Account Payable Administrator Jobs

Location: Remote (UK based) 

Salary: £42,750.00 (Grade 5) per year (plus Inner London Weighting of £3,483.94, if eligible)

Length of contract: Permanent 

Hours: 37 hours per week 

Closing date: Rolling 

Interviews: TBC 

Please note that applications will be reviewed, and interviews arranged, on a rolling basis, so for the best chance of success please apply as soon as possible. 

Who are Women’s Aid?   

Women’s Aid is the national charity working to end domestic abuse against women and children. We are a federation of over 170 organisations which provide just under 300 local lifesaving services to women and children across England. For almost 50 years we have campaigned on behalf of our members and survivors to shape policy and practice, and to raise awareness of domestic abuse.    

Purpose of the Management Accountant role:   

As Management Accountant, the successful candidate will play an integral role in sure the accurate reporting of all financial information with systems and processes operating effectively. Responsible for the preparation of management accounts and other reports, the Management Accountant will oversee general accounting procedures and practices, combining financial, analytical and management skills to aid our managers with decision-making and promoting long-term financial success in order to meet our organisational goals.

Key duties and responsibilities of the Management Accountant: 

• Prepare timely and accurate financial management information including regular management accounts and forecasts to be provided to the Chief Executive, Executive Leadership Team (ELT) and Senior Leadership Team (SLT). 

• Support the Head of Finance in the preparation of budgets and forecasts. 

• Foster positive relationships with internal and external stakeholders, members of the SLT and team managers in order to aid in their understanding of budgets and financial statements, and to support them with their day-to-day budget management and finance needs. 

• Develop and oversee financial systems and procedures, identifying opportunities to improve these. 

What we are looking for in our Management Accountant: 

• Fully qualified accountant: ACCA, CIMA, ACA (or equivalent). 

• Strong technical accounting, financial management and reporting experience. 

• Ability to analyse complex information, problem solve and communicate findings effectively. 

• Ability to build and maintain professional relationships with all levels of an organisation. 

• Strong knowledge of SORP and Charity Commission protocols, GDPR and data protection regulations, and tax planning and compliance, inclusive of Gift Aid, Legacies, HMRC employee taxes, VAT and pension regulations. 

• Proven experience as a Management Accountant within a finance department. 

• High level of numeracy and accuracy. 

• Ability to work under pressure and to tight deadlines. 

• Good communication skills, both written and verbal. 

• Computer literacy with good knowledge of Microsoft 365, particularly Excel. 

• Excellent attention to detail. 

• Relevant continuing professional development (desirable). 

• Understanding of Fundraising Regulator guidelines, VAT partial exemption returns, accounting and tax issues relating to charities, and of domestic abuse and its impact (desirable). 

• Previous experience of working in a charity environment and supervising a team (desirable). 

Benefits of joining us as our Management Accountant include: 

• Generous Annual Leave: 25 standard days (rising by 1 day per year of service, up to a maximum of 5 additional days) + 2 company holidays + the usual 8 bank holidays, totalling 35 days per year. 

• Additional Leave: 3 days of ‘end of year’ leave, bridging the gap between the festive holiday period and the new year, to allow colleagues to rest and recharge during this unique quiet time. 

• Valuable Pension Benefits: A generous 7% employer contribution. 

• Flexible Working: Remote working, family-friendly policies and paid leave for maternity, paternity, and adoption. 

• Wellness and Support: Including a cycle to work scheme, free optician check-ups, annual flu vaccines, access to a 24-hour employee assistance counselling and advice helpline, subscription to Headspace’s app for meditation and mindfulness, and ‘Reflective Practice’ sessions. 

• Making a Genuine Difference: In a rewarding role where your work will directly result in helping Women’s Aid to be able to provide lifesaving services for women and children across England. 

How to apply?    

• Please submit your CV and a Cover Letter. Your Cover Letter should be no more than 2 pages long and should include a summary of your reasons for applying for the position. You should also include details of how your skills, behaviours and experience meet those necessary for the role, as listed in the Job Description and Person Specification. We cannot accept pictures, web links, or documents that require downloading. 

• Please ensure that you also complete the EDI form and send all completed paperwork to our Recruitment email address clearly marking your name and the job title in the subject line of your email. 

NB: 

• Women only need apply under schedule 9 (Part 1) of the Equality Act 2010 

• If you have been shortlisted for interview, you will be informed by email. Regrettably, we are normally unable to acknowledge unsuccessful applicants.    

