Database Administrator Support Volunteer Roles in Glasgow

We are currently delivering ‘Developing Futures’ - a funded 12-week e-mentoring programme for young people aged between 18-24 years from ethnic minority backgrounds and facing mental health challenges, in the London Boroughs of Barnet, Brent, Ealing, Hillingdon, Hounslow, Hammersmith & Fulham, Harrow and Haringey.

The e-mentoring programme involves finding experienced mentors and matching them with young mentees who will benefit from having reliable and consistent guidance for a concentrated 12-week period, supporting them to develop a growth mindset, hope, self-efficacy, coping mechanisms and social capital through the support of a positive role model.  All invaluable in their journey to a successful career, making positive life choices and creating a positive mental health foundation for today and beyond.

We are rapidly expanding the programme and now require some hands-on administrative support to help with enrolling new mentors/mentees, matching mentors with mentees, responding to admin questions from mentors/mentees and generally supporting the Project Manager on day-to-day administrative tasks to ensure we can help as many young people as possible with the right mentors, as soon as possible.

By generously offering your time and administration skills, you will help to support vulnerable young people make the changes they need to get their lives back on track.

Key tasks

The main administrative tasks we are looking for support with are:

· Supporting volunteer mentors through the administration onboarding process;

· Supporting our mentees through the administration onboarding process;

· Keeping project databases up to date;

· Note taking during our steering group committee meeting, and highlighting actions;

· Assisting with the relevant communications to promote the programme.

Who we are looking for

· Someone passionate about wanting to support a mental health charity that creates change in young adult’s lives.

· Someone who is confident, but also personable and approachable so our young mentees feel comfortable to ask for administrative support.

· Someone who has a working experience of Microsoft Office applications, e.g. Word, Excel and PowerPoint, but has not necessarily worked in an administrative role previously.

· You may be someone who is looking to move into an administrative role in the future and wants to gain some work experience in this area before applying for paid roles.

· No formal experience or qualifications are required, however, due to the potentially sensitive nature of the role, we will require you to complete a DBS check, which we will pay for.

Your time commitment

We would like someone that can provide voluntary administrative support for 14 hours per week, ideally split over at least 2 weekdays.  However, we are flexible and open to hearing what works for you and your lifestyle.

Location

· This is a virtual home-based role, with full training provided as part of a tailored induction programme.

· Regular remote support will be provided, in the form of regular meetings and check-ins.

Benefits & Perks

· Fantastic opportunity to formalise your administration skills on a worthwhile / charitable project.

· An opportunity to ‘give back’ and indirectly support young people with mental health difficulties with your administration skills.

· A chance to gain experience in both the charitable and mental health sector.

· A chance to connect with new people from home – predominantly the Twining team responsible for delivering the project, but also programme mentees and mentors.

The role of the Spotlight YOPD Administrative Assistant is multifaceted and crucial for the efficient functioning of the charity. Here are the key responsibilities and qualities associated with this role:

1. Administrative Tasks:

   • Maintain workplace functions and handle administrative duties.
   • Support the Charity Secretary in ensuring compliance with statutory and regulatory requirements.
   • Report directly to the Charity Secretary and work closely with the Chief Executive Officer.

2. Specific Responsibilities:

   • Communications:
     • Monitor organisational emails and respond or forward as necessary.
     • Facilitate communication and coordination between the Executive team and the Board of Trustees.
   • Scheduling and Calendar Management:
     • Arrange meetings, appointments, and travel.
     • Maintain calendars for the Executive team.
   • Document Preparation:
     • Create and format documents (reports, presentations, etc.).
     • Proofread and edit materials.
   • Data Entry and Record Keeping:
     • Input data into databases or spreadsheets.
     • Maintain accurate records.
   • Volunteer Support:
     • Onboard new volunteers.
     • Manage volunteer files.
   • Financial Administration:
     • Process invoices and expenses.
   • Event Coordination:
     • Organise company events or meetings.

3. Qualities Required:

   • Organisational Skills:
     • Ability to manage schedules, files, and stay organised.
   • Communication Skills:
     • Clear communication with the Board, Executive team, and volunteers.
   • Time Management:
     • Prioritise tasks and meet deadlines.
   • Attention to Detail:
     • Handle paperwork and data entry accurately.
   • Problem-Solving:
     • Be resourceful and find solutions.
   • Tech Proficiency:
     • Familiarity with office software (e.g., Microsoft Office, Google Workspace) and basic troubleshooting skills.
   • Adaptability:
     • Handle unexpected situations and adapt to change.
   • Discretion:
     • Maintain confidentiality and handle sensitive information

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons. 

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace. 

