Accounts Payable Finance Officer Jobs

Exeter Students’ Guild

Head of Finance

Salary: £53,000 - £60,000 FTE / pro-rata

Location: Exeter, Devon – with hybrid/flexible working arrangements

Contract: Permanent – preference is for 21 hours per week (0.6, part-time) but applicants wishing to explore 0.8 or full-time will be considered.

Are you a values-driven finance professional looking to play a crucial role in the smooth running and continued development of a busy Students’ Guild? We are looking for someone eager to help us become a sector-leading organisation dedicated to helping students love Exeter and ensure every person in the Guild is working towards that mission. 

About the Students’ Guild

We are privileged to represent and enhance the experiences of over 26,000 students at the University of Exeter. As an independent charity, we offer a wide range of opportunities, services, and support to help students get the most out of their time at university. Our vision is to empower students to take their place in the world and make a positive difference. We pursue our purpose through the following:

• Influencing the Exeter student experience to ensure it is both a high quality, value-for-money experience for all students and transforms their lives. 

• Collaborating with students to ensure there is a supportive, inclusive, empowering and enriching community at Exeter for every student. Students are proud of Exeter and feel they belong to the community here. 

• Connecting Exeter student life to the wider world, ensuring that both whilst studying and beyond that, Exeter students and graduates are networked and connected.

Based across one of the most beautiful university campuses in the UK, the Guild offers a flexible, supportive and collaborative working environment and has a huge appetite for innovation and new ideas.

About the Role

Repoting to the Chief Executive, the Head of Finance will lead and direct the Finance department to deliver a comprehensive service to the organisation and its stakeholders, supporting the Guild to achieve its strategic goal of helping all students to ‘Love Exeter.’ This means taking overall responsibility for all finance functions including setting the financial goals, budget, forecast, and policies that align with the Guild’s vision and mission.

Joining a settled working team and a positive working environment, the incoming Head of Finance's duties will include:

• Collective leadership of the Students’ Guild as a member of a high performing senior leadership team.

• Development and delivery of organisational and finance specific KPIs.

• The provision of accurate and informative financial information within an agreed timeframe including monthly management accounts.

• Leadership of a budgeting and forecasting process that enables the organisation to make informed decisions.

• Accurate and timely submission of returns to required regulatory bodies, including financial, company and charitable returns.

• The smooth and efficient management of external and internal audit processes and excellent administrative standards across the Students’ Guild.

• Effective performance management and development of colleagues within the Finance team, ensuring a strong focus on customer service and continuous improvement.

• The finance function is an effective business partner that support the delivery of strategic goals across the Guild. 

Who we’re looking for

The role would best suit a finance professional with proven experience in a finance management role, with a focus on supporting finance business partnering. Applicants should be able to demonstrate skills in financial management of monthly accounts, budgets, forecasts and cashflows, and managing financial month-end and year-end processes and reporting – with an emphasis on providing visual information for stakeholders. Skills In VAT, managing payroll and an understanding of charity finance principles would be an advantage. A commitment to the Guild's values and a commitment to diversity, equity & inclusion is also expected.

The role manages a small finance team. Financial year-end is 31st July and the finance system used is Access Accounts.

The preference for the Head of Finance vacancy is for the role to be part-time for 21 hours per week (0.6), however the Guild are open to considering candidates wishing to work more hours, whether that be 0.8 or full-time, 5 days per week. The role will be hybrid in nature, with the expectation for a minimum of 2 days per week on campus. The Guild welcomes suggestions and requests for flexible working, job shares, condensed hours, and homeworking.

The Guild offers an excellent benefits package, including: 27 days holiday plus bank holidays & winter closure, paid time off to support with caring responsibilities & volunteering, sustainable travel incentives, a confidential employee advice service, wellbeing days, discounts via Perkbox and up to 6% employer pension contributions.

The Guild has a genuine commitment to creating a diverse and inclusive workforce, and people with a diverse range of skills, backgrounds and experiences are encouraged to apply.

How to apply

Key Dates:

Closing Date: 12pm on Monday 19th August 2024

First Stage Interviews (Remote): Thursday 5th September 2024

Final Interviews (In-person): Thursday 12th September 2024

Please click 'Apply’. We will then send the Recruitment Pack, Job Description, and full details of how to apply.

