Accounts Services Administrator Jobs

Praxis is a dynamic, award-winning human rights charity. We have 40 years of experience working with migrant communities in London. Our immigration advice service offers support to more than 2,000 people each year. Praxis provides a safe space and support through immigration advice and support to access services such as housing and health. We run peer support groups that build social networks and confidence. Together with people with lived experience, Praxis campaigns for a compassionate and humane immigration system where no one is discriminated against based on their immigration status, race, or class.

 We are currently hiring for a Receptionist – maternity cover.

Purpose of the role:

· To provide a friendly and welcoming service to all clients and visitors coming to Praxis’ Pott Street offices.

· To take day to day responsibility for the reception area; keeping it tidy and well stocked with service leaflets, timetables, fliers etc.

· Responsibility for the in and out-going post, answering of incoming calls and relaying messages, and carrying out necessary administrative tasks and taking responsibility for health & safety in the reception area.

· Overall, being a helpful, friendly, and professional first point of contact for everybody who comes through the door at Praxis.

See the Person Specification and Job Description for more detail. 

Our Attractive Benefits Package Includes 

· A 35-hour working week including flexible working hours (pro rata for part time posts)

· 25 days annual leave, increasing annually to the maximum 30 days (plus paid Bank Holidays) 

· Option to buy up to 3 days annual leave each year.

· 1-day additional birthday leave

· A defined contribution pension scheme 

· Our employee assistance programme offers counselling and support for you 24/7. 

· A season ticket loan to help you spread the cost of your commute. 

We are an equal opportunity employer and strongly encourage applications from those with lived experience of migration, and from diverse applicants regardless of age, disability, gender reassignment, marital/civil partnership status, race, religion or belief, sex, sexual orientation, or pregnancy/maternity leave status. 

Please see our website to find out more about our work.

For further details, please contact Austeja Gaigalaite, Office Manager.

To apply, send us your CV and an optional cover letter demonstrating your capabilities in relation to each of the points of the person specification. Where relevant use your answers to illustrate how your competencies have helped you to achieve positive results. This will give you the best possible chance to be shortlisted. 

If you would like to speak to someone about any adjustments or have any questions you can email and we will be in touch with you to make the necessary arrangements.

We are taking a dynamic approach in recruiting for this role, applications for this role will be processed on a rolling basis.

Citizens Advice Waltham Forest is a local charity that has been providing advice, information and advocacy services to residents for over 40 years. We deliver our services across the borough in our office, Family Hubs and public buildings like libraries and schools. We are responsible for core advice services commissioned by the council and have excellent partnerships with many other charities across the borough. 

The charity is governed by a board of trustees, all local people, that now seeks a Company Secretary to support their work. The successful candidate will be interested in charity governance; able to operate independently; and possess the skills to provide a high quality, reliable secretariat to ensure the smooth running of our governance processes. 

The role is offered on a self-employed basis and will be suitable for someone who can be flexible. Hours will vary but are likely to be 7 hours per month. 

Role 

The Company Secretary to the board of trustees is there to ensure the smooth running of all governance processes. Working closely with the chair of trustees and elected officers, you will ensure that records are accurate, up to date and well-organised; that agendas and papers are circulated in good time; that all meetings are minuted and minutes are turned around promptly; and that other duties such as sending updates to the Charity Commission and Companies House are carried out. The board meets four times a year; and one sub-committee (the Resources Committee covering finance and personnel), also meets four times a year. There is a Joint Negotiating Committee which meets on an ad hoc basis, and the AGM in January. All these meetings take place in the evening and are diarised a full year ahead. From time to time support for internal meetings may also be required, some of which may take place during office hours.

The role is offered on a self-employed basis. Remuneration is offered at £175 for each full board meeting including the AGM and for each committee meeting; this includes responsibility for all aspects of preparation and meeting follow up as described in the job description.

Finance Officer

Location: Southampton

Contract type: Permanent

Hours per week: 22.5 hours pw, between Mon-Friday, office based with potential for home working

Salary: £25,152 to £30,143 FTE depending on experience

Reporting to: Head of Finance

Would you like to be part of an innovative, friendly and dynamic team committed to making a difference by supporting people affected by domestic and sexual abuse? Yellow Door is seeking a motivated Finance Officer who shares our values and our vision for a world where adults, families, young people and children can live without experiencing domestic and sexual abuse and the resulting devastating impacts.

With an amazing team of around 100 employees and volunteers, Yellow Door is an amazing charity that changes lives for the better by working together to prevent and respond to domestic abuse. We provide a diverse and innovative range of services to local people of all ages and genders. Last year we engaged with over 4,500 service users to provide crucial support, advice and information.

Our Finance Officer role is a vital part of our valued team. The finance function is integral to the effective operation of the organisation. Managed well it enables us to assess our financial stability and understand our capacity for growth and long-term success.