• All posts, including remote posts, must be based in the UK. 

• Women’s Aid is committed to quality, equality, and valuing diversity. Applications are particularly welcome from Black and minoritised women.    

• Please read our Single Sex Statement on our website.

Would you like to help families with seriously sick children in hospital stay together? Then join The Sick Children’s Trust as our Finance Assistant.

We have an exciting opportunity to join a super friendly, motivated and supportive Finance and Administration Team.

The role is conveniently located near Liverpool Street and hybrid working is available working Monday to Wednesday in the office.

You will be an effective team member working alongside the Finance Manager to ensure that income and expenditure are appropriately processed in accordance with The Sick Children’s Trust's procedures, and that coding and costing are accurate and appropriate. You will work with the Finance Manager to support a range of financial procedures from banking to preparation of budgets and forecasts.

You will be the first point of contact for finance queries. Therefore, strong numeracy skills, previous experience in a finance role and good communications skills are essential.

For further details regarding the role, please see the job description and person specification in our recruitment pack.

As part of this role there will be the opportunity to access financial support towards further education in accountancy qualifications, if you so wish.

In addition to the above, we also offer an attractive benefits package to all our employees, supporting a healthy work-life balance.

Benefits include:

· Hybrid working

· 25 days holiday increasing to 30 days dependent on service

· Access to the Employee Assistance Programme

· Flexible working hours

· Pension, life insurance and permanent health insurance

Our vision is to work to a future where every family with a seriously ill child in hospital will be able to stay together, just minutes from their child’s bed during their treatment.

If you strongly believe you can contribute, then join us and we will give you every opportunity to succeed. We look forward to hearing from you.

To apply please submit your CV. You will be asked a number of questions to give you an opportunity to tell us more about yourself, your skills and experience. 

Closing date 15 September 2024

An exciting, supporting role within the finance team that will give the post holder the opportunity to liaise with colleagues across Ally Pally regarding supplier and client accounts. This is an excellent role to develop your finance career and learn about event and charity accounting. 

Key duties include

1. Invoice processing
2. Data entry into the accounting system
3. Maintaining accurage and up to date vendor recordds
4. Assist in reconcilng accounts payable transactions
5. Generate and distribute accounts payable reports

You will have

• GCSE in Maths and English with pass at level 4-9 (A-C)
• Experience working in a finance team preferable in a retail, hospitality or leisure environment
• Experience working with computerised accountancy packages
• Experience assisting suppliers and colleagues with invoice processing queries
• Excellent attention to detail
• Experience numeracy skills

In return for your hard work we offer generous benefits including 28 days annual leave plus bank holidays plus 4 privilege days usually set around the Christmas period.

To apply for the role please send your CV and cover letter. Please refer to the JOB PACK when writing your cover letter.

The deadline for applications is Monday 16 September 

We are committed to providing equality of opportunity and encourage job applications from people of all backgrounds. We strive to build a diverse and inclusive workforce that is representative of our community and helps us to deliver more for our visitors. We particularly encourage applications from candidates from ethnic minority backgrounds and candidates with disabilities.

Over the last few years, NHYC has grown to a team of over 50 staff.  This role will add capacity to our current Admin Team, supporting the organisation with increased demand around finance, admin and resources. You will work as part of a small, yet critical team to ensure the organisation and our services run smoothly.  You should be well organised, a great communicator, and experienced in or willing to learn financial procedures. The role is based at our day centre in Camden.

• Salary £27,144 – £29,952
• Deadline: 9am Monday 23 September

The Rank Foundation is seeking a Finance and Operations Officer to join their dedicated team in Shoreditch. The post holder will be at the heart of our operations, ensuring smooth financial management and supporting meaningful initiatives. The position is offered on a full-time permanent basis based in our office in Shoreditch, London, and we hope the postholder to start in late Summer / early Autumn.

If you are a passionate finance professional with strong operational skills and look to make an impact in the philanthropy and social sectors, apply now!

Key accountabilities:

· Finance: Manage payments, invoices, expenses, and grants payment using Xero, reconcile accounts, handle VAT returns, and maintain organised financial records.

· Organisational Administration: Support GDPR compliance, provide general administrative support, assist with events, and manage shared inboxes and VOIP accounts.

· Governance Support: Offer administrative support for trustees, circulate executive reports, plan governance meetings, and review policies.

