Accounts Services Administrator Jobs
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for someone with the skills and experience of an operational role in a small dynamic and growing organisation to join our team. This is an important role working closely with our CEO to help our charity achieve its ambitious growth plans. The role is part time working 3 days per week which can be worked flexibily.
You will undertake a range of operational and financial activities. You will be experienced, well organised and accustomed to independent remote work and will join a friendly team of five and be willing to contribute to all areas of our work. You will be flexible to the needs of the charity and as such undertake tasks and responsibilities not specifically listed here but relevant to its smooth running, including general office and administrative tasks and aspects of service delivery, as directed by the CEO
JOB SUMMARY
To support the CEO and assist the PKD Charity to deliver its organisational operations effectively and continue to provide first-class services to our community.
YOUR RESPONSIBILITIES
- Manage project grants and contracts and liaise with the charity’s accountants to ensure income and expenditure are tracked correctly.
- Manage regular financial activities including gift aid claims, lottery returns, expense checking and bank reconciliations.
- Manage policies and procedures, including periodic reviews and updating.
- Help update and maintain records on our CRM, in line with current legislation.
- Produce reports for the CEO as required.
- Participate in annual and 3-year strategy and business planning.
- Help plan new projects.
- Propose systems and tools to improve operational effectiveness and efficiency.
- Support staff operationally as and when required, eg occasional venue/catering booking.
- Any other reasonable duties as required within your competence and abilities.
About the PKD Charity.
Founded in 2000, we’re the first and only UK charity solely dedicated to improving the lives of an estimated 70,000 individuals and their families affected by polycystic kidney disease (PKD) in the UK.
PKD is a range of life-threatening inherited conditions that can cause kidney failure and affect other organs in the body such as the liver, brain, heart and bowels. Most people with PKD live with an uncertain prognosis, intermittent pain and infections, and then have to undergo life-saving dialysis or transplant in their 50s. A few babies have a rare form of PKD which results in death during pregnancy or shortly after birth; surviving children often have to have either a kidney or liver transplant before the age of 10.
We provide reliable, accredited information, advice and personalised support. We raise awareness of the burden of PKD, both clinical and psychosocial. We fund research aimed at understanding more about PKD and the discovery of therapies that will improve quality and longevity of life.
The Board of Trustees are committed to providing equal opportunities for everyone and encourage applications from all sections of the community.
The client requests no contact from agencies or media sales.
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We are currently looking for an Operations Administrator to join us at The Duke of Edinburgh's International Award Foundation.
Not all learning happens in the classroom. In fact, some of life’s most valuable lessons happen in the least likely of places.
This is where The Duke of Edinburgh’s International Award (the Award) comes in.
Founded nearly 70 years ago, the Award is a global, non-formal education and learning framework which operates in more than 120 countries and territories.
Open to all 14 to 24-year-olds, regardless of their background, culture, or physical ability, the Award aims to challenge young people to discover their potential and find their purpose, passion and place in the world, while working towards a globally recognised accreditation.
The Operations Administrator will work closely with the broader Operations team to provide centralised communication and administrative support, and effective coordination across all aspects of the work of the Operations team.
As this role is central to the work of the Operations team, the person will need to be proactive, organised, and able to juggle multiple tasks and deadlines. As well as being the key link between the Operations team and the Research and Communication teams, they will need to be able to work well with the wider organisation and provide excellent customer service to a variety of stakeholders globally. A key focus of the role will be to ensure data accuracy across a variety of platforms, drafting and coordinating centralised communications with Operators, and support reporting on the activities of the Operations team. The successful candidate will not only have strong administrative skills and experience but will also have strong experience within communications and/or research.
Please see the recruitment pack for more information on key responsibilities for the role.
The closing date for applications is Friday 9 August by 12 noon EST. Please submit your CV and cover letter by this date. Interviews will take place shortly after, and we are looking for the successful candidate to start as soon as possible.
Our long term ambition is that every eligible young person aged 14 – 24 will have the opportunity to participate in the Award.
The client requests no contact from agencies or media sales.
Better Cotton is seeking a Grants Accountant to support project teams with the financial management and administration of grants received from donors. You will be responsible for preparing financial reports for donors for grant-funded projects and will work closely with project teams to ensure those projects are delivered within budget and in accordance with the donors’ requirements.
The position sits within the Finance team and is supervised by the Grants Accounting Manager (based in London).
This challenging role offers excellent opportunities for personal and professional development, together with a competitive benefits package.
Responsibilities
Grants compliance
· Ensure compliance with donors’ financial requirements, rules and regulations, and internal
and external deadlines.
· Prepare accurate, timely financial reports as per donors’ requirements.
· Provide training, guidance and direction to Better Cotton staff and project partners to ensure compliance with those requirements.
· Work closely with the project teams to ensure that required procurement processes are followed.
· Coordinate project audits, liaise with auditors and project team, collate audit documentation, and respond to auditors’ queries.
· Follow-up on audit recommendations and corrective actions.
Financial management and accounting
· Monitor project expenditure in collaboration with project managers, addressing variances and mitigating actions.
· Maintain accurate accounts and allocation of expenditure, ensuring adequate supporting documents for all grant-funded expenditure.
· Prepare funding requests to donors and monitor grant income.
· Provide support and guidance to budget holders on monitoring the project budget and forecasting.
· Undertake project financial close out (including reconciliations).
· Allocate staff costs to grant-funded projects based on timesheets.
· Monitor, maintain and administer the timesheets application and data in SalesForce and FinancialForce (Certinia).
· Support with quarterly accounting for grants (e.g. recognising income, reviewing balance sheet codes).
General
· Support grant proposals, including budget development and financial review.
· Support with budgeting and forecasting for the organisational budget preparation and monitoring cycles.
· Provide support with year end processes and statutory audits.
· Undertake all other duties that may be determined by the line manager and that are compatible with the job description.