Key Responsibilities for the role:

• Managing accounts receivable/payable
• Reconcile bank accounts regularly including a final month end reconciliation for monthly reporting
• Process monthly payroll, manage NEST and HMRC
• Monthly reconciliations for all balance sheet accounts
• Answer queries from other departments about financial information
• Assist in the production of monthly management accounts, annual budget and statutory reporting
• Monitor the finance mailbox

This role involves regulated activity. To be considered, candidates must meet all eligibility, application, and qualification requirements as stipulated by the regulatory authority. Additionally, applicants are required to complete an enhanced Disclosure and Barring Service (DBS) check in accordance with Safer Recruitment practices.

If you think you might be the right fit but would like to know more, we’d love to hear from you.

Apply now to view the full role description!

Closing date: 31-07-2024

REF-215 236

This is a great opportunity for a finance person to make a positive impact during a period of growth. The ideal candidate will be a part- or fully qualified accountant or qualified by experience, highly organised, have strong people skills, is a team player with an ability to look at the macro and micro pictures simultaneously.  SANE is a great place to work alongside passionate staff and volunteers who are keen to make a difference to those affected by mental health.

An interest in mental health is desirable but not necessary. 

You will:

Manage all finance systems and processes including payroll, pensions, and insurance.

Work with and provide support to the Board of Trustees, CEO and the Senior Management Team as well as support the needs of the office across the organisation.

Duties:

• Financial Records Maintenance:

- Responsible for the update of the chart of accounts and reporting tools to maximise reporting functionality.

- Ensure accurate maintenance of financial records on SAGE for the charity.

•  Support the Senior Management Team and wider managers in the production of budgets.

•  Provide timely financial information to managers for effective budget management.

• Ensure monthly management accounts accurately track restricted and unrestricted income, expenditure, and reserves.

• Monthly Reporting and Budgeting:

- Produce monthly management accounts and reconciliations - (including the Balance Sheet and Cash Statement).

- Prepare quarterly forecasts and annual budgets (including cash flow).

- Assist in the formulation and implementation of financial policies, procedures and controls.

• Financial administration, banking and payments:

- Manage payroll administration, pension postings, and HMRC payments.

- Process monthly payment runs.

- Monitor and review aged debtors and creditors with the relevant colleagues.

- Work with the fundraising team to oversee Gift Aid claims.

- Manage VAT input and reporting if required.

- Maintain and manage schedules for depreciation, prepayments, accruals & deferred income – posting monthly and quarterly journals as required.

- Administer the Fixed Assets register.

• Year-End Reporting:

- Responsible for year-end reporting and processes.

- Manage the internal examination/audit process.

- Ensure timely preparation and submission of statutory accounts to the Independent Auditor, Companies House, and Charity Commission.

• Governance and strategic finance:

- Produce quarterly reports for the Board and other financial statements in liaison with the Chair, Treasurer and CEO.

- Support the team to create accurate budgets for new funding applications.

- Support the team to accurately cost our services and products for sale ensuring we build in appropriate margins to support growth.

- Work with the Board and Senior Management Team to build financial resilience, diverse income streams and savvy approaches to grow our income and impact.

Garden Organic is looking for a Finance & Compliance Manager to support the Director of Finance & Corporate Resources as part of the small but experienced corporate resources team. The role will entail working with the wider team on financial accounts and all aspects of contractual and regulatory compliance.

Post: Finance & Compliance Manager
Location: Head Office, Ryton Organic Gardens, near Coventry (Hybrid)
Reporting to: Director of Finance & Corporate Resources
Contract Term: Permanent
Hours: Full time - 35 hours per week (although 4 days a week would be considered)
Salary: £34,000 to £38,000 per annum (pro rata if not full time)
Role subject to DBS Check: No

The charity:

Our organisation promotes the know-how and benefits of organic gardening to individual and community gardeners. Showing people how they can encourage ecosystems to flourish in their own growing space has never been more important to stem the decline of plant and insect species and aid nature’s recovery. Our work is set in the context of the Sustainable Development Goals (SDG) and we want to ensure Garden Organic is having demonstrable and measurable positive impact, in particular on SDG 15 – Life on Land.

Why it’s a great time to be joining Garden Organic:

Our charity was founded over 60 years ago, when organic growing was an ‘alternative’ way of life. Today, there is huge interest in how gardeners, consumers and businesses can follow sustainable practices, to do their bit to protect the environment and the biodiversity on their doorstep. With our unrivalled expertise, gained through decades of hands-on organic growing, we are in the best possible position to support people to follow the organic way.

Overall purpose of the role:

Garden Organic is looking for a Finance & Compliance Manager to support the Director of Finance & Corporate Resources as part of the small but experienced corporate resources team. The role will entail working with the wider team on financial accounts and all aspects of contractual and regulatory compliance.

What we are looking for:

Our ideal candidate will bring energy and enthusiasm to the role as well as proven experience in the fields of both finance and organizational compliance together with a willingness to learn. You will ideally be qualified in financial management or working towards qualification along with evidence of your Continued Professional Development and desire to stay abreast of financial practice and regulation. We will consider applicants who are qualified by (proven) experience.