· Programme Support: provide administrative support to some of the Rank Foundation’s flagship programmes.

Please download the Recruitment Pack for the full description of the post. 

How to apply and recruitment timetabl2

If you would like to apply, please state the role you are applying for and send your CV together with a supporting statement no longer than 2 sides of A4 that clearly demonstrates how you meet the knowledge, skills, and experience requirements of the role. 

The important dates to note 

Closing date for applications: 5pm on Monday 9th September 2024

Interviews: In-person London, 19th September 2024

37 hours per week / Permanent / working onsite Monday to Thursday, 9am-5pm Friday 9am-4.30pm

Our mission is to help children and young people have a fair chance to be who they want to be. We do this by providing a safe home, increasing life skills and self-confidence, and improving emotional wellbeing and mental health.

In delivering this role, you will provide a highly responsible administrative service to our colleagues who manage property payment (rent/arrears) collections, lease/housing management and compliance delivery within the organisation.

You will ensure that all internal systems hold accurate and up to date for;

• Rent/former arrears accounts

• Lease and Housing Management information

• Resident information

• Property and Compliance data

This is a dynamic role where you will work closely, building effective communication links across the Asset and Housing Management Team and the Finance Team to enable proactive and effective information posting and up to date property/compliance information.

In addition, you will support the wider Asset Management Team within administrative and system related tasks and work flexibly where necessary to attend team meetings and liaise with colleagues which may include traveling to YMCA DLG sites.

ABOUT YOU: We know that there are great candidates who will not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

You will already have experience working in a varied administrative role, competent in using software packages (MS Office applications) and rent/ payment databases.

You will be an effective communicator at all levels with both colleagues and external partners, with the ability to self-motivate, work using your initiative and prioritise your workload. You will appreciate the need for an eye for detail, have demonstrable experience of reconciling data and other financial information. 

In addition, you will have a basic understanding of the key risks, challenges and opportunities for young people which may impact on their ability to pay rent, along with a basic understanding of supported housing.

As a member of the Process and Administration Team (PAT)  at Libraries Connected, you will play a crucial role in ensuring efficient and cohesive administrative support for the organisation. Your primary responsibilities will include supporting new initiatives such as a potential leadership development programme, the development of online learning modules, the creation of a Futures Lab and Data Observatory, and managing tender bids for new commercial contracts. Additionally, you will have broader responsibilities across the organisation, including finance processing, development and maintenance of organisational systems, and the opportunity to engage in a variety of activities beyond your primary role.

Projects and Commercial Administrator will help deliver our portfolio of projects and programmes, the role will specifically include:

• Supporting the development and delivery of our workforce development strategy including:
  • Our EDI strategy for our organisation and library sector
  • A peer mentoring scheme for heads of library service
  • A leadership development programme
  • Development of our online learning modules
• Supporting the development of our new Futures Lab and Data Observatory
• Support new Commercial Contracts from bid stage through mobilisation and into delivery

Libraries Connected has established a Process and Administration Team (PAT) whose role is to ensure that the Libraries Connected staff receive efficient and cohesive administrative support, and that resilience is built into the administrative processes in terms of knowledge sharing, process documentation and consistency. As a member of the Process and Administration team, this role will also have broader responsibilities across the organisation including supporting finance processing, development and maintenance of organisational systems, and the opportunities to work across a range of activities alongside the primary role. 

Main purpose:

• Main activities for the role will include working with the Project and Commercial Managers to:
  • Schedule and organise meetings and events, including venue booking, catering, delegate lists as required
  • To provide technical support for online webinars and meetings
  • Provide secretarial support including managing and circulating meetings papers and taking minutes and updating action logs
  • Support management of project budgets and associated finance systems including raising invoices and reconciliation
  • To support project and contract reporting including collation of relevant data.
  • To efficiently manage and organise documentation and relevant data to provide clear audit trails and support reporting and evaluation of events, awards, and training
  • Manage travel and accommodation bookings
  • Answer queries from members and project partners
  • Conduct research into library sector activity, or how to improve our systems and processes, and write options papers
• To work within the PAT function to manage cross organisational administration, including:
  • Managing the shared mailboxes
  • Finance transaction processing 
  • Organising team meetings 
  • Collaborating to developing systems and processes as required

Key relationships

• Reports to the Project Manager and works with them to provide high-quality project management.
• Works with the Commercial Manager and the wider Commercial Team to help secure and deliver contracts and services
• Works directly with library teams to support the setup and delivery of the contracts
• Works with the finance team and Process and Administration Team (PAT) to ensure financial processes are followed and provide support as needed
• Works with PAT to support organisational processes
• Supports the Libraries Connected Leadership Team

Please see the attached job description for a full description of the role, including person specification. 