Ready for an adventure? Dive into the heart of Quilombo UK by exploring our website and videos! Explore the values that guide our mission, values, and the impactful work we do to make a difference in our community.

Join us in leading positive change!

The Admin Assistant role offers a great opportunity for the right person who is looking to: 

• Gain experience in the Third Sector. 
• Develop their skills and management experience; or just simply 'give something back to their community'. 

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
•  Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
•  Liaising with staff
•  Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills. 
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Will you share your counselling or psychotherapy skills as a counsellor or therapist to join an online counselling service for patients and families affected by a chronic pain condition (Complex Regional Pain Syndrome)?

We're looking for 2 qualified counsellors, psychotherapists or psychologists ideally with some experience of working with chronic pain patients or lived experience of chronic illness, who may want to volunteer their skills supporting our adult service users (aged 18 & over) and help us to continue developing a mental health support service. 

As a Volunteer Counsellor/Therapist you’ll be providing remote counselling/therapy support services to adults aged 18 and over many of whom are isolated and in need of mental health services. You’ll be providing one-to-one counselling/therapy sessions online via Zoom or by phone. With your recognised counselling qualifications and experience you will be an asset to our small charity and to our services users.  

Depending on your qualifications, skills and experience, our volunteer counsellors / therapists provide person centred counselling (general talking counselling) or integrative counselling, or specialist services such as Cognitive Behavioural Therapy (CBT), ACT, CFT and EMDR for CRPS patients, or their families & close relatives.

People will be referred both by health or legal professionals as well as having patients and carers themselves referring into to the service.

In this role you’ll be able to develop your counselling and therapy skills, organisation, communication and team working skills.

Most importantly you’ll be providing essential services that help make sure no one has to face CRPS alone. Be the hope for CRPS.

What the role involves

This role may vary depending on needs, but is likely to include:

• Undertake a client assessments, followed by person-centred counselling (via Zoom or phone) to our clients, offering up to 20 sessions for each client plus 4 psychometric assessments

• Providing one-to-one counselling sessions to clients aged 18 & over

• Update our database with the client’s basic information and session attendance

• Maintain succinct, relevant session notes and store these confidentially and securely in acccordahce with GDPR

• Attending and participating in peer supervision support

• Attend CPD training to ensure your knowledge stays current

• Participating in volunteer meetings
• Maintaining client confidentiality, upholding data protection and equal opportunities principle

• Attend monthly Supervision and peer support sessions to ensure safe working practices

We can support you to develop the skills you need for this role, including a full induction. You will have a chance to discuss your role and any additional needs with us. We can offer you a supervisor as well as expenses for annual insurance and an external supervisor if required.

What you need for this role

Essential

• Be a member (including student membership) of one of the recognised organisations (see below)
• Level 4 Diploma level qualifications as a minimum (unfortunately no students at this time), Degree or Masters in Counselling, Counselling/Clinical Psychology, Psychotherapy, Art Therapy, EMDR 
• Minimum of 100 hours supervised
• Proof of professional indemnity insurance annually - we may consider paying this as an expense but commitment to the charity is required
• A valid DBS certificate (enhanced version), which is less than three years old and renewed every three years (the charity can provide where necessary)
• Able to keep people’s personal data safe

• Willing and able to provide counselling via Zoom from a private location with a stable WiFi connection

• Able to support a minimum of 3 clients a week, being three hours of your time for counselling sessions plus time for administration. We ideally hope you to offer the charity a minimum commitment of six months.

Desirable

• Knowledge of chronic pain or Complex Regional Pain Syndrome
• Previous experience as a chronic pain or CRPS counsellor or psychologist 
• Committed to our values
• Willing to develop skills and experience
• Enjoy working as part of a team
• Effective administration skills, planning and organisation skills
• Approachable, presentable, enthusiastic

We also welcome training counsellors and counselling/clinical psychologists who are looking for placements.

Once we’ve assessed your application, you may be invited for interview. If you are successful, we will arrange for you to have an enhanced Disclosure and Barring Service DBS or Protecting Vulnerable Groups (PVG) check.

Recognised Organisations You Must Be A Member of:

• British Association for Counsellors and Psychotherapists (BACP)
• British Association for Behavioural and Cognitive Psychotherapists (BABCP)
• EMDR Association UK
• Complimentary and Natural Healthcare Council (CNHC)
• General Hypnotherapy Register (GHR)
• British Society for Clinical Hypnotherapists (BSCH)
• National Council for Hypnotherapists (NCH)
• United Kingdom Council for Psychotherapy (UKCP)
• The National Hypnotherapy Society (HS)
• National Counselling Society (NCS)
• Health & Care Professions Council (HCPC)
• The Association for Professional Hypnosis and Psychotherapy (APHP)
• National Register of Hypnotherapists & Psychotherapists (NRHP)

Making a difference

What impact will the opportunity have?