Responsibilities & Main Duties:

Financial Management

• Act as an effective internal business partner to all colleagues across the charity, providing timely, accurate and relevant information to support the financial planning and performance of all services and functions.
• Day to day responsibility includes leading month end processes including reviewing and posting journals, purchase ledger, sales ledger, adjustments and balance sheet reconciliations to make sure month end reports are delivered within agreed timelines.
• Working with the team to produce the monthly management accounts pack including P&L, cashflow, balance sheet and other management reports with financial analysis and comments as required.
• Working with budget holders on the cycle of budgeting and reforecasting including working to an agreed timetable, setting up templates and working with budget holders to get them completed, plus finalizing them for senior management.
• Supporting the execution of all day-to-day financial operations and processes including management of payroll, gift aid, charity VAT, membership subscriptions, donations and other charitable income and expenditure.
• Assisting in managing external relationships with auditors, banks, pension providers, payroll partners and insurers.
• Managing relationships with stakeholders in relation to efficient issue of invoices, processing of payments, resolving queries etc

Risk Management and Compliance

• Assist in administrating the charity's risk register in timely manner.
• Assist the Director Finance & Corporate Resources in managing internal assurance and governance processes, including internal audit and compliance testing.
• Assist in compliance with contracts with suppliers and landlord as well as supporting compliance in the delivery of charitable service contracts
• Working closely with Director of Finance and Corporate Resources to ensure that Garden Organic is compliant with all regulatory requirements such as data protection, health and safety, the fundraising regulator etc.
  • Take a key role in the Health & Safety working group

General

• It is the nature of the work of Garden Organic that tasks and responsibilities are, in some circumstances, unpredictable and varied. All employees are expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken.
• A valid UK driving license would be useful.

Beehive

We are Beehive - a friends-and-family -owned and operated small business, established in 2014 and born out of a desire to deliver professional, flexible, and scalable finance and operations solutions to third sector organisations. We provide our charity partners with the financial and operational experience and knowledge they need, leaving them to get on with the crucial day-job of delivering support to those who need it the most. What we think makes us different is our approach – more than just a service-provider, we embed an effective and efficient finance and operations team into each partner organisation, overseen by a senior professional. An example of the kind of work we deliver can be seen on our website

In the last decade, we have expanded through word-of-mouth and now support nearly 50 partner charities across the UK. It is a time of growth for our organisation, and we are now looking to recruit an experienced finance professional to lead in the provision of end-to-end finance functions for a portfolio of our charity clients.

The Role

Working closely with each client, the post holder will lead a dedicated finance team responsible for:

• The provision of routine management accounts and cash flow forecasts.
• Budget building and longer-term financial planning.
• The production of year-end accounts, managing relationships with various stakeholders, including the external auditors.
• Supporting with funding proposals and the provision of strategic advice to the Executive Teams and Board.
• Ensuring that the day-to-day financial accounting activity of each charity is undertaken efficiently and effectively
• Providing financial leadership by continually reviewing and improving systems, procedures, and policies to ensure our charities are set up to succeed.

The Right Person

We are looking for a team player who can demonstrate relevant finance experience, either by qualification or by time spent working in the sector.

Working with a number of charities, this role will require excellent communication and project management skills along with the ability to work collaboratively with many stakeholders, including Board. You must be self-motivated, driven and have the discipline to manage your own time and workload.

The Culture

This is a hugely rewarding and varied role working alongside some exceptional organisations and, for the right individual, comes with the opportunity to grow as we increase the number of charities we work with. We are proud of the culture we have at Beehive and know that we work at our best when we are happy at work. You can read a bit more about our mission and values on our website.

We meet as a company every month to have brunch and talk about the business. We have team days, when we all swich off our devices and go axe throwing or country walking, and we help each other every day.

Alongside 25 days of annual leave and bank holidays, we all have our birthdays off and the time between Christmas and New Year.

Flexible working and/or part time hours will be considered. This role could be based in either London or in Derbyshire - candidate-dependant we envisage hiring one person in each location.

You must have the right to work in the UK, unfortunately we are not able to sponsor visa applications.

Are you a detail orientated cashier looking for a rewarding opportunity to develop your skills in a fast paced environment? 

We have an opportunity for someone to join the finance department, supporting the Financial Controller, and our busy team to maintain all St Mungo’s cashbooks. Other key responsibilities will be:

• Facilitate and co-ordinate with the Credit Controller and Payments Supervisor matching/allocation of cash received by the Sales/Purchase Ledger.

• Provide weekly banking transactions download reports to rents and fundraising teams to facilitate cash recording. 

• Provide excellent customer service responding to requests for Faster Payments and processing these in accordance with relevant policies, including policies on avoidance of fraud. 

• Administrator for the credit card, cash card and expenses facilities

• Prepare month end bank reconciliations for review by the Financial Controller. 

In this role you will be required to work at least 2 days per week from our Central Office in Tower Hill, London. This allows for training team building, line management and other relationship building opportunities. We support a flexible approach to work with opportunities for agile working for the rest of your week; from home. 