Travel within the UK will be required.

Benefits

We offer a number of benefits to team members including:

• 25 days annual leave per year
• A bonus day of leave for your birthday
• 3% matched pension contribution
• Access to Rising Sun’s counselling service
• Employee Assistance Programme
• Health care cash plan for you and your children for a number of health treatments (e.g. dental, optical, physiotherapy etc.) and also discounts in shops and attractions
• Up to four weeks sick pay in any 12 month period (eligible after probation period)

OVERVIEW

Rising Sun Domestic Violence and Abuse Service (Rising Sun) is an independent charity in Kent working to prevent domestic abuse and improve the lives of survivors and their children suffering from its effects. We have an ambitious vision for a world in which women and children live free from actual or threatened domestic abuse and all forms of violence.

Our team provide a range of services to adults and children who’ve experienced domestic abuse. We understand the impact of domestic abuse on survivors and so we listen to individual needs and respond in a trauma informed way. We provide one-to-one support and also deliver therapeutically informed group programmes to help survivors to recognise the potential signs and impact of domestic abuse. Bringing survivors together validates experiences and enables them to draw strength from one another.

We are looking for an organised and reliable individual with great problem solving and team working skills. As the Finance Manager you will play a crucial role in supporting the team to carry out their work. You will be responsible for preparation of bi-monthly management accounts and working with the Senior Leadership Team on annual budgeting and reporting processes, as well as overseeing the organisation’s day to day financial processes. The role also includes line management of our Finance Officer and HR and Admin Officer who carries out our HR functions with the support of an external HR consultant. 

In this role you will also have the opportunity to work with the board of trustees and CEO as a member of our Finance Sub-Committee, involving discussions and decisions about the charity’s reserves, investments, and organisational strategy relating to finance.

As part of our passionate and committed team of approximately 50 staff, our aspiration is that you will thrive and develop in this essential role. You will be contributing to the invaluable work of Rising Sun and making a lasting difference to the lives of those who’ve experienced domestic abuse.

SUMMARY OF JOB PURPOSE

To ensure efficient and effective financial management across Rising Sun in line with our financial procedures and company and charity regulations.

To produce financial information for the CEO and board of trustees, such as budgets, income and expenditure reports, bank balances etc.

To support the fundraising team by providing financial information for funding applications and reports.

To line manage the Finance Officer and HR and Admin Officer.

MAIN DUTIES AND RESPONSIBILITIES

Financial Management

• Ensure all accounting is clear, well managed & compliant with SORP guidelines.
• Implement financial controls by maintaining and enforcing financial policies
• Prepare bi-monthly finance reports for the Board of Trustees.
• Monitor cash flows to ensure that the operations and liquidity of the organisation can be maintained.
• Liaise with the external auditors to produce the annual accounts.
• Co-ordinate and partake in quarterly Finance Sub-Committee Meetings.
• Monitor our investment portfolio and make changes following discussions in the Finance Sub-Committee Meetings.
• Work collaboratively with the Senior Leadership Team to prepare budgets and forecasts for services and the charity overall.
• Work with the fundraising team to ensure funding is received and allocated appropriately, and provide financial information for funding applications and reports.
• Ensure the Rising Sun has appropriate insurance for our size and activities.
• Act as the point of contact for HMRC, Charity Commission, Companies House and company pension scheme, including submission of gift aid claims, PAYE information and any statutory requests.
• Act as data protection lead and a signatory on bank accounts and countersign bank payments.
• Ensure monthly payroll is completed accurately and on time.
• Oversee development and decision making around improving organisational systems and processes, e.g. payroll processes, cloud, broadband, phones
• Oversee the day to day finance functions, including ensuring expenditure is recorded accurately and coded appropriately, month and year end reconciliations and journals are accurate and complete, and any due invoices and expenses are paid.

Line Management

• Line manage and provide cover for the Finance Officer and HR and Admin Officer, providing support, development and training opportunities and supervision to carry out their roles, summarised below.
• Finance Officer – Processing invoices, expenses, payments and gift aid. Preparing bank reconciliations and payroll. Monitoring the accounts and admin email inboxes and covering client referrals as required.
• HR and Admin Officer – HR policies and procedures, recruitment/onboarding, liaising with external HR consultants. IT requirements and systems. Office management. Monitoring the admin inbox and covering client referrals as required.