Profile
The selected candidate will have the following skills, knowledge, and experience:
Essential
· Recognised qualification in Accounting, Finance, or Business Administration
· Excellent command of Excel and literacy in other Microsoft 365 apps (Word, PowerPoint, Outlook)
· Bookkeeping and Accounting: experience in a finance support function
· Experience working with an ERP or accounting package
· Experience in financial reporting to donors
· Experience in preparing financial reports for budget holders and managers
· Experience in grants financial management and compliance with contracts (in particular with donors’ contracts)
· Excellent time management and ability to meet deadlines, with strong organisational skills
· Close attention to detail and accuracy, with strong analytical skills
· Fluency in English, both written and spoken, with attentive listening abilities and the ability to communicate clearly and concisely
· Flexibility, initiative, ability to work autonomously
· Excellent interpersonal and teamwork skills, with a service-oriented attitude
Desirable
· Experience working with international organisations
· Experience of working in both not-for-profit and profit-making organisations
· Aptitude for manipulating data with computer systems
· Advanced computer and IT skills
· Experience with using FinancialForce (Certinia)
· Ability to work in a multicultural environment with respect for diversity
· Interest in and commitment to sustainability
What we offer
· Competitive salary
· Hybrid working – One to two days/week in the Central London offices
· The opportunity to work from anywhere in the world for up to one month per year
· Flexible working, with core hours from 10 am to 4 pm local time
· Continuous learning and development
· Pension scheme
· 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over Christmas
· Enhanced parental benefits
· A warm, positive working environment where everyone is valued
· The opportunity to make your mark and make a difference.
Working arrangements
The position is full time (40 hours per week) and will be based in London. Better Cotton offers flexible working, with core hours being 10 am – 4 pm, and operates a hybrid working model.
Travel may be required to visit other Better Cotton offices (up to 5%).
Applications
Interested applicants with the required attributes are asked to send, in English, a detailed CV (2 pages maximum) and a brief cover letter (1 page maximum) to Better Cotton
Application deadline: 12 August 2024
Our hiring process
· Screening call – One week after application deadline
· Interview and test – Two weeks after application deadline
About Better Cotton
Better Cotton is the world’s largest cotton sustainability programme. Our 200+ colleagues of 37+ nationalities are united by a shared passion and commitment to achieving the Better Cotton mission: to help cotton communities survive and thrive, while protecting and restoring the environment. Through our network of field-level partners a quarter of the world’s cotton is now grown under the Better Cotton Standard. We have united the industry’s stakeholders behind our efforts, from ginners and spinners to brand owners, civil society organisations and governments.
Everyone who cares about cotton and its sustainable future can now be part of something better.
About our Values
The post holder will be expected to operate in line with our workplace values which are:
· Trustworthy (including honest, transparent, credible)
· As having Integrity (including responsible, authentic)
· Positive (including problem-solving, pragmatic)
· Engaging (including adaptable, inclusive, holistic)
· Daring (including courageous, innovative, game-changing)
Being you @ Better Cotton
Better Cotton is committed to creating a diverse environment and is proud to be an equal opportunity employer with a strong commitment to good practice and transparency in the management of natural, human, and financial resources.
We have a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.
The client requests no contact from agencies or media sales.
Job Title: Interim Financial Controller
Location: London (Hybrid)
Responsible for: Two Finance Officers directly and a Finance Assistant indirectly
Duration: Eight months fixed term, starting from 1st September 2024 (maternity cover)
Gross annual salary: £54,000
Deadline: 8th Aug 2024, 17:00 UK time.
Conciliation Resources
Conflict is difficult, complex and political. The world urgently needs to find different ways to respond. Conciliation Resources is an international organisation committed to stopping violent conflict and creating more peaceful societies. We work with people impacted by war and violence, bringing diverse voices together to make change that lasts.
For over 25 years, we have been making peace possible. We currently have over 80 full and part-time staff members, working mainly out of the London and Australian offices. We work with over 70 locally-based and international partners worldwide.
Job Overview
Finance Team
The Interim Financial Controller sits within a Finance Team, which provides the full range of financial support, reporting and services across Conciliation Resources to support the efficient and effective running of the organisation and the delivery of its work.
Other senior finance team roles include an Income & Treasury Accountant, as well as a Senior Finance Business Partner
Job Purpose
The Financial Controller has responsibility for the maintenance of business processes and controls, expenditure and balance sheet transactions. He/she also works with the rest of the Finance Team and other teams to ensure smooth and timely project and statutory audits. The Interim Financial Controller will provide cover for this role while the postholder is on maternity leave.
Scope and Accountability
The Organisational Support team provides support to all parts of Conciliation Resources in the areas of financial management, personnel (HR) management, fundraising, information and communications technology, facilities and organisational communications.
The post-holder works closely with others in the Finance Team and other staff across Conciliation Resources as well as our organisational partners. This is a key role in both delivering and developing our financial controls framework, processes and procedures and being able to respond to and resolve problems. The Interim Financial Controller will also have line management responsibilities.
Person Specification
Essential
• Experience in managing projects funded by the European Union, FCDO and other donors, including donor relationship management, programme development and narrative and budget reporting.
• Qualified Accountant (CCAB) with substantial experience of working in an accounting function
• In-depth knowledge and understanding of internal controls and finance & accounting processes
• Proven experience of managing month end and year end processes including audits
• Substantial experience of balance sheet reconciliations and preparation of supporting schedules for audits
• Experience of managing a purchase ledger and payments function within a busy finance function
• Good working knowledge of tax and VAT in the Charity context
• Meticulous and good attention to detail
• Good communication skills
• Determined and assertive, prepared to get into the detail to understand the complex issues and find solutions
• Proficiency in the use of Excel and major financial accounting packages
• Good time management skills, ability to prioritise workload and ability to work to strict reporting deadlines
Desirable
• Experience of working in a grant-funded environment
How to Apply
The Job description is attached to this advertisement. Please do not send your CV or Resume at this stage.