About you 

We are looking for a proactive detail orientated individual with experience of reconciling and maintaining multiple cashbooks in a busy environment. You should also have:

• Great communication skills with the ability to liaise with colleagues across the organisation who may not have knowledge of finance processes.

• Experience of completing administrative tasks, intermediate Microsoft Office skills especially use of excel.

• Excellent organisational and prioritisation skills with a methodical and ordered approach when working under pressure to tight deadlines. 

• Knowledge of; and the ability to log and keep track of Faster Payments.

• Above all we are looking for inspirational, committed individuals who have a genuine desire to work with a charity that supports people to transform their lives. 

We consider skills learnt through experience to be as valuable as qualifications; this is a great opportunity for someone who is interested in developing their skills, with an innovative approach and able to identify process improvement changes.

How to apply  

To view the job description and guidance on completing your application form, please click on the ‘document’ tab on the advert page on our website.  

To find out more and apply please go to the St Mungo’s careers page on our website.  

Closing date: 10am on Monday 29 July 2024 

Interview and assessments on: Thursday 8 Friday 9 August 2024 

What we offer  

• Excellent Development and Growth Opportunities   

• A Diverse and Inclusive Workplace  

• Great Pay and Other Benefits   

Location: Lusaka, Zambia Salary:Competitive, local terms and conditions will apply Contract: 24 months Fixed-term contract (renewable)

An excellent opportunity has arisen for a Finance and Support Services Manager (FSSM) to join our team in Zambia. The post-holder will oversee the management of Sightsavers Finance and Administration in the Zambia Country Office. Reporting to the Country Director they are responsible for monitoring the country resource management and identifying risks or issues. If you have previous experience at this level within international development this might be a great opportunity for your next move.

Key accountabilities but not limited to:

• Excellent financial management and risk mitigation through compliance with local regulations and adherence to the organisational Financial Framework
• Implementing financial management and controls; financial planning and budgeting; financial monitoring and audits
• Monitoring and retaining accurate financial records
• Leading support services for the country office through management of logistics and procurement of supplies
• Delivering/overseeing administrative functions, payroll; ensuring IT equipment functions effectively. All in line with organisational policies and procedures
• Working collaboratively with programme and finance teams to support and strengthen the financial management, accountability and capacity building of partners
• Supporting finance and programme teams with joint review of programme/project reports, planning and analysis
• Supporting proper financial and resource management of programmes
• Reviewing project planning, monitoring reports, auditing of funds

Essential skills and experience:

• Relevant professional accounting qualification or tertiary degree in Finance and Accounting (for example CPA/ ACCA/ MBA)
• Extensive workpro experience ideally gained within international development in a similar role. Experience of audit and government organisations also advantageous
• Proven work experience in financial management, programme/ project management and administration
• Strong project financial management, budget and data analysis
• Strong experience in grant management (for example EC, FCDO, USAID)
• Excellent communication and organisation
• Fluent or strong written and spoken English
• Available to travel as and when required within Zambia
• Ability to work independently

The FSSM role is varied and involved. Please read the for full details.

The deadline to apply is 30 July 2024 23.59 BST UK.

The recruitment process will be in three stages. The first stage will be a written task lasting up to 90 minutes. Successful candidates at this stage will then be invited to a virtual Teams interview, lasting up to 1 hour. A final virtual interview with the Regional Director as required.

We anticipate interviewingcommencing 4 August 2024 onwards. We reserve the right to close this opportunity early.

Please simply use the link provided here. Please apply in English. We are particularly keen to understand why you wish to work with Sightsavers.

As an equal opportunity Employer we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader therefore qualified people living with a disability are particularly encouraged to apply.

Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.

Overview of Go-Forward:

This is an exciting opportunity to join a small charity at a time of big growth. Go-Forward Youth was founded by care leavers to provide support to care experienced young people as they transition to adulthood and independence. Our core aim is to reduce social isolation and improve outcomes for young adults who have recently left the care system by offering a place for them to turn in moments of loneliness, crisis and celebration, and offering programmes that support them to develop the skills required for living independently. Our long-term vision is to combat the stigma that surrounds care leaving so that care leavers feel supported and empowered to achieve their ambitions without barriers to access.

We run a busy programme of social activities, personal development and employability skills training for care leavers across London and are looking for a hardworking, highly motivated and conscientious individual to take responsibility for the day-to-day administration of the charity.

Main Tasks:

To support the Go-Forward Youth CEO in maintaining professional, robust, and efficient administrative systems and records for both Go-Forward Youth as follows:

1.Be the first point of contact for both entities and to manage the office email account and diary, drawing to CEO, Funding Manager or Chair of Trustees matters that they need to action, and ensuring that we respond in timely fashion to all external communications.

2. Administration of courses and programmes

a. Maintain lists of participants and volunteers, including attendance logs

b. Ensure that we maintain appropriate records for each – for identification and compliance, for communications, and for programme progress

c. Produce and distribute regular updates to both volunteers and programme participants

d. Liaise with Local Authorities (LAs) regarding the administrative aspects of developing Go-Forward Youth projects and programmes in other LA boroughs

e. Assist with recruitment and onboarding and on boarding of new staff.

f. Maintain risk assessment, safeguarding, fire safety and other records, making sure all policies are reviewed and updated yearly. Ensure that all staff and volunteers working with clients have been DBS checked (Enhanced).