You will join the charity during a critical and challenging period where referrals are on the rise and your expert knowledge and experience will be invaluable to our success. You will have a key role in not only developing a counselling service for our clients but also ensure we provide counselling services and mental health support to our CRPS patients & their families who are in need of our support and inclusion on a regular basis. With your help we will expand our support and mental health services to ensure our service users receive mental health support that they may not have been offered.

What's in it for you as the volunteer? 

You would be a part of our small, friendly, forward-thinking charity team, focused on reaching people affected by this rare, painful and debilitating chronic pain condition and to provide them with psychological support whether they are patients, their partner, relatives, friends or carers. As this service is rapidly expanding, you would have a key role in developing our counselling and psychotherapy programme and to complement our support services that we offer. This is a fantastic opportunity for you to make a real difference in our clients' life which is already isolated and painful, who may not have received any psychological support.

ABOUT THE ROLE

We are looking for volunteers, preferably with experience of community engagement and networking, to:

· Research and develop a database of local authority websites

· Research and develop a database of other charities and support organisations, who may support individuals affected by leukodystrophy

· Request for Alex TLC to be added as a support organisation to the above resource lists

· Improve awareness of the charity and leukodystrophy within local authorities, other charities, and support organisations

· Research ways that we can improve our outreach to yet-to-reach groups within the community

This is a wonderful opportunity to develop your existing skills within a unique arena, learn about the difficulties facing those with rare disease, and give vital and tangible support to sufferers of leukodystrophy.

We need help to give hope and support to people affected by leukodystrophy – could you be that help?

ABOUT YOU

Candidates should be able to demonstrate the following:

· at least 2 years working or volunteering experience

· an interest in Alex TLC and the work that we do

· basic understanding of the complexities of leukodystrophy

· excellent written skills

· excellent communication skills

· excellent computer skills, particularly Microsoft Word and Excel

· excellent organisational and administrative skills

Alex TLC are flexible and the role can be home based or at our Peckham, London SE15 office.

About the Role

Role type: Voluntary role, travel expenses reimbursed

Role level: Volunteer Development Coordinator

Location: Remote, open to applicants resident in the United Kingdom, Channel Islands or the Isle of Man

Accountable to: Volunteer Development Team Lead

The purpose of your role is to support the development of Nightline Association volunteers throughout the volunteer journey. 

The Volunteer Development Team is responsible for guiding the development of the Nightline Association volunteer journey by creating effective and meaningful processes, promoting skill building and personal growth, and helping create a supportive community that recognises the contribution of volunteers. You will work closely with your team, the Volunteer Development Team Lead, as well as the Heads of Department, to ensure that volunteering is a beneficial and meaningful experience across the organisation.

Your line manager will be the Volunteer Development Team Lead. The Volunteer Development team sits within the Central Services department, led by the Head of Central Services. The Central Services department contains centralised functions, services, and operations that are used by the entire charity. 

Activities and Responsibilities

• Support on the Recruitment, Retention and Reflection Project

• Provide induction sessions for new volunteers to introduce them to the Nightline Association. 

• Develop or source onboarding and general line management guidance for volunteer line managers, providing them with the skills necessary to create a great volunteer experience for all. 

• Maintain a signposting database of external resources for volunteers. 

• Identify opportunities for volunteer skill building and/or training. 

• Lead in the development of volunteer recognition and reward practices, including day-to-day community building within the organisation. 

Benefits

As a Nightline Association volunteer, you will have the opportunity to attend training in active listening, undertake further CPD through a training portal (coming in 2024), increase your professional network and develop skills to help you further your career.

Person Specification

Experience

Desirable

• Community building

• Volunteer management or leadership

Competencies

Essential

• Excellent communication skills

• Ability to work well in a team

• Personable and approachable

Desirable

• Familiarity with Google Workspace

Knowledge

Essential

• Understanding of and commitment to the Association’s values and to supporting and developing the Nightline community

Desirable

• Understanding the volunteer journey and how to make it a beneficial experience 

About Mast Cell Action

Mast Cell Action provides support for people living with MCAS, unites the MCAS community and creates a cohesive voice; to lobby for awareness, universally available diagnosis and the best possible care for those affected.

Mast Cell Action currently has 4 trustees plus a small but dedicated support team and our Director who will work closely with the successful candidate to strengthen our communications function. This is an exciting time for the charity, with unprecedented growth and an expanding team giving the right candidate unending potential to prove themselves and to shape the role.