Please download the Application form and Application Statement and submit them via email
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Main duties Form a close working relationship with the COO, Senior Management Team, and Trustees Provide leadership on Finance and Accounting strategy, to optimise BeyondAutism financial performance
Take overall control of the accounting function Contribute to the development of BeyondAutism strategy challenging assumptions and decision-making as appropriate and providing financial modelling, analysis and guidance on all activities, plans, and targets
Ensure that company financial systems are robust, compliant and support current activities and future growth Ensure that all regulatory requirements are met including the Charity Commission, Ofsted, the Fundraising Regulator and Company Law
Take a lead role along with the COO in management of capital, investments and arranging of finance in accordance with Trustee strategy and policy Forecasting and managing cash.
Ensuring fee income is received promptly and suppliers are paid to terms Oversight of all contracts entered by the Charity Governance Support the Board on all financial matters and any financial risks facing the organisation Support the Finance Committee including agreeing the agenda for quarterly meetings with the treasurer/chair
Work with the COO, CEO, and Chair to prepare papers for the quarterly Board meetings, attending meetings with the COO and other members of SMT Ensuring that the Charity follows the Charity Governance Code All reporting to The Charity Commission, including the year-end return and management of any SIR required Oversight of contracts, including liaison with trustees and legal advisors where required Development and strategy Business analysis – evaluation of options as charity develops and monitoring progress Modelling costs and projections for new developments
Budget Lead the budget setting process, liaising effectively with each member of SMT Set and monitor KPI’s Presentation of Budget to Trustees Management accounts Ensure timely, accurate and appropriate reporting of the month end results to the Exec team and budget holders
Review all accounts and add analysis and forecast Provide reporting against budget/forecast in summary and by department being aware of different cost classifications
Provide cash variance information and forecasting Monitor and report on compliance with banking covenants Provide executive summary reporting to Trustees Investigate variances and advise on appropriate action Management accounts
Instruct and work closely with the external auditor to ensure timely production of the Annual Report and Accounts working closely with Trustees as needed Preparation of audit schedules and other information required Reconcile the Annual Report and Accounts to the management accounts Prepare Trustee report and associated policies (reserves, investment, risk)
External reporting Reporting to external authorities – such as local authorities and ONS Charity Commission and Companies House returns and compliance Administration and relationships Manage the relationship with banks and other lenders / investors Manage the relationship with Insurance brokers and manage annual renewal Responsible for HMRC and other compliance related matters Contract reviews/relationships with key suppliers including IT and energy providers
Oversight of payroll processes/provider
Monitoring of pensions and employee benefits Review and monitor processes of internal control and ensure they are followed/appropriate People Lead, develop and support the finance team (3 part-time employees)
General responsibilities To understand, adhere to and actively implement all the policies and procedures of BeyondAutism
To safeguard children and vulnerable adults at all times
To undertake training as required Assist with other work, events and projects as needed Any other duties that the CEO and COO may reasonably require Skills and experience Qualified Accountant with familiarity of the Charity SORP Ideally experience at a senior level within the Charity and/or Education sector
We are proud to be partnering with a renowned Human Rights charity to find a full time, temporary IT Administrator. This is a full time, office based role near Old Street for a period of 2-3 months.
The IT Administrator provides administrative and logistical support to the IT team including laptop imaging, administration around contract management, taking and allocating calls to the helpdesk, carrying out first and second-line response and appropriate tasks allocated by the team managers. Carries out agreed operational procedures of a routine nature. Contributes to maintenance, installation and problem resolution with IT equipment and services. The hours for the post reflect the current service requirements, they may be subject to change if the needs of the service change.
You will be one of the main points of contact for the IT helpdesk, both by phone and email and allocate tasks as appropriate and will provide first-line response to queries with appropriate training. You will escalate any unresolved calls to more senior members of the IT team. You will log all incoming calls (phone, email, face to face) accurately, documenting progress as appropriate and closing calls with correct code to facilitate accurate reporting on activity.
This temporary role is full time and office based near Old Street/Shoreditch and is expected to start in early August for at least 2-3 months.
Additional Responsibilities:
- Assist or provide network administration functions such as implementing MS-Outlook accounts, managing data, modifying network profiles.
- Provide project management support and maintain databases to keep ongoing projects on schedule.
- Configure settings on Windows workstations.
- Replace or Migrate data on new or old computers.
As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.
In order to apply please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role.
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of the role:
The UK & International Finance Manager is responsible for the comprehensive financial management, planning, monitoring, and reporting of daily financial activities across HQ and country programmes. This includes providing advice to senior management on financial strategies.
The responsibilities include managing finances with strong controls, implementing policies and procedures, coordinating annual account production, and developing and monitoring the annual budget with senior finance leaders. The UK & International Finance Manager will also produce monthly management accounts and oversee payables, income, and treasury functions.
The UK & International Finance Manager will lead a team of technical and finance professionals, utilising expertise in finance systems and technical tools like SQL. The role includes international travel to set up and implement systems, migrate data, deliver training, and provide ongoing support. Overall, the UK & International Finance Manager ensures financial integrity and efficiency in global operations.
About the Role:
- Manage the Muslim Aid HQ Finance function, ensuring continuous financial review including costs and revenue recognition.
- Responsibility for all month end process in monthly management accounts reporting.
- Prepare management accounts including analysis of variances and reporting to budget holders, LT and Board.
- Ensuring UK & International purchase invoices and payment vouchers are correctly coded, authorised, recorded on the finance system, payment and dealing with queries within a timely manner.
- Maintain the banking relationships and be up to date with financial regulations specifically regarding banking sanctions.
- Administer payments to Country Offices in a timely manner, ensuring accuracy and compliance.
About You:
To be successful in this role, you will need:
- Educated to Bachelor’s degree level & hold UK Accountancy qualification (ACA, CA, ACCA or CIMA).
- Substantial proven post qualification experience working in a similar position in an INGO, including Senior Management experience, preferably in similar context.
- Proven experience in managing a finance team.
- Experience of Month End Process and Management Reporting.
- Experience of producing information for business cases or funding applications.