3. Administration of grant applications

a. Support the Funding Manager by logging, recording and monitoring the progress of Go-Forward Youth grant and funding applications, along with report deadline.

b. Update the CEO and Trustees on in-progress funding applications and ensure action is taken and deadlines are met where necessary.

c. For grants won, ensure that reporting cycles are noted in the charity’s diary, and that the appropriate reports to funders get sent

4. Administration of Board and other internal compliance processes

a. Meet with the CEO weekly to review the overall performance and objectives of the charity.

b. Maintain systemised record keeping of invoices and receipts, to be stored securely and sent to the relevant key personnel.

c. Undertake any other administrative activity necessary to support the smooth running of the charity as instructed by the CEO.

d. Assist the Treasurer or Chair in the preparation, administration and submission of the annual accounts to the Charity Commission and Companies House in a timely manner.

e. Assist in the preparation of board meeting papers, including circulating meeting agendas and taking and distributing minutes of meetings as required.

f. Prepare and send out personalised birthday and celebration cards to young participants.

g. Look for opportunities to create, develop and streamline existing office systems.

h. Support the administration of the lived-experience-led Youth Advisory Board (YAB) and Own-It Alumni Network.

i. Maintain and develop clear and full electronic and physical filing systems.

j. Organise the logistics, catering and other event organisation for the quarterly Trustee meetings and other ad hoc meetings and events as appropriate.

5. Administration of external communications

a. Update and review the communication channels, via website or social media fortnightly.

Do you want to work with a leading advocacy charity organisation supporting those in need?

Do you have experience of working or volunteering in welfare, support or health and social care and are looking for a new challenge?

Are you keen to make a difference to people who want to be heard?

Then come and join us here at VoiceAbility.

We are looking for a new Advocate to join our team in Hampshire. We are seeking applicants who have transferable skills, a willingness to learn and a desire to help those in need of support.

About us

VoiceAbility is an independent charity and one of the UK’s largest providers of advocacy and involvement services. We deliver a wide range of service contracts funded by local authorities, health trusts and other voluntary and private sector organisations.

We’ve been supporting people to have their say in decisions about their health, care, and wellbeing for over 40 years. We make sure people are heard when it matters most.  For more information on what Advocacy is and the services offered then please visit our website.

About the role

We have an exciting opportunity for an Advocate to join our team covering Hampshire. Your role will require you to travel to locations such as clients’ homes, hospitals, care homes and within community settings across the area to meet with clients and professionals. You will be home based for administration; therefore, access to your own transportation and a suitable home internet connection is essential.  

About you

Desirably you will have some experience of working in advocacy, or providing welfare, supporting, or caring for Adults or young people who have support needs, ideally for those with a variety of communication needs, mental ill health, physical health issues, or barriers to accessing education and support.

You should have worked or volunteered in health, social care, welfare, support services, education or young person’s services, or advice and guidance.

How will you make a difference?

You will be responsible for ensuring the individual’s wishes, feelings, beliefs, needs, and values are met to create positive outcomes for the people you support.

You will support people to speak up for themselves and grow in confidence, equip them to understand and exercise their rights and options, and will assist them in the decision-making process relating to their care, treatment, and support.

You will work resourcefully and collaboratively with the individuals you support.  You’ll be creative in your approach to empower our clients by ensuring you meaningfully explain people’s options and rights to them.  You’ll support individuals to fully participate in decisions affecting them and will make sure they have their voices heard. 

Professional Development?

You will have plenty of opportunities to enhance your professional abilities and you will make a real difference every day. Advocates are expected to be willing to gain, or to already hold, the Level 3 Award in Independent Advocacy Practice with disciplines suitable for the role they work in.

Benefits:

• 28 days annual leave plus bank holidays
• 5% employer pension & 3% employee contribution
• Salary sacrifice pension scheme
• Separate Life Assurance Cover
• Staff discount scheme including retail discounts, entertainment, holidays etc
• Discounted Gym Membership; Employee Assistance programme
• Supportive working environment fostering a good work/life balance
• Support with continuous professional development

Equality and Diversity

VoiceAbility believes in fostering an inclusive workplace which welcomes, values and celebrates the diversity of its staff and partners, treats all on a basis of equality and encourages all to meet their maximum potential.

VoiceAbility are a Disability Confident employer, any applicant that identifies themselves as having a disability and can demonstrate that they meet all the essential criteria for the role will be offered an interview. If you need to apply in a different way, please contact HR for further options.

How to apply

To apply for this role please sign up for a recruitment account by clicking the apply button on this page. Follow the instructions to create your account, upload your CV, and complete our short application form.

Important Dates:

Closing date for applications; Midnight on 18 August 2024, however, VoiceAbility reserve the right to withdraw this vacancy before this date.

Don’t forget to read the person specification so you can tell us about yourself and how your skills, abilities and experiences match the criteria outlined in the person specification.