For an informal conversation about the role and application process, please contact our recruitment partners, Marble Mayne Recruitment

We're seeking a skilled and dedicated Maintenance Contracts Officer to join our team in Kings Cross. Working across almost all London Boroughs, we strive to provide a warm, safe home, from which our residents can begin their recovery, and our Maintenance Contract Officer plays a vital role in managing our contracted services effectively to enable this. This is a great opportunity for someone who is resourceful, interpersonal and a strong team player.

About the role:

As a Maintenance Contracts Officer, you will be responsible for ensuring our contracted suppliers provide high quality, reliable services to our supported housing schemes, to ensure clients have safe, good quality accommodation they can call home.

In your role, you will lead on tender and procurement processes to secure contracts with suppliers that deliver reliable, cost-effective, and high-quality services. You will be responsible for ensuring all contracted suppliers hold relevant qualifications, health and safety and, insurance requirements at the point of tender and throughout the contract period.

You will work within the portfolio of wider maintenance team, and work closely with colleagues from across our supported housing teams regarding queries and provision of contracted services.

About you:

• You’ll bring experience of contract administration and monitoring the performance of contracted suppliers, with the ability to implement and manage supplier performance improvement plans.
• Your toolkit includes an understanding of customer needs, and how to manage expectations to deliver a professional service, including recognising and managing dissatisfaction.
• You have strong negotiation skills, actively listening and effectively adapt to meet the needs of all stakeholders.
• Strong team-working and interpersonal skills, maintaining a collaborative approach to delivering the service.
• You are self-motivated and understand the impact of your work and follow through.
• You can handle multiple tasks and projects simultaneously and prioritise and schedule tasks to meet deadlines and goals.

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across all 32 boroughs.

This role is more than a job, it’s about making a safe home for people who have experienced homelessness, we offer the opportunity to be part of supportive team who care about the way we do things, and work to improve homes and make a real difference in people’s lives.

Apply now to become a pivotal part of the Single Homeless Project’s Maintenance Team.

Important Info:

Closing Date: 28th July at midnight

Interview Date: 6th August at 245 Gray’s Inn Road, WC1X 8QY 

This post will require an Enhanced DBS check to be processed for the successful applicant. 

We are currently looking for a Events Officer to join us at The Duke of Edinburgh's International Award Foundation. 

The Duke of Edinburgh’s International Award (the Award) is a Non-Formal Education and Learning framework encouraging young people to find their purpose, place and passion in the world.

In more than 120 countries and territories, our globally recognised accreditation is available to all 14 to 24-year-olds, of all backgrounds, locations, cultures and abilities.

Through the programme, each young person becomes part of something special while developing their own interests, universal skills and life aspirations.

The Duke of Edinburgh’s International Award Foundation is the international charity that drives and encourages the Award’s growth, access and impact across the globe. Working in partnership with organisations and governing bodies, we oversee the licensing of Award operators – including schools, youth groups, employers and custodial institutions. 

The Events Officer will be joining a small, supportive and collaborative team in which being a team player is vital. This is a busy role with many conflicting demands and tight deadlines, but the ideal candidate will be ready to thrive in this exciting environment. Experience of working on databases and/or organising complex travel itineraries will be key to this role, along with excellent communication and relationship-building skills.

Key Responsibilities

• In collaboration with the Events team, work towards the successful delivery of a calendar of events, taking ownership and accountability of any assigned events.
• Manage online platforms for UK and overseas conferences and events, including data entry, reporting and site maintenance.
• Manage event registrations and attendee bookings for events, including accommodation, travel, visas and catering.
• Support with the management of finances for assigned events, negotiating best rates with suppliers, placing orders and processing invoices.
• Attend fundraising and stewardship events throughout the year to support as needed with guest registration, catering, production and travel arrangements.
• Lead on selected events and work effectively with colleagues on project groups to deliver successful events.
• Prepare event briefs and marketing materials.
• Oversee the team’s administrative duties such as managing the mailbox and setting up Salesforce campaigns.
• Support with the reporting and evaluation of events.
• Undertake any other duties as may reasonably be required for the successful delivery of the Foundation’s strategy.

Please see the recruitment pack for more information on key responsibilities for the role. 

The closing date for applications is 31 July 2024 at 12.00 EST. Please submit your CV and cover letter by this date. Interviews will take place shortly after, and we are looking for the successful candidate to start as soon as possible.