General Duties

• Maintain confidentiality on all appropriate matters.
• Adhere to the requirements of Rising Sun’s policies and procedures, including Data Protection and Safeguarding.
• Ensure continual awareness of developments in legislation and policy which are relevant to the role.
• Undertake any other tasks that are appropriate to the post and that reflect the needs of the organisation.

PERSON SPECIFICATION

Qualifications

• Relevant finance qualification (eg. AAT) or equivalent experience.

Knowledge and Experience

• Knowledge and experience of charity accounts SORP, contracts and grants accounting (e.g. restricted/unrestricted) and accruals concept of accounting.
• Thorough knowledge of HMRC requirements with regard to tax, national insurance and statutory deductions and payments.
• Experience of working with external auditors to produce annual accounts.
• Experience of producing financial information and reports for trustees and/or the CEO.
• Knowledge of robust financial processes to reduce risks and ensure best practice in our financial management.
• Knowledge or experience of book keeping and maintaining accounting records.
• Working knowledge and experience of operation of Quickbooks (or similar software) for accounting.
• Good awareness of statutory requirements relating to HR, data protection and payroll processes.
• Experience of line managing team members to help them to work at their best. (Desirable)
• Knowledge or experience of working the domestic abuse sector. (Desirable)

Skills and Attitude

• Excellent IT skills (especially MS Excel) and able to learn to use new software as required (we use Quickbooks, Donorfy, Breathe HR and MS Office).
• Ability to work supportively and effectively within and across teams and build good working relationships.
• A systematic and organised approach with an ability to prioritise and meet deadlines.
• Ability and willingness to work independently.
• Effective written and verbal skills.
• Flexible, proactive and willing to continually develop own skills and knowledge across a range of relevant subjects.
• Strong attention to detail and a high level of accuracy

General

• A commitment to the values and ethos of the Rising Sun.
• A good understanding of cultural issues, and commitment to anti-discriminatory practice and equal opportunities.
• Committed to safeguarding service users, willing to undergo a DBS check and able to follow safeguarding procedures.
• Has the right to live and work in the UK.

This job description sets out the duties of the post at the time it was drawn up and will be reviewed from time to time. Duties may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Equal Opportunities Statement

Rising Sun is an equal opportunities employer. We recognise intersecting identities, and value what having a diverse team brings, both in terms of effectively responding to client needs, and engaging with each other at work. We encourage applicants from all sections of the community; especially from minority groups/groups with a protected characteristic such as B.A.M.E., who are currently underrepresented at Rising Sun. We are disability-friendly, and flexible working is available in the majority of roles. We strive to offer accommodations to all applicants who need them.

Safeguarding Statement

Rising Sun is committed to safeguarding those we provide a service to. The successful candidate will be required to undergo a DBS (Disclosure and Barring Service) check, a ‘right to work check’ in accordance with UK government Home Office guidelines, and to provide two references.

We are looking for a highly motivated, detail oriented and flexible team player, for this varied and exciting role. In this role, you will provide finance, bookkeeping, and administration support to MD, processing and maintaining all financial records, data and payroll, helping us grow as an organisation while maintaining the smooth day-to-day running of the office.

You will also work closely with the Grants Team to provide support in reviewing financial reports and documents from partners.

We are looking for someone who enjoys working across teams and can prioritise work while keeping a professional manner and working to meet deadlines.

Alexandra Park and Palace is a major event, heritage and cultural destination in north London. It is a rare survivor of the great Victorian age of entrepreneurship, exhibition, and spectacle and was the birthplace of BBC Television in 1936.

The Financial Transactions Supervisor provides support to the finance team and is responsible for ensuring all financial transactions are processed in an efficient and effective way, and bad debt is kepy to a minimum. 

Proven exprience in a similar role is essential along with practical experience of working on both purchase and sales ledgers. Good communication skills with the ability to explain finanical processes to non-finance managers is required. 

This is a fixed term contracted expected to last approximately 12 months to cover a period of maternity leave. 