Hint: you can use work, personal and/or voluntary experiences, and examples to tell us why you should be our next Advocate.

We look forward to hearing from you.

NB:

If you don't already hold the Independent Advocacy Practice qualification, and you are successful in your application, it is a requirement that you complete the core element within 12 months of commencing the training.  VoiceAbility will fund this training.

We are recruiting an interim Grants Operations and Data Manager, responsible for the systems, processes and data that contribute to the smooth running of the Foundation’s funding programmes.

The Rothschild Foundation delivers funding programmes both locally, in its home county of Buckinghamshire, and nationally, across England. Our areas of interest are Arts and Culture and Regenerative Food and Farming, where we make a number of multi-year investments each year, as well as operating a Community Fund which provides small grants to support local communities.

This is an exciting time to join the Grants Team. We have begun to refine our approach to our local funding through a Theory of Change process, involving local stakeholders in developing our intended outcomes. Following a review of our food and farming activity, we are developing a rejuvenated Regenerative Food and Farming strategy for our national activity in spring 2024. We have recently begun to develop our evaluation and learning processes.

We are lucky to call the beautiful Waddesdon Estate our home, operating from an office based on the Estate. Our grant-making is inspired by the art collection and buildings of Waddesdon Manor and the natural environment and farming practice of the Waddesdon Estate. We develop close working relationships with our grantees, often using our spaces and our cultural and environmental assets to support their work.

We offer hybrid working with some home-working, with Wednesday a dedicated day with the department all in the office.
Through our funding we are committed to making a difference across all communities. In our organisation we are looking to increase the diversity of our workforce and welcome applicants from diverse backgrounds to apply for this role.

Specific Duties Include
Systems and IT:

• Management of grants database (Blackbaud Grantmaking) including maintenance, auditing and system updates.
• Development of the database including external portal to improve user experience.
• Management and creation of online grant application and reporting forms with associated grantee correspondence and staff management dashboards.
• Working closely with IT and Records Management to structure and maintain the Grants Team’s SharePoint site and shared drives.

Finance:

• Develop, manage and maintain reporting systems to enable effective financial reporting.
• Develop and implement robust due diligence processes for all stages of grant making.
• Oversee grant payment requests and instructions, liaising with Accounts department to ensure payments are made on time and in accordance with grant agreements.
• Liaison with the Accounts department to prepare year end grants reports for statutory accounts and external auditing.

Data and Learning:

• Management and development of systems for collating and organising quantitative and qualitative data to meet evaluation and learning needs.
• Data analysis including creation of infographics and data visualisation.
• Liaison with external partners on systems for collating, organising and sharing data in accordance with current data regulation.
• Supporting the Buckinghamshire Data Exchange (BDEx) by providing data updates and contributing to project effectiveness.
• Ensuring regular grant data updates to the 360 Giving portal are made

Communications:

• Management of the RF website including updates, content creation and liaising with website developers.
• Review of website content to ensure alignment with accessibility guidelines.
• Management of the RF’s social media presence including LinkedIn profile and MailChimp newsletter.
• Assist in production of the RF’s publications, such as Annual Review.

Line Management:

• Line management responsibility of the Grants Officer role.

Administration:

• Manage and improve administrative processes and procedures.
• Preparation of Committee and Trustee papers.
• Minute taking (if required).
• Support where needed in planning and organising logistics for events, in collaboration with Waddesdon’s Private Events and Operational Teams where appropriate.

The role would suit people who have:

• Experience of managing databases, including some experience of grant-making software. We use Blackbaud and training can be provided.
• Experience of share drives and Microsoft office.
• Experience of developing processes for data collection and analysis, including infographics.
• Some financial accounting experience. Strong numeracy skills and attention to detail is a must.
• Strong project management skills.
• Confident and articulate communication, both verbal and written.
• Initiative and are able to work independently, sometimes under pressure.
• An enjoyment of collaborative teamworking.
• Flexibility in approaching new areas with confidence and creativity.
• Access to a car and a clean driving license

Do you want to work with a leading advocacy charity organisation supporting those in need?

Do you have experience of working or volunteering in welfare, support or health and social care and are looking for a new challenge?

Are you keen to make a difference to people who want to be heard?

Then come and join us here at VoiceAbility.

We are looking for a new Advocate to join our team in Guild Lodge in Preston. We are seeking applicants who have transferable skills, a willingness to learn and a desire to help those in need of support. Please note that Guild lodge is a secure mental health facility.

About us

VoiceAbility is an independent charity and one of the UK’s largest providers of advocacy and involvement services. We deliver a wide range of service contracts funded by local authorities, health trusts and other voluntary and private sector organisations.

We’ve been supporting people to have their say in decisions about their health, care, and wellbeing for over 40 years. We make sure people are heard when it matters most.  For more information on what Advocacy is and the services offered then please visit our website.