We are a close-knit group, our internal behaviours are to be smart, strategic and ambitious, fun, collaborative and empowered. We work in collaboration both internally and externally and support each other to be the best that we can be and make the biggest possible difference to people affected by MCAS. If this sounds like a team you would like to be part of we would love to hear from you!

Role Overview

The Medical Lead Statistician will play a pivotal role in advancing Mast Cell Action's research initiatives. This volunteer position involves designing and analysing clinical studies, interpreting data, and collaborating with a multidisciplinary team to enhance our understanding of MCAS.

Key Responsibilities

• Study Design and Methodology:
  • Collaborate with researchers to design robust clinical studies.
  • Develop and refine statistical methodologies to address research questions.
  • Ensure studies are designed with appropriate sample sizes and statistical power.
• Data Analysis and Interpretation:
  • Analyse clinical and experimental data using advanced statistical techniques.
  • Interpret results in the context of MCAS research and present findings to stakeholders.
  • Provide statistical expertise in the preparation of research manuscripts and grant proposals.
• Collaboration and Consultation:
  • Work closely with medical researchers, clinicians, and other stakeholders.
  • Offer statistical consultations to support various research projects within the Charity.
  • Participate in regular meetings with the Medical Engagement team to discuss ongoing projects and findings.
• Ethics and Compliance:
  • Ensure all research activities comply with ethical standards and regulatory requirements.
  • Maintain confidentiality and integrity of sensitive research data.

Qualifications and Skills

• Education:
  • Advanced degree (Ph.D. or equivalent) in Statistics, Biostatistics, Epidemiology, or a related field.
• Experience:
  • Extensive experience in statistical analysis within medical research.
  • Proven track record of designing and analysing clinical studies.
  • Experience with statistical software
• Skills:
  • Strong analytical and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to interpret complex data and present findings clearly.
  • Familiarity with regulatory guidelines and ethical considerations in medical research.
• Attributes:
  • Highly organised and detail-oriented.
  • Strong collaborative spirit and ability to work effectively in a team.
  • Commitment to the mission of Mast Cell Action and to advancing research in MCAS.

Benefits

• Contribute to meaningful research that can improve the lives of individuals with MCAS.
• Collaborate with leading researchers and clinicians in the field.
• Gain experience in a charitable Charity dedicated to medical research and advocacy.
• Flexible working hours and the opportunity to work remotely.

Mast Cell Action is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for this volunteer position without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

Are you passionate about making a positive impact in your community? Do you believe in empowering survivors of domestic abuse? If so, we invite you to become a trustee for our well-established domestic abuse charity.

About Us:

Independent Choices Greater Manchester provides advice and support for survivors of domestic abuse in Greater Manchester. We offer a confidential helpline that offers survivors information about their legal options for safety, housing options, refuge availability, safety planning, contacting, and reporting to the police as well as emotional support, aimed at breaking the cycle of abuse and empowering survivors to take control of their lives through informed choices. Our helpline is accessed by survivors, friends and family and professionals who support survivors.

Position Overview:

As a trustee, you will play a pivotal role in guiding the strategic direction and governance of our organisation. Your insights, expertise, and commitment will help us fulfil our missions and aims.

You will:

• Ensure alignment with our vision, mission and values and help identify new opportunities to meet these.
• Develop the board of trustees to make the most of existing skills and experience and build capability and diversity.
• Champion an evidence-based approach to decision-making using data and evaluation from our programs to meet the needs of survivors and provide feedback to funders.
• Where relevant use your network to raise awareness of Independent Choices Greater Manchester and advocate for the needs of domestic abuse survivors within the community.
• Support our manager to identify and focus on operational priorities and efficiently build resilience amongst our team of staff and volunteers.
• Collaborate with trustees to provide strategic direction regarding the charity’s services, finances, legal, HR, communication, and partners/ stakeholders engagement.
• Ensure the board of trustees uphold the highest standards of integrity, transparency, and accountability in all aspects of governance and decision-making.

Knowledge and Experience:

• A good understanding of the trustee role, coupled with the readiness and dedication to invest the required time, preparation, and effort to fulfil trustee duties effectively.
• Understanding or openness to learning about the intricate nature of domestic abuse and its effects on individuals, families and communities.
• Creativity and innovation in problem-solving, with a focus on driving continuous improvement and excellence.
• We are especially interested in hearing from people who have experience in any – finances, legal, HR, communication, and partners/ stakeholders engagement.

Abilities and skills:

• Strong communication skills and the ability to collaborate effectively with diverse stakeholders.
• A proactive mindset, with the willingness to dedicate time and effort to furthering the charity’s mission.
• Have a commitment to the role for at least 12 months.

Join Us:

If you share our vision and are ready to make a difference, we welcome your application to join our board of trustees.