Main duties include

1. Timely and accurate processing of supplier invoices
2. Raise customer invoices (including event settlements) and ensure debt is collected and recovered
3. Supervise and support the weekly paymet run
4. Line management responsibility for Accounts Payable Assistant
5. Ensure sub-ledger reconciliations are completely 
6. Review all Aged Creditor listings on a bi-monthly basis and take appropriate action
7. Review Aged Debtors monthly and apply credit control procedures for outstanding debt collection

This is not an exhaustive list, please see the JOB PACK for further details and how to apply

Location: Remote (based in England & Wales with occasional travel for biannual team days and biannual departmental team meetings in various locations)
Salary: £28,665 - £30,865 pro rata (£11,466 - £12,346 actual)
Hours of work: 2 days per week (14 hours)
Contract type: Permanent

Why work for Kids Matter?

• Generous annual leave – 25 days (plus bank holidays) per year pro rata, with time off between Christmas and New Year's additional to this allowance.
• Remote working contribution – receive £26/month pro rata towards the costs of working from home and/or using a co-working space.
• Access to coaching sessions, training opportunities and our Employee Assistance Programme (a confidential support service for staff).
• Flexible working across weekdays to suit your schedule.

About us

Kids Matter is one of the UK’s fastest growing children’s charities.

Our vision is to see every child in need raised in a strong family. Our mission is to reduce the impact of poverty on children through community-based parenting programmes.

Research shows that group-based early intervention parenting groups are the most effective way to support children in need. We train peer facilitators in local churches - the largest voluntary body in the country - to run our affordable, accessible and highly effective parenting programmes, written by Clinical Psychologists. They come alongside parents and carers, building long-lasting community in addition to encouraging confidence and learning positive parenting skills.

We value difference and diversity, and we want our workplace to be built on shared values of equality and mutual trust, with team members representing the wide range of backgrounds and experiences that exist within the UK. We therefore actively encourage applications from people of diverse backgrounds and varied experiences, particularly those who are African, Afro-Caribbean, Asian or part of other minority ethnic communities, who have lived experience of the impact of low-income/low-support circumstances, and who are living with a disability or identify as being neurodivergent.

About the role

The Finance Manager role involves:

• Overseeing day-to-day charity finance functions
• Managing expenses, payments and payroll processes
• Communicating and presenting financial reports and information

About you

Do you have accounting experience and strong numerical skills? Are you looking for an opportunity to use your financial expertise in a charity setting? Are you a Christian with an active faith in Jesus? Do you have a passion for Kids Matter’s vision of seeing every child in need raised in a strong family?

Then we would love to hear from you!

How to apply

You can apply for the Finance Manager position by clicking ‘Apply via Website’ and completing a copy of our online application form.

The deadline for applications is 10am Monday 23 September 2024. All successful and unsuccessful applicants will be notified by email.

We also ask for all applicants to submit an Equal Opportunities Monitoring Form, which will be sent to you to complete following the submission of your application. This form will be used for anonymous analysis to ensure our overall recruitment procedures are fair and transparent. It will never be viewed or used as part of the selection process. It is optional to submit this form.

If you would like any application/interview support or you need any reasonable adjustments throughout the application process, or if you would like an informal phone call to ask questions or discuss the role, please contact Katie Washington (HR & Systems Coordinator).

Please see the job pack for more details on the role and application process.

The National Institute of Economic and Social Research is Britain’s oldest, and one of its most prestigious independent research institutes.  We specialise in applied social and economic research, combining high academic standards with relevance to policy making.  Our reputation for quality and independence, outstanding networks and unrivalled location at the heart of Westminster makes us the ideal base to build a national profile for academic or policy research that makes real impact. 

We are seeking a Finance Manager to join the Finance and Administration team.  The purpose of the role is to formulate and implement NIESR’s financial and accounting practices, to support its business objectives and to ensure compliance with statutory and regulatory requirements.  The ideal candidate will be enthusiastic about improving organisational procedures, and able to work across the organisation to promote good financial practices. This role involves the line management of a Finance Officer, so a commitment to supporting and developing staff is vital.

A role for a passionate and fun individual with excellent communication skills to work with the wider business to ensure that income and cost of sales are accurate. The Assistant Management Accountant will report across a variety of events, providing management information and budgetary support to department managers. 

This is a full time, permanent post working 09:00 - 17:30 Monday to Friday.