About the role

We have an exciting opportunity for an Advocate to join our team covering Guild Lodge secure mental health inpatient hospital which provides 164 beds across different levels of security (Medium, Low and Step Down).Guild Lodge also provides a specialist provision for people living with an Acquired Brain Injury. Your role will require you to work with clients within this setting. You will be home based for administration; therefore, access to your own transportation and a suitable home internet connection is essential.  

About you

Desirably you will have some experience of working in advocacy, or providing welfare, supporting, or caring for Adults or young people who have support needs, ideally for those with a variety of communication needs, mental ill health, physical health issues, or barriers to accessing education and support.

You should have worked or volunteered in health, social care, welfare, support services, education or young person’s services, or advice and guidance.

How will you make a difference?

You will be responsible for ensuring the individual’s wishes, feelings, beliefs, needs, and values are met to create positive outcomes for the people you support.

You will support people to speak up for themselves and grow in confidence, equip them to understand and exercise their rights and options, and will assist them in the decision-making process relating to their care, treatment, and support.

You will work resourcefully and collaboratively with the individuals you support.  You’ll be creative in your approach to empower our clients by ensuring you meaningfully explain people’s options and rights to them.  You’ll support individuals to fully participate in decisions affecting them and will make sure they have their voices heard. 

Professional Development?

You will have plenty of opportunities to enhance your professional abilities and you will make a real difference every day. Advocates are expected to be willing to gain, or to already hold, the Level 3 Award in Independent Advocacy Practice with disciplines suitable for the role they work in.

Benefits:

• 28 days annual leave plus bank holidays pro-rata
• 5% employer pension & 3% employee contribution
• Salary sacrifice pension scheme
• Separate Life Assurance Cover
• Staff discount scheme including retail discounts, entertainment, holidays etc
• Discounted Gym Membership; Employee Assistance programme
• Supportive working environment fostering a good work/life balance
• Support with continuous professional development

Equality and Diversity

VoiceAbility believes in fostering an inclusive workplace which welcomes, values and celebrates the diversity of its staff and partners, treats all on a basis of equality and encourages all to meet their maximum potential.

VoiceAbility are a Disability Confident employer, any applicant that identifies themselves as having a disability and can demonstrate that they meet all the essential criteria for the role will be offered an interview. If you need to apply in a different way, please contact HR for further options.

How to apply

To apply for this role please sign up for a recruitment account by clicking the apply button on this page. Follow the instructions to create your account, upload your CV, and complete our short application form.

Important Dates:

Closing date for applications; 1700 on 15 August 2024, however, VoiceAbility reserve the right to withdraw this vacancy before this date.

Don’t forget to read the person specification so you can tell us about yourself and how your skills, abilities and experiences match the criteria outlined in the person specification.

Hint: you can use work, personal and/or voluntary experiences, and examples to tell us why you should be our next Advocate.

We look forward to hearing from you.

NB:

If you don't already hold the Independent Advocacy Practice qualification, and you are successful in your application, it is a requirement that you complete the core element within 12 months of commencing the training.  VoiceAbility will fund this training.

About the role     

A4S was established by HM King Charles III in 2004, when he was The Prince of Wales, to transform finance to make sustainable business, business as usual. Today we work with leading CFOs, finance managers, business schools, regulators, standard setters and more, to drive a fundamental shift towards resilient business models and a sustainable economy. 

The Personal Assistant will provide professional diary, business and administrative support to four roles -  the Executive Director of Knowledge and Learning, the Director of the CFO Programme, the Director of Capital Markets and Fundraising, and the Head of Europe and Global Reporting Lead (‘the principals’).

Responsibilities of the role will include:

• Plan and co-ordinate the principals’ diaries, arranging meetings and calls, and helping to prioritise time. 

• Manage logistics for meetings, ensuring agendas, briefs and papers are prepared, as appropriate. 

• Monitor email traffic, ensuring the principals’ email inboxes are prioritised and highlighting urgent emails for action. 

• Organize the logistics and travel arrangements for overseas business trips undertaken by principals. 

• Arrange logistics for meetings and workshops, including liaising with attendees and their PAs, and circulating papers. 

• Attend meetings, take minutes as required and produce documentation in a timely manner. 

Download the full job description attached to this vacancy.

About you

You will have administrative support experience and previous PA/Secretariat experience, including responsibility for diary management for multiple principals concurrently. You will have a proven ability to work efficiently under pressure to meet deadlines and have excellent organizational skills. 

Excellent communication skills (both written and oral) and proven experience of engaging with a wide range of people at all levels in a professional capacity are essential. Candidates must also demonstrate a high level of attention to detail and be comfortable working with various new IT systems and software.

Interest in sustainability, business, and/or finance, as well as knowledge of Salesforce or similar CRM systems and European languages other than English, would be an advantage.

Further specifications are available in the full job description.

About us 

A4S offers a competitive range of benefits, a good work-life balance, employee growth and development, and a vibrant organizational culture.

You’ll join a small team of about 45, who are based primarily in and around London. You’ll interact and work with most of your colleagues and stay in the loop on the full extent of our programmes. We value our people, and strive for a collaborative, supportive and non-hierarchical structure.