- Good team work skills with the ability to work with different and sometime conflicting agendas.
Why you should apply:
We are looking for a dedicated and dynamic professional to join our team as the UK & International Finance Manager. This role offers an exciting opportunity to lead and manage financial activities across our headquarters and country programmes, ensuring robust financial planning, monitoring, and reporting. If you are passionate about making a meaningful impact through financial stewardship, apply now and make a real difference by ensuring financial efficiency and integrity in our global operations.
Benefits you will enjoy working for us:
- 37 days holiday (including Bank Holidays and Privilege days)
- Hybrid working
- Paid time off for medical appointments
- 2 hours lunch break on Fridays
- Time off in Lieu (TOIL)
- Pension Scheme
How to apply:
To apply please submit your cover letter (no more than 1 page) and CV.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job description
This is a fantastic opportunity to join Not Beyond Redemption, a charity providing mothers in prison with free Family Law advice and representation to help them re-establish and maintain contact with their children during their sentence and upon release.
Mission:
Not Beyond Redemption was established by leading Family lawyer, Camilla Baldwin, to ensure that family law advice and representation is available not just to those who could afford it, but also to those who need it most. Maintaining a healthy and supportive relationship with family while in prison is crucial to reducing reoffending rates and improving rehabilitation.
If you are looking to join a rapidly expanding charity with a close-knit team and have a passion for making a real difference in the lives of those affected by maternal imprisonment, then this role is for you.
KEY RESPONSIBILITIES:
Executive Support:
- Manage the Founder’s inbox, draft and send emails on their behalf, and schedule appointments.
- Arrange and coordinate meetings for the Founder with internal and external parties.
Financial Management:
- Oversee online accountancy and manage payments through the online banking platform.
- Create cashflows and budgets to forecast income and expenditure, ensuring financial stability.
- Manage the relationship with the part-time accountant/bookkeeper, overseeing the production of annual accounts and reports.
- Handle organisational memberships and subscriptions (e.g., Information Commissioner’s Office, and Living Wage Foundation).
Operations Management:
- Organise monthly clinics at different prisons, coordinating with staff at prisons and partner law firms.
- Coordinate the remote clinics, ensuring that the clinics are staffed with volunteers.
- Arrange and coordinate staff travel arrangements.
- Conduct DBS checks for employees and volunteers.
Payroll Administration:
- Set up payroll online using Xero, which automatically generates monthly payroll, pension filings, and PAYE submissions.
- Process pensions and PAYE.
Fundraising Support:
- Collaborate with the Head of Fundraising to identify Charitable Trusts and Foundations for potential applications.
- Assist in drafting funding applications and meeting with Charitable Trusts and Foundations to secure donations.
- Provide updates for funders to communicate the impact of their support.
- Keep fundraising documents updated, including the application tracker, fundraising calendar, and donations spreadsheet.
- Manage donation processes, ensuring accurate recording, acknowledgement, and stewardship of donors.
Communications and Marketing:
- Manage and curate content for the organisation’s social media platforms.
- Design compelling marketing materials to promote the organisation’s initiatives, including the annual Impact Report.
- Ensure the website is up to date.
Trustees and Board Management:
- Act as the main point of contact for the board of trustees.
- Coordinate and manage Trustees' meetings, compiling board agendas and associated paperwork.
- Prepare minutes for Trustees’ meetings.
- Communicate with Trustees throughout the year to keep them updated on all activities.
Event Coordination:
- Plan and execute fundraising events and charity initiatives.
- Participate in networking or awareness-raising events, ensuring we have presentations and staff available.
Research and Data Analysis:
- Conduct ongoing research on maternal imprisonment to ensure up-to-date knowledge of statistics and trends.
- Send out questionnaires to clients to collect qualitative and quantitative research.
- Collect data from client feedback to assess our impact and identify areas for improvement.
Please read the Job Description for more information.
PERSON SPECIFICATION:
If you are interested in applying and are passionate about the work we do but are not sure you have all the skills and experience, please do still apply. We are open to candidates learning on the job and we will support the development of the successful candidate.
We are looking for someone who is:
- Proficient in office/administrative/charity work with at least one year’s experience.
- Highly organised with strong attention to detail and the ability to work to deadlines and under their initiative.
- A strong communicator with persuasive written and verbal skills.
- Experience/knowledge of financial controls and budget management
- Experience in developing and maintaining relationships with a variety of stakeholders.
- A resourceful problem solver with the ability to manage multiple priorities.
- A team player with a positive and proactive attitude.
- A can-do attitude with a desire to learn and develop skills.
- IT skills- excellent experience with MS Office.
- Passionate about our mission of supporting women in prison.
Desirable:
- Experience using Xero.
- Experience in developing and building high-value partnerships.
- Experience in public speaking.
- Experience in organising and hosting events.
Our Culture:
At Not Beyond Redemption, we value collaboration, integrity, and dedication to our mission. We strive to create a supportive and inclusive environment where all team members can thrive. In this role, you will work closely with our legal team.
This is a rewarding role that offers the opportunity to make a real difference. We look forward to hearing from you!
Providing mothers in prison with free Family Law advice and representation to protect their relationships with their children.
Hours: Full-time
Remuneration: £30,000 to £31,500 GBP gross annual (dependent on experience)
Duration: Permanent
Location: UK-Med Office, Manchester, UK with hybrid working (approximately 30% on-site)
Do you have knowledge of accounting, finance and budget functions, payroll processing and administration. Ability to analyse and apply data across the full range of finance, payroll, and accounting functions?
UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years towards a world where everyone has the healthcare they need when crises or disasters hit.
We are looking for Finance Coordinators to support our Finance Team in ensuring appropriate finance management, accounting, control and reporting.
You will assist in the day-to-day accounting operations in accordance with UK-Med’s policies and procedures,
Our ideal candidate will be able to support in processes financial transactions and provides technical support to the Field with the processing of financial transactions, and monitors compliance with applicable financial rules and regulations. The incumbent therefore keeps frequent contact with staff at various levels, including Country/Field Offices.