Key duties includes

1.  Assist in the preparation of monthly management accounts
2. Support the preparation of budgets and forecasts
3. Perform cost analysis and assist in the preparation of cost reports
4. Reconcile balance sheet accounts
5. Maintain and update financial databases and systems
6. Monitor and report on departmental expenditure
7. Ensure transactions are processed accurately and in line with policies

You will:

• Be part qualified or working towards either CIMA or ACCA qualifications
• Have proven experience in a similar role preferably gained in retail, hospitality or leisure
• Experience working with advanced computerised accounting packages
• Broad practical experience working on both purchase and sales ledgers 

A JOB PACK is available with further information. Please refer to the JOB PACK in your cover letter.

We are committed to providing equality of opportunity and encourage job applications from people of all backgrounds. We strive to build a diverse and inclusive workforce that is representative of our community and helps us to deliver more for our visitors. We particularly encourage applications from candidates from ethnic minority backgrounds and candidates with disabilities.

JOB DESCRIPTION

Job Title: Book-Keeper/administrative responsibilities /HR

Part-time: 21 hours per week

Reports to: Director

Salary: 27,500 PA for full-time (pro rata salary)

Job Purpose:

The Bookkeeping/admin role include Managing and coordinating monthly reporting, budgeting and reforecast processes. Answering the telephone, ordering stationary. Providing back office services such as accounts payable, collection of time sheets and payroll. Monitoring cash flow, petty cash handling, paying invoices, communicating with local government finance team, HR and funding application /budgets and monitoring.

Experience of working in a medium size charity and can be work as part of a team friendly cooperative.

Key Responsibilities:

Bookkeepers are responsible for several duties related to managing financial records these responsibilities may include:

· Processing payments, invoices, income and receipts and entering data into accounting software (QuickBooks online) or databases then filing hard copies

· Preparing financial statements showing organisation income and expenditure

· Paying vendor invoices and tracking bank account balances

· Completing VAT returns (if related)

· Verifying the accuracy of business accounts and alerting the management of errors

· Recording any inconsistencies to help the Accountants reconcile inaccuracies

· Developing monthly financial statements including cash flow, profit and loss and balance sheets

· Work with purchasing to enter all PO driven invoices.

· Track employee purchases – ensure appropriate use of company credit cards.

· Work with and support Leadership Team to ensure all expenses are tracked and costs reduced

· Prepare weekly financial reports and correspondence for internal or external review

· Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.

· File and sort documents (paper and electronically, creating consolidated reports when necessary)

· Various accounting, journal entries, and inventory adjustments.

· Set up and disposal of assets, maintain depreciation schedule

· Preparing employee wages

· Managing employee expense claims

· Helping the with administrative duties and preparing yearly accounts

· Responsible for timesheets, correct or address any payroll changes on weekly basis.

· Give out payslips, email payslips, input on-line banking and advise when submitted for approval.

· Monitor payroll on a weekly basis for any payroll deductions etc

· Prepare payroll & government returns and remittances and payments including HMRC.

Health and Safety and Human Resources:

· Reviewing charities policies and procedures, assisting manager to understand and implement these policies with their staff, to maintain the HR and Safe portals.

· Additionally, work will need to be done to improve the already systems in place

· Attending meetings & note taking

· Ensure all staff are compliant with compulsory CPD, and maintaining up to date records

· Ensuring device policies, mobile phone & laptops, are signed and uploaded onto HR for all staff in possession with a device

· Support recruitment of new staff and lead induction process

· Ensure all new starters and leavers complete all the required paperwork, and that department managers have uploaded the relevant paperwork onto the relevant system

· Human Resources include processing DBS updated

· Manage employee pension plan.

· Maintain vacation, sick leave and attendance records.

· Maintain list of employees.

This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to change based on the needs of the organisation. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

PERSON SPECIFICATION

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Coordinates and assists the Lifelong Family Links with annual budget preparation process including preparation of accounting and personnel reports, document compilation and analysis, and data management.

To take part assigned operations to achieve goals within available resources; plans and development of the organisation; reviews progress and suggest changes in law as needed to Director

Participates in the development of short and long range plans; gathers, interprets, and prepares data for Director, reports and recommendations; coordinates department activities with other departments and agencies as needed.

Reviews and evaluates programs and services to determine how well they meet the legal requirements intent of the charity.

Support grant programs; prepares grant applications. Conducts operational effectiveness reviews and/or management audits to ensure functional or project

Skills/Experience Required :

· AAT qualified

· Previous book-keeping experience essential

· Microsoft Office suite – Excel

· QuickBooks online

· Working for a charity experience

· Funding applications experience