Administrative Support Volunteer Roles in Lewisham, Greater London

St John has embarked on a new journey to achieve the goal of ensuring that every community and every young person across England will be first aid confident. A leader with strategic acumen and the ability to inspire a team of key individuals towards achieving this goal and national objectives is needed.   

 The Deputy Chief Commissioner will report directly to the Chief Commissioner and St John needs people who will be able to bring together, inspire and direct these important teams. They will be focused on leading National Advisors focussed upon key areas of strategy/policy, which will be developed and maintained through Communities of Practice. 

If this sounds like you, perhaps the role of Deputy Chief Commissioner at St John, could be perfect for you?    

We need someone who is committed to equity, inclusion and the fostering of a value-based leadership culture. Diversity of background and circumstances is important to us. If childcare or caring costs would prohibit you from applying, then please talk to us as we would like to help. We will provide on the job training and support, so if you feel like you have some but not all of what we are looking for, please apply today.  

This vacancy can situated anywhere in the country.

Closing date for applications: Wednesday 16 October 2024 at midnight.   

This role presents an opportunity to liaise with businesses and organisations in your local community to find and arrange suitable reading venues for your group. Reading venues are typically in local libraries, churches and other businesses and organisations that can provide places where there is at least one other person in the building, whilst also providing an element of confidentiality, they are never classroom settings.

What you will be doing

● Ensuring there are sufficient suitable venues for reading pairs, in line with the Venue and Lone Worker Policy.

● Managing the relationship between the venues and the group and source new venues as the group grows.

● Finding organisations and businesses willing to offer a room or suitable space on their premises for your reading pairs to use at certain times of the week when it is not in use.

● Ensuring that the premises are suitable for Read Easy by using the Venue Checklist.

● Reporting on the venues arranged to the Management Team to gain their approval.

● Confirming the arrangements in writing with the venue provider.© Read Easy UK 2 June 2023

● Keeping an up-to-date record of venues and regularly review venue arrangements.

● Supporting the Team in finding and booking other venues for Read Easy events.

● Attending Management Team meetings, typically every six to eight weeks.

The skills you will need

● Experience of networking or the confidence to contact local organisations to explain how each venue can support local people to improve their reading.

● Ability to develop strong working relationships with local venue providers.

● Good communication and people skills, with a commitment to maintaining confidentiality.

● Reasonable confidence in using IT.

● The ability to use initiative and work independently.

● A willingness to abide by Read Easy policies and procedures.

● An open attitude that encourages two-way communication and willingness to ask for and offer support to the Team.

● A non-judgemental attitude and respect for others, with a commitment to equality and diversity, so that you can make everyone feel valued and included.

● Energy and enthusiasm with an average of one hour a week to commit to the role.

What is in it for you?

● Develop networking skills

● Meet and work collaboratively with new people

● Be active and engaged, adding value to your local community.

Interested?

If you think you can offer the time, skills and experience that we are looking for and would be interested in taking up this role, please contact the person who sent you this role description.

Please note: All Read Easy volunteer roles are subject to Safer Recruitment procedures which include verification of identity and two references, and eligibility for Management Team roles in line with Charity Commission regulations for trustees.

Please see the ‘Introduction to Read Easy for potential Management Team volunteers’ to find out more about the structure and responsibilities of the Management Team.

We are currently looking for a personal assistant to the charity's chair person.

Responsibilities typically include: 

· Acting as a first point of contact for enquiries: (email/calendar management and managing diaries 

· Typing, compiling, and preparing reports, presentations, and correspondence. 

· Miscellaneous tasks to support the Chair

· Forming a relationship with our clients as they are part of the community. 

Essential skills for this role are: 

· Organization skills: The ability to prioritize tasks, manage time, and keep track of deadlines is crucial.  

· Communication skills: should be able to communicate effectively in writing. 

· Attention to detail: the ability to pick up on small details can prevent costly mistakes from occurring. 

· Problem-solving skills: the ability to identify and resolve problems quickly and efficiently.  

This is an exciting opportunity to contribute to a worthy cause. The organisation has a warm and friendly atmosphere and will be extremely rewarding for the candidate. 

Are you detail-oriented and committed to ensuring smooth volunteer onboarding processes? The International Humanity Foundation (IHF) is looking for dedicated volunteers to help manage and verify our Memoranda of Understanding (MOUs) with new volunteers.

 Role: MOU Volunteer (Part-Time)

Requirements:

- Strong attention to detail and organizational skills.

- Excellent communication abilities.

- Experience with document management is a plus.

- Ability to work independently and reliably.

- Commitment to IHF’s mission and values.

- Ability to dedicate a few hours per week to this volunteer role.

What We Offer:

- An opportunity to support global education and humanitarian efforts.

- Experience in managing and verifying formal agreements.

- Personal and professional growth opportunities.

- A supportive and collaborative team environment.

Join us in ensuring that all volunteers are properly onboarded and aligned with our mission!

We look forward to welcoming you to our team!

Together, we can achieve great things.

We’re seeking new trustees to join our board. This is an exciting opportunity to help lead Big Leaf Foundation in the next phase of its development and to use your skills and experience to make a lasting difference to the lives of displaced young people in Surrey.

We are seeking individuals with:
o commitment to our vision, mission and values;
o excellent teamwork and leadership skills and effective decision-making;
o willingness to commit time and effort to the role;
o good, independent judgement, strategic vision and ability to communicate ideas;
o history of impartiality, fairness and commitment to promoting equality and diversity.

We particularly need individuals with skills and experience in one or more of the following areas:

o charity governance;
o risk management;
o data security and IT;

o diversity and inclusion;
o evaluation and reporting.

The statutory duties of a trustee are to:

o Ensure the organisation complies with its governing document.
o Ensure that the organisation pursues its objectives as defined in its governing document.
o Ensure the organisation applies its resources exclusively in pursuance of its objectives – the charity must not spend money on activities which are not included in its own objectives, no matter how 'charitable' and 'worthwhile' those activities are.
o Contribute actively to the Board of Trustees' role in giving strategic direction to the organisation, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets. o Safeguard the good name and values of the organisation.
o Ensure the effective and efficient administration of the organisation.
o Ensure the financial stability of the organisation.
o Protect and manage the property of the organisation and to ensure the proper investment of the organisation's funds.
o If the organisation employs staff, to appoint the Chief Executive Officer and monitor his or her performance.

In addition, with other trustees to hold the charity “in trust” for current and future beneficiaries by:

o Ensuring that the charity has a clear vision, mission and strategic direction and is focused on achieving these.

o Being responsible for the performance of the charity and for its “corporate” behaviour; ensuring that the charity complies with all legal and regulatory requirements.

o Acting as guardians of the charity’s assets, both tangible and intangible, taking all due care over their security, deployment and proper application.

o Ensuring that the charity’s governance is of the highest possible standard.

Trustees should make full use of any specific skills, knowledge or experience to help the board make good decisions and all trustees must adhere to our Trustee Code of Conduct.

Are you detail-oriented and committed to ensuring smooth volunteer onboarding processes? The International Humanity Foundation (IHF) is looking for dedicated volunteers