ready for an adventure? Dive into the heart of Quilombo UK by exploring our website and videos! Explore the values that guide our mission, values, and the impactful work we do to make a difference in our community.

Join us in leading positive change!

The Admin Assistant role offers a great opportunity for the right person who is looking to: 

• Gain experience in the Third Sector. 
• Develop their skills and management experience; or just simply 'give something back to their community'. 

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
•  Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
•  Liaising with staff
•  Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills. 
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

In-Deep Community Task Force is a grassroots charity working with isolated older people and children with Special Education Needs (SEND) and their families in Westminster, Kensington and Chelsea, Lambeth and surrounding areas.

We aim to promote friendship and understanding in the community, and tackle loneliness and isolation by bringing people together to take part in meaningful activities. We offer a range of services and support for those in need.

In-Deep is run by a board of trustees and our activities are supported by volunteers, including volunteers with disabilities, students and people from the local area. In-Deep volunteers were thrilled to be awarded the Queen’s Award for Voluntary Service in 2013; this is the most esteemed award for volunteers of any charity, and a testament to their dedication.

In-Deep’s Mission Statement

We want to promote an inclusive society where everyone feels welcome and connected to the community. Our vision for the future is to extend our activities to different boroughs in London, so that more people can come to our activities and experience friendship.

Office Assistant Role

Schedule: 1 to 2 days a week (Monday, Tuesday, and/or Thursday)

Responsibilities:

• General administrative duties
• Emailing and making new contacts to promote services
• Assisting in fundraising applications
• Finance and budgeting tasks
• Supporting current staff

Requirements:

• Comfortable making phone calls
• Ability to work independently
• Willingness to receive training and guidance from current staff

Skills:

• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in MS Office and other relevant software
• Attention to detail and problem-solving abilities

Ideal Candidate:

• Proactive and self-motivated
• Friendly and approachable
• Adaptable to various tasks and responsibilities

This role offers a great opportunity to gain experience in a supportive environment while contributing to the team’s success

Plateful café is a refugee-led charity which provides employment for refugees and brings together communities through the art of food. We work with refugees in sharing cultural dishes from their home countries, where they are paid London living wage to serve them at our café. They are provided with tailored training to expand their existing culinary skills, whilst being given the environment to utilise their existing abilities.

Role Description

As Volunteer Administration manager, you will be crucial in managing administration processes at Plateful Café. Your responsibilities will be widely varied, requiring a combination of leadership, organisation and interpersonal skills. You will lead and support our small yet dedicated team of admin assistants, ensuring that operations run efficiently.

Key Responsibilities

1.Recruiting new admin assistants and training them, ensuring they have the resources to fulfil their roles effectively 

2.Completing a variety of admin tasks - some of these include (but are not limited to): booking events, posting job ads, shortlisting candidates for various roles, ordering produce for the charity, and assisting in writing reports & fundraising applications

3.Prioritising and delegating tasks to admin assistants based on urgency

4.Supporting admin assistants in their tasks, answering questions and overseeing that tasks are completed to a high standard

5.Attending remote team meetings

Personal Qualities

·Strong organisation, time management and prioritising abilities

·Proficiency with Google Sheets, Docs & Drive

·Leadership and management skills

·Adaptability and flexibility

·Attention to detail

·Excellent communication and interpersonal skills

·Writing proficiency 

The Crew Nurse coordinates healthcare for our volunteer Crew and our local Day Crew. You will support the Crew Physician and oversee the work of the Crew Clinic Administrative Assistant in establishing and maintaining a well-functioning Crew Clinic, supporting our volunteers with the best possible care when needed.

What You Will Contribute

• Arrange appointments for Crew who are ill or need exams or check-ups

• Maintain accurate Crew health records and adequate stock levels of supplies

• Maintain universal precautions at all times

• Record, track and administer immunisations of incoming and current longer term Crew

• Facilitate tuberculosis screenings for Crew and Day Crew

• Give regular health talks to inform Crew about Crew Clinic services and common illnesses and risks

• Assist with the Duty Nurse roster to provide after-hour coverage for Crew when the Crew Clinic and Hospital are closed

• Identify and facilitate maintenance of all non-marine first-aid kits on the ship and at the Education, Training, and Advocacy program support facilities

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons.

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

The Personal Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well-organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel.

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours of commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits: Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote

We are currently looking for a personal assistant to the charity's chair person.

Responsibilities typically include: 

· Acting as a first point of contact for enquiries: (email/calendar management and managing diaries 

· Typing, compiling, and preparing reports, presentations, and correspondence. 

· Miscellaneous tasks to support the Chair

· Forming a relationship with our clients as they are part of the community. 

Essential skills for this role are: 

· Organization skills: The ability to prioritize tasks, manage time, and keep track of deadlines is crucial.  

· Communication skills: should be able to communicate effectively in writing. 

· Attention to detail: the ability to pick up on small details can prevent costly mistakes from occurring. 

· Problem-solving skills: the ability to identify and resolve problems quickly and efficiently.  

This is an exciting opportunity to contribute to a worthy cause. The organisation has a warm and friendly atmosphere and will be extremely rewarding for the candidate. 

We are currently looking for a personal assistant to the charity's chair person.

Responsibilities typically include: 

· Acting as a first point of contact for enquiries: (email/calendar management and managing diaries 

· Typing, compiling, and preparing reports, presentations, and correspondence. 

· Miscellaneous tasks to support the Chair

· Forming a relationship with our clients as they are part of the community. 

Essential skills for this role are: 

· Organization skills: The ability to prioritize tasks, manage time, and keep track of deadlines is crucial.  