Our dedicated office is in Mindspace Shoreditch- a vibrant, modern and dog-friendly co-working space which hosts weekly events including brunches, after-work socials and the occasional ping pong evening! We also organize our own team lunches, park days and away days - with team volunteering days also on the horizon. 

Benefits 

The benefits outlined below are specific to UK employees, however, we strive to provide similar benefits for staff in other locations. 

1. 25 days leave, increasing by one day every year to a maximum of 30 days (pro-rata for part-time roles).2.

2. Up to 5 days per year for volunteering. 

3. BUPA private medical insurance which covers GP virtual consultations, hospital treatment, cancer treatment, mental health treatment and more. This is available from the beginning of employment and covers pre-existing conditions. 

4. A 7.5% employer pension contribution, with a 2.5% minimum contribution from the employee. 

5. WeCare membership, providing you and your family or cohabiting partner with access to 24/7 medical consultations, mental health support, guidance on legal and financial issues, and more. 

6. Death in service and income protection insurance. 

7. Perkbox membership, offering: generous discounts across everyday spending, wellness and fitness, restaurants, gifts, travel, and more; Perkbox Medical, through which you can book virtual GP appointments and receive prescriptions; and a wellness hub with content covering nutrition, workouts and meditation.

8. Flexible working arrangements – both in terms of location and core hours  (subject to agreement and role-dependent, but never unreasonably refused) 

9. A ‘cycle to work’ scheme. 

To apply 

You can find the full job description attached below – please read this carefully before applying.   

Please complete the application form by clicking 'apply' below, submitting both your CV and a cover letter of no more than 2 pages as attachments where prompted. Please specify in your cover letter where you first heard about this position (eg Linkedin, Charity Job, Escape the City, A4S webpage etc.). 

We value a diverse and inclusive team, and we know that studies have shown that some potential applicants are less likely to apply for jobs unless they meet every single requirement. If you are excited about this role but your past experience isn’t an exact match, we encourage you to apply and let us know what you can bring to it and A4S. You may be the right person for this job, or for future opportunities.

Applicants should be able to show an understanding of A4S and its programmes, and outline what they can bring to the role.

Applicants must have the right to work in the UK. We will consider applicants with Graduate or HPI visas that have at least 18 months remaining for permanent roles. We are currently unable to offer visa sponsorship.

For more guidance on applying to A4S, please see ‘Tips for your application to A4S’ attached to this vacancy.

Do you have the commitment and resilience needed, to work with some of the most vulnerable people in our communities? If the answer is yes, please read on.

About the role:

As Specialist Project Worker Complex Needs, you will work creatively and collaboratively with women who have experienced VAWG. You will provide an effective high quality support service in an accommodation setting, working with clients facing Multiple Disadvantage, and living with complex needs as well as those with medium and low support needs. The role of complex needs project worker (Specialist Project) is a specialist role designed to understand the multiple disadvantages that victims of VAWG may face. As such you will understand gender informed practice and working with those who are victims of domestic violence and other gender-based violence. It is also essential that you understand the importance of best practice around those who have experienced multiple disadvantages by adopting a trauma informed approach in line with SHP’s psychologically informed framework.

Gender-based and gender informed support will also need to be offered such as attending MARAC, using a multiagency approach and helping your clients to reduce harm in relation to VAWG. We aim to offer a holistic approach to case working and you will also be expected to engage your clients with activities within the hostel, ETE and mental health support from external agencies in order to help them to move towards independence.

SHP’s aim is to improve outcomes for service users both within the service and by enhancing their ability to utilize external specialist, statutory and community services. The support you provide will ensure that clients are able to:

• Access and sustain their accommodation within our services
• Access and feel safe in engaging with specialist support in relation to their needs (i.e., substance use, health, mental health, complex trauma, offending, street activity}
• Access primary health care, and improving their wellbeing and process of recovery.
• Access work, training, and other opportunities,
• Be supported by, and be active in, their community
• Develop and maintain positive personal relationships

You will be part of a dynamic team in a Respite setting, holding a caseload of clients with the opportunity to draw on specialist roles within the team, the organization more broadly, and working in tandem with specialist external agencies. Your ability to forge meaningful relationships will provide the basis of the work to empower your clients, helping them to engage with a range of community resources and build a robust network of support.

About you:

• Previous experience of working with female rough sleepers or people with complex mental health, physical health or substance use support needs. 
• An understanding of working with people using person-centred approaches and working collaboratively within a harm minimisation and recovery framework.
• A flexible, innovative and creative approach to working with a sometimes hard to engage and challenging client group, is also required.

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across all 32 boroughs.

We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You'll have the opportunity to lead, co-create, and inspire change while enjoying a collaborative, growth-oriented environment. 

Join us in creating a brighter, more hopeful future for individuals in need. 

Important info:

Closing Date: Sunday 11th August at midnight

Interviews to be held on: Week commencing 19th August via Microsoft Teams

This post will require an Enhanced DBS check to be processed for the successful applicant.     

*For genuine occupational requirement reasons, we are seeking female applicants only for this post (exemption under the Equality Act 2010; Schedule 9 Part 1).