You will be comfortable working at pace and thrive on achieving challenging objectives and meeting rapidly changing demands.
Experience working internationally, particularly in humanitarian emergency response, is an advantage but not essential.
We offer a competitive salary and benefits along with a friendly working environment and the opportunity to make a real difference through humanitarian work. UK-Med is a growing and developing organisation with a committed team of staff, volunteers and members.
This role is a truly exciting opportunity to help develop our people services to meet the challenges and opportunities our growth present.
How to apply
We strongly recommend that you read the Candidate Information Pack - Finance Coordinator - July 2024 before applying for this role.
To apply, please submit a current CV and a supporting letter (2 pages) through our online jobs portal.
Your covering letter must include a detailed explanation of your suitability for this post with specific reference to the criteria in the person specification
Applications must be submitted no later than Wednesday 1st August 2024
Please note that this is a rolling recruitment process. Applications will be accepted on an ongoing basis and hiring manager will review applications as they are received, decisions may be made at any time if a suitable candidate is identified.
Applications for work in the UK can only be accepted from people with an existing right to work in the UK.
UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.
UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.
The client requests no contact from agencies or media sales.
Supporter Services Manager
We are seeking a passionate and dynamic Supporter Services Manager to lead a Supporter Services team
Position: Supporter Services Manager
Location: London, N1 7GT
Salary: £40,560 per annum
Contract: Full time, Permanent
Closing Date: Thursday 1st August 2024
About the role:
As Supporter Services Manager you will play a pivotal role in ensuring that supporters receive exceptional care and that all donor processes run smoothly. Your leadership will help the charity continue their mission of providing timely and effective humanitarian aid.
Key Responsibilities:
- Team Leadership: Manage and develop the Supporter Services Officer and temporary staff, ensuring clear objectives and personal development plans are in place.
- Workflow Management: Oversee donation processing and enquiry handling, ensuring all deadlines and service level agreements are met.
- Supporter Care: Champion excellent supporter care across all teams and channels, staying informed about best practices in the sector.
- Service Improvement: Develop and refine service level agreements and key performance indicators, continuously improving supporter experience.
- Legal Compliance: Ensure all activities meet relevant legal requirements, including Data Protection and Gift Aid regulations.
- Relationship Management: Build and maintain strong relationships with internal teams and external suppliers to support fundraising efforts.
- Complaint Handling: Manage escalated supporter complaints, ensuring timely and satisfactory resolutions.
About you:
To be successful in the role of Supporter Services Manager, you will need proven experience in line managing a customer or supporter care team, with a strong track record in nurturing talent and achieving results.
Other key skills and experience include:
- Experience of managing gift administration processes and procedures, including Gift Aid, in a UK charity.
- Proven ability to establish, manage and drive outstanding performance from relationships with external suppliers and consultants.
- Experience of financial management including budgeting and forecasting.
- Experience of working in a pressurised rapidly changing environment.
- Excellent interpersonal and communication skills, both oral and written and a confident communicator with all audiences.
About the organisation:
You will be joining a unique and dynamic membership organisation which comprises 15 of the UK’s leading humanitarian agencies. Since it was founded in 1963, they have run over 77 fundraising appeals and raised more than £2.4 billion to help save lives and protect livelihoods in disaster-affected communities around the world. The DEC offers hybrid working; during an appeal, office attendance is mandatory for two weeks.
Other roles you may have experience of could include: Supporter Care Manager, Supporter Experience Manager, Supporter Development Manager, Senior Supporter Experience Manager, Fundraising Experience Manager, Customer Experience Manager, GiftAid, #INDNFP etc.
How to apply
If this role is of interest and meets your skills, experience, and knowledge, then please apply with an anonymised CV (i.e. please state your initials only, not your full name) and a cover letter detailing why you feel you are suitable for the role.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Please note, due to the nature of the service, it is an occupational requirement that the post holder is female and the post is therefore exempt from the provisions of the Equality Act 2010 in terms of Schedule 9, Part 1, and Paragraph 1 of the Act.
ABOUT THE ROLE
We're hiring a specialist women’s refuge, Service Manager. Someone who really cares about the rights of women and their children to join our new service in West London. This role is an opportunity for a leader to support and manage a refuge accommodation for women and children surviving domestic abuse many of whom are living with trauma .
The service provides a much needed safe space and support for women to feel empowered in their healing journey and to feel secure in their independence, strength and skill. The successful candidate will support in leading the service which spans over 3 buildings and will develop their team which consists of support mentors and children and family workers. We are seeking a passionate, driven and motivated colleague to lead this service in a trauma informed and inclusive way.
You will the have overall responsibility of your service and team, aiming to deliver a high quality, trauma informed service to your residents. Your role is to ensure full contract and regulatory compliance whilst being a role model/leader for your team to achieve KPI's and other requirements as per the service needs.
Shift/Working pattern: 37.5 hours a week in service Monday to Friday 9am to 5pm, you may also be required to work outside these hours as per the service requirements and needs. You will also take part in our on call service.
Benefits, including Non-Contractual Perks
- 25 days annual leave, increasing with the length of service
- Training and Development, including access to courses, upskilling, and progression plans
- Medicash includes discount gym memberships, routine optometry care, dental treatments, and physiotherapy treatments
- Employee Assistance Programme, including counselling
- Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing.
- Life Assurance Scheme
- Cycle-to-work scheme
- Annual Staff Awards
- Be part of a person-centred organisation!
ABOUT YOU
The successful applicant will have keen knowledge of the needs of women experiencing domestic abuse and will have strong leadership and team development skills.
We are an organisation which embraces differences and encourage our staff to bring their professional but authentic selves to work! We're looking for someone who is driven to provide high quality, effective, and person centred support to staff, colleagues, residents and participants, someone who thrives working in a team but can also work independently using their own initiative! You need to be confident in leading a motivating a team, being able to be proactive and adaptable and maintain a high morale within the service. We look for compassionate, supportive and empowering leaders who are comfortable working in a fast-paced and constantly changing environment! If this sounds like you, take a look at our full JDPS and apply now!