· Communication skills: should be able to communicate effectively in writing. 

· Attention to detail: the ability to pick up on small details can prevent costly mistakes from occurring. 

· Problem-solving skills: the ability to identify and resolve problems quickly and efficiently.  

This is an exciting opportunity to contribute to a worthy cause. The organisation has a warm and friendly atmosphere and will be extremely rewarding for the candidate. 

Are you interested in developing skills in museum operations? We are looking for Weekend Volunteer Museum Assistants to help us run the museum on a day-to-day basis, providing a warm welcome to our customers and playing an essential part in our activities.
 

Volunteers will be museum ambassadors for this exciting, lively, and engaging museum. The duties of Museum Assistant range from sales, promoting gift-aid donations, queue management, way-finding, and information assistance.

It would be well-suited to someone considering a future career or career change to the cultural sector, or a fast-paced return to work or retirement role.

We are looking for volunteers who would ideally like to donate one 4-8 hour day every week, either as a 10-2pm shift, or a 2-6pm shift, or a full day, for a minimum of 3 months. Ideally you will be able to start immediately, although this is not essential. Travel and/or lunch expenses will be paid up to £10 per day.

The Events/Social Media Assistant ensures that all communications reflect the values of Hidayah and utilises various social media platforms to promote events and raise awareness of the services we offer.

Key Responsibilities:

• Creating graphics on social media for events and partnerships with other organisations
• Coordinating with the social media team, ensuring that events are promoted on Twitter, TikTok and Instagram
• Generating ideas for new events
• Updating the events calendar
• Planning events in advance - particularly face-to-face events
• Promoting events through email
• Assisting with the monthly newsletter, including the latest events and liaising with IT to get it sent out
• Ensuring the smooth running of the monthly book club
• Identifying new organisations and individuals who are queer Muslims and allies to collaborate with
• Contacting organisations and venues
• Liasing with others in the team to arrange in-person events
• Sending thank-you emails after all events
• Updating contact/partner database

Essential criteria:

• Ability to work within a team but also independently, using initiative
• Organisation and time management skills
• Ability to use OutSavvy, Google Suite (including Google Calendar and Google Meet), HootSuite and Discord (or willingness to learn)
• Familiarity with social media platforms (or willingness to learn)
• Teamwork and collaboration with other individuals and organisations
• Strong communication

• Assisting the Front Office Manager by responding 1st level queries and requests (phone, email and in-person)
• Providing tours of the Centre to prospective members
• Interacting with members delivering a superb experience such as
  • Providing practical assistance for those with mobility issues, such as getting participants in and out of coats, opening doors and getting people safely seated, as well as being sensitive to mental health issues of some members.
  • Serving tea and coffee, offered freely at the Centre.
•  Assisting the FOM taking bookings & payments for all Classes, Clubs, activities, services, membership fees, etc. on the online system the Centre uses (training will be provided)
• Promoting membership, classes, clubs, activities, special events and services with respective prices and availability to members and visitors
• Processing applications for membership and volunteers as per the Centre’s process.
• Assisting with drop-in activities which take place weekdays from 9 am to 12 noon when needed 
• Assisting in organising room setup requirements for activities, especially classes, meetings and events
• Assisting in various administrative jobs such as
  • Maintaining the professional appearance of the office at all times
  • Ensuring front office filing systems are maintained and up to date
  • Maintaining all notice boards in the Centre
  • Receiving deliveries
  • Class and clubs registers and the login/out ledger and visitors log for all members, visitors and volunteers.
  • Other administrative tasks as reasonably requested

What you need to have?

• Excellent knowledge and understanding of IT systems including MS Office (Word, Excel and PowerPoint).
• Experience of working in a similar role and environment
• Able to demonstrate your ability to provide high quality customer service
• Be an enthusiastic, flexible and adaptable team player.
• Understandings the importance of safeguarding
• Ideally living locally or within easy commute to Centre

he Say Aphasia charity provides support groups across the UK for people with aphasia; a language and communication disability caused by a brain injury like a stroke. Aphasia affects over 350,000 people in the UK but is little understood or known about by the public. It is the only aphasia charity set up by people with aphasia for people with aphasia; helping them to adapt to their new way of life and regain their independence and confidence.

Aphasia occurs due to injury to the brain such as a stroke. It affects access to language, resulting in difficulties following conversations, speaking, reading and writing. People’s language can be affected to different degrees so not everyone’s aphasia looks the same.  Imagine for a moment not being able to verbally order a coffee or ask for a bus ticket. This may be what life could look like for someone with aphasia. Aphasia is a lifelong condition and means that the person living with aphasia, their friends and family will need to adjust to a new way of communicating to overcome barriers. This may mean having to write or draw things instead of speaking. Due to the damage in the brain, people with aphasia may find it difficult to process conversions as quickly as before. Aphasia frequently results in loss of employment and a reduced social network, leading to isolation for the person living with aphasia.

Say Aphasia are always looking to welcome new volunteers to help out at the drop-in groups. 

Volunteering for the charity is very rewarding. The training and support ensures that the volunteers learn and enjoy their time with the charity. By giving your time to people with aphasia, you will be improving their quality of life. Many of the members attending the groups live alone, or have minimal social interactions. Having a regular drop-in group to meet others with similar experiences of living with aphasia, vastly improves their mental health and well being. As a volunteer, you can help the members to communicate with each other, help to organise activities, or help out with teas and coffees. Say Aphasia offers a warm welcome to volunteers. To be part of the team,  fill in the application form.

PLEASE NOTE THAT APPLICANTS MUST BE BASED IN THE UK AND LIVE LOCALLY.