OVERVIEW OF KEY RESPONSIBILITIES
Line Management and Leadership
- Provide high quality support, leadership and line management to staff, offer guidance, support, and advice to the team and support them to perform to the best of their abilities.
- Provide leadership and management throughout the full employee lifecycle.
- Hold regular one to ones and team meetings to support effective teamwork and communication. Facilitate a culture where constructive challenge is welcomed.
- Proactively embed a culture of learning, development, reflection, and evaluation in a psychologically informed environment.
Service Delivery
- Manage the overall day-to-day operational delivery of your service, working directly with your team, colleagues, residents and participants, as well as other stakeholders to provide a high-quality, holistic service which meets the needs of our residents.
- Ensure service responsibilities and requirements are carried out effectively. This includes but is not limited to; welfare checks, risk assessments, support sessions, safeguarding checks, training and development, and other responsibilities required for effective service delivery.
- Support the team to carry out their day to day duties and responsibilities, offer guidance and support as necessary.
- Work proactively to ensure the service and team meet and exceed Key Performance Indicators, and work in line with professional codes of conduct.
- Empower residents and participants to make decisions to take control over their lives, by creating an enabling environment.
- Be part of the operational on-call Rota for providing out-of-hours support across the operations directorate.
Risk Management
- Follow relevant risk assessment and management procedures, share relevant information with others as necessary.
- Ensure all case recording and information is accurately recorded in a timely manner, ensuring confidentiality and GDPR.
- Champion, and act as a point of reference for safeguarding concerns within the service(s). Ensure all staff attend relevant safeguarding and training and use knowledge to coach and advise the team.
Property and Housing Management
- Ensure the accommodation in which residents live is clean and maintained to a high standard
- Ensure all repairs and maintenance issues are correctly reported and managed through to completion.
- Ensure a provision of high quality housing management service is provided to residents.
Financial Management
- Manage the service budget and review monthly management accounts: Set budgets and ensure resources are maximised.
- Promote effective cost control mechanisms and other financial activities.
- Maintain financial management within the service.
Other
- Some of what else is included: Contract management and Internal auditing, admin, and general other duties as required.
Other responsibilities than those described above may be required to be undertaken from time to time and will be expected to be performed to as long as it is within the capability and level of the position. Please refer to the JDPS attached for more information.
KEY CRITERIA
What we are looking for:
- It is an occupational requirement that the post holder is female
- Knowledge of the needs of women experiencing domestic abuse and will have strong leadership and team development skills.
- Understanding and/or experience of working with people of complex backgrounds, ex-offenders, mental health, substance misuse, challenging behaviours
- Experience of working with and engaging with diverse groups of people from varying backgrounds
- Previous experience in people management and development
- IT Proficiency, including Microsoft Office, and the ability to navigate and learn new case management systems and other types of organisational software.
- Ability to promote the service and provide outreach-based provision, with an ability to liaise and work effectively in partnership with stakeholders
- Understanding of Housing Management, including voids and evictions
What we would like, but not essential:
- Understanding, knowledge, and/or practical application of key legislation – Equity, Diversity, and Inclusion, Mental Health, Criminal Justice, Social Care, and Housing, and Health, Safety and Environment
Please refer to the JDPS attached for more details on the vacancy and our requirements/key criteria.
WORKING FOR US
ABOUT US
Social Interest Group (SIG) believes good care and support improve lives. Our values of ambition, empowerment, transparency, and inclusivity drive everything we do. Our mission is to empower people who are marginalised by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.
SIG is a not-for-profit organisation providing thousands of people with good-quality support and care in residential, drop-in centres, community floating support settings (including people's own homes), probation settings, and hospitals awaiting discharge. We do so across London, Brighton, Bedfordshire, Luton, and Kent. We believe in the power of well-planned, well-managed services to make a difference. We work with high standards and external and internal regulatory frameworks.
Want to know how we work? Watch our short Theory of Change video to see how we support people towards a brighter future: Theory of Change
Further details can be found on our website here: Theory of Change - Social Interest Group - Social Interest Group.
Our Values
Ambition – Eager to succeed and to accomplish as much as possible for our people
Empowerment – Giving staff and the people we support the tools, training, and information they need to achieve their potential
Transparency – Upfront and visible about our actions and open to scrutiny from stakeholders, service users, and staff
Inclusivity – Listening to, understanding, and including all our stakeholders to ensure we make a difference and get things right
ADDITIONAL INFORMATION
Please note that this job advert may close early due to screening applications on an ongoing basis. We advise applying as soon as possible for your application to be taken into consideration at the early stages.
Additional information on our company policies including Gender Pay, Equality and Diversity, Company Benefits and our Candidate Privacy Policy can be found on our website.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About Us:
Enable is a charity dedicated to improving people's wellbeing and strengthening local communities. We work with councils, charities and other local organisations to deliver health, leisure, community services and events that enrich people’s lives and strengthen our local community.
At Enable, we value our employees and our culture, focusing on embracing diversity and fostering an inclusive, flexible and fun environment for employees to perform at their best. On top of a competitive salary and flexible working environment, employees will also receive:
Benefits:
- 30 days of annual leave (plus 8 bank holidays), 3 additional free days off at Christmas
- Life Insurance
- Reward Schemes (RewardHub Membership, wellbeing budgets and cycle to work)
- A variety of social and wellbeing activities each month
- Mental Health & Wellbeing Perks (Monthly talks, Wellbeing Hour, etc)
- Free Gym Membership
- Free breakfasts/snacks
Reports to: Management Accountant
Based: Battersea Park
Salary: £27,427
Contract: Permanent, Full Time
Work Arrangement: Flexible, Hybrid/Office
DBS: Basic
Role Overview:
Reporting to the Management Accountant, the Finance Assistant will support the Finance Team, providing financial and administrative services for our business. The Finance team sits within our Central Services division.
Central Services ensures the company operates smoothly and assists in working towards Enables strategic direction. Supporting the various services that make up Enable, Central Services consists of small and high output teams including Human Resources, Marcomms, Operations and Finance. Together, these teams make up the foundation of our business, driving our mission and fostering growth and development.
Main Duties/Responsibilities:
- Accounts payable and receivables: controls and processes
- Processing purchase invoices: entering and coding invoices (including VAT) in Xero managing the approval workflow (by cost centre budget holders) as required
- Setting up weekly payment runs, expense pay runs and individual payments as required
- Maintaining the aged purchase ledger ensuring invoices are accounted for on receipt and tracked through to payment
- Supplier set-up: ensure appropriate supplier information is obtained
- Raising sales and recharge invoices on a monthly/quarterly basis
- Bank reconciliation process
- Posting cash journals to record payments/receipts from bank statements into the ledger
- Processing and posting payroll journal
- Assisting with month-end processes
- Assisting with balance sheet reconciliations and other standard month end processes
- Assisting with year-end accounts preparation and audit process
- Assisting with general finance-related inquiries and correspondence received via the generic finance email inbox.
Skills and Experience:
- Experience of Purchase Ledger, Sale Ledger and General Ledger management including month end processes
- Experience of bank and other balance sheet reconciliations
- Supplier management
- Proficiency in MS Office, Xero and other accountancy packages
- Attention to detail
- Good communication
- Ability to meet deadlines
- AAT qualified or part qualified ACCA/ACA - We are supportive of candidates undergoing their studies
This is an exciting opportunity to be a part of a company that positively impacts the community around them! If you are someone that is motivated by a desire to enrich the lives of others and make a genuine difference, then please Apply Now and follow the prompts.
Enable is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website.
General Administrative Assistant
The successful candidate will work within the admin team closely supporting the training managers and coordinators to deliver high quality training. This will include general admin and reception tasks. Providing office cover including the monitoring of shared email accounts, electronic filing, and data collection as well as working closely with the training managers and coordinators to deliver high quality training. Focusing on our customers and promoting the growth of the training programme.
Key Responsibilities:
To support the delivery of the annual training programme of the BPF
- Assist in the receiving and responding to general enquiries, signposting to relevant TM & TC or to other BPF staff as appropriate.
- Assist in the formatting and distribution of annual programmes, handbooks and all training related documents as directed.
- Assist in the setting up of zoom and teams’ meetings.
- Work with the librarians and the admin team on gathering reading lists in a timely and productive manner.
- Collating feedback from trainees and seminar leaders for distribution as directed
- Assist in maintaining trainee records.
- Processing purchase orders and supporting claimants with queries.
Support the application process for the training programmes
- Answer queries and directing customers to information, events and advisors.
- Assist in processing training applications and enquiries. Gathering and collating information, e.g. chasing references, DBS checks, etc.
- Arranging interviews and appointments
General support to the team and the wider organisation
- Checking shared email accounts such as the enquires and room bookings addresses.
- Making room bookings as requested.
- Printing of daily schedules and weekly room bookings
- Ordering supplies
- supporting trainers in setting up screens and IT equipment.
- General office cover
- Working collaboratively with the whole bpf staff to ensure the smooth running of all bpf training and membership activities.
- Being part of the office duty system.
- Adhere to bpf policies and procedures.
Person specification
Qualifications
- Good level of general education.
Experience
- Some experience in an administration role, preferably in a client/customer-facing training or education environment.
- Knowledge of higher education or professional healthcare training, in relation to psychotherapy or counselling an advantage.
- Experience of working with a purchase order system desirable but not essential.
Knowledge, skills and abilities
- Excellent verbal and written communication skills, including the ability to compose communications to a wide range of professionals, and to take accurate minutes.
- Good general computer literacy including competency in Microsoft Office, databases, Zoom and Microsoft Teams, and the ability to be self-supporting.
- Excellent organisational and time management skills.
- Able to work independently and be proactive as well as able to exercise judgement about when to draw on colleagues’ expertise and ask for assistance.
- Methodical with good attention to detail.
- Able to use initiative and continue to think under pressure when faced with sensitive interactions.
- Ability and commitment to maintain strict confidentiality.
A DBS check will be undertaken by the bpf.
Benefits of working with us
- Competitive salary
- Pension
- Substantial annual leave entitlement, plus bank holiday
- Flexible working arrangements
- Access to travel loan facility
- Friendly colleagues and pleasant office environment, close to the Tube
The bpf is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.
The bpf is also committed to compliance with all fair employment practices regarding immigration status.
How to apply
If you are interested in applying for this role please visit our website. You will need to complete an application form (available to download on the vacancy page of our website) togethe with a supporting statement of no more than 750 words and return it return itdirectly to the bpf:
Closing Date: Sunday 11 August 23:59.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are seeking an experienced and dynamic Business Manager to oversee the day-to-day operations of the CIC delivering the business support services which underpin the strategic growth of our organisation.
The Business Manager will be responsible for financial management, operational efficiency, HR, and ensuring compliance with relevant regulations. This role requires a proactive individual with excellent leadership, communication, and organisational skills.
Key Responsibilities:
Operational Management:
-
Oversee daily operations, ensuring services are delivered efficiently and effectively
-
Develop and implement operational policies and procedures to enhance service delivery and to comply with stakeholder contracts and agreements and all relevant regulations and legal requirements.
-
Oversee programme administration processes to ensure the efficient management of these areas
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Monitor and evaluate the performance of services and programmes with the Management Team. Coordinate the delivery of effective Management Information and analysis of Appeer operations for regular review by the CEO and Board
-
Ensure all necessary IT software, hardware and resources across the organisation are implemented and managed well, securely and up-to-date.
Financial and Funding Management:
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Oversee financial reporting, including monthly management accounts, and ensure compliance with financial regulations with Financial Manager
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Support the Board of Directors and Finance Committee with financial reporting, analysis and financial and sustainability strategy development for the organisation with Financial Manager
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Identify and pursue funding opportunities, including grants, donations, and partnerships; manage funding relationships and grant monitoring and reporting with CEO and internal staff
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Manage external supplier contracts and relationships: ensuring contracts, insurances, subscriptions and rentals/hires are maintained to ensure continuity of cover/use and offer best value for the organisation
HR Management:
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Oversee the management of HR across the organisation, advising on the strategic recruitment, management and development of staff and volunteers
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Responsible for the coordination of recruitment, induction and training of new recruits
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Provide ‘business partner’ HR support to Line Managers
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Coordinate Appeer’s process of regular performance and reward reviews and coordinate a programme of ongoing training and development opportunities
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Ensure compliance with HR policies and employment legislation and that employment contracts and the Employee Handbook are kept under ongoing review
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Ensure best practice delivery of employment practices in line with Appeer’s values
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Line manage the Admin Officer, Finance Manager and Designated Safeguarding Lead
Strategic Planning:
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Work with the CEO to develop and implement the Appeer CIC’s strategic plan
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As a member of the senior leadership team, support the CEO and board in organisational strategy development
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Identify opportunities for growth and development of services
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Foster relationships with key stakeholders, including clients, funders, community partners
Compliance and Risk Management:
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Ensure Appeer complies with all relevant regulations and legal requirements. Manage risk, including health and safety, data protection, complaints and safeguarding. Communicate relevant policies and procedures to staff, families and service users (as appropriate)
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Work with the CEO/Engagement Manager to ensure that Appeer CIC fulfils its duties and responsibilities associated with internal and external contracts and agreements
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Act as Appeer’s Data Controller for GDPR purposes
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Maintain the organisation’s Risk Register and coordinate a formal quarterly review and report to the CEO
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Maintain accurate records and ensure robust reporting mechanisms are in place
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Act as the channel of communication with Appeer’s insurers and, legal advisers when issues arise, keeping the CEO and Board informed as necessary
About APPEER
Appeer is a Community Interest Company (CIC) set up to deliver services that support autistic girls and women (and those assigned female at birth) to connect with peers, to develop their life/work skills and to support their wellbeing. Over the past 5 years our founder and current CEO has taken the vision of creating a community where autistic girls and women can connect from a small, passionate team into a robust and impactful organisation.
We provide In Person and Online Activity groups and programmes, Alternative Provision, events and resources for those in the community that we serve, their parents/carers and other professionals. We are not a therapeutic setting and as such do not offer clinical support or 1:1 supervision.
We were established in 2019 and have since grown rapidly from a small startup to a robust small-medium enterprise with a turnover of £250k and serving over 400 beneficiaries a year.
Interested candidates are invited to submit a CV and cover letter outlining their interest, suitability and vision for the role
by 5pm on 12th August 2024. Interested candidates are encouraged to submit early applications as the application window may close sooner than 12th August 2024 if a suitable candidate is found.
Appeer is an equal opportunity employer. We are committed to ensuring a fair and equitable recruitment process for all vacancies.
Please let us know if you require any reasonable accommodations in order to effectively access the recruitment process. If you would like any further information about the role or application process, please contact Claire Livingston who may arrange a conversation with the CEO or a director with you.
Appeer has been set up to benefit autistic girls and women and those around them due to a lack of support, provision and understanding.
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The client requests no contact from agencies or media sales.
Claire House are recruiting for a full time Accountant.
This role is suitable for hybrid-working (part home/office based)
Claire House Children’s Hospice helps seriously and terminally ill children live life to the full by creating wonderful experiences and bringing back a sense of normality to family life. By providing specialist nursing care and emotional support we help families smile again when life couldn’t get any tougher.
Claire House are looking for an exceptional Accountant to join our finance team, on a permanent basis, to support the daily operations of the organisation and assist in the development of processes and controls.
The successful candidate will have extensive financial experience across sales ledger, purchase ledgers and management accounts with excellent communication skills and the ability to work with people at all levels from across the organisation.
As an Accountant, the successful candidate will:
- Support the purchase ledger function and complete sales invoicing
- Complete month end postings, supporting the production of monthly management accounts
- Prepare balance sheet reconciliations and tax returns
- Analyse and investigate of transactions to ensure timely and accurate record keeping – identifying potential efficiencies.
- Work closely with and support the wider finance team, including Financial Accountant and Finance Business Partner.
- Work closely with the wider organisation to support financial understanding and support the needs of all departments
We are looking for:
- A part qualified accountant or a candidate with significant experience at this level
- Experience of computer-based accounting systems and excellent Excel skills
- An ability to work effectively individually and as part of a team
- Experience of investigating transactions and processes, with a willingness to suggest possible solutions
- Commitment to Claire House and its organisational objectives
- A belief in the value of volunteers and of a multi-disciplinary approach
- Understanding the importance of confidentiality
What we offer:
- Generous annual leave
- Pension scheme
- Life cover
- Free access to an Employee Assistance Programme (EAP) and counselling service
- Free car parking
- Free eye sight test
- Opportunity for hybrid-working, upon completion of probationary period
If this sounds like the position you have been looking for, please read the job description and person specification here for more details.
All applications must be submitted on a Claire House application form available on our website.
Closing date for applications: Tuesday 30th July 2024, Midnight
Interviews will be held: Wednesday 7th August 2024
Please note that only applicants shortlisted for interview will be contacted.
If you would like further information or want to discuss this vacancy, please contact:
We are actively seeking candidates from a diverse range of backgrounds.
At Claire House we welcome applicants from all backgrounds and value everyone as an individual. We are committed to organisational practices which promote diversity and inclusion for all employees and volunteers regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. Connecting these differences creates a productive environment in which everyone feels valued.
Claire House wants to meet the aims and commitments set out in its equality policy and we would appreciate your help and co-operation in completing the Equality and Diversity form on our website.
This role is subject to a DBS check
This organisation’s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment.
The client requests no contact from agencies or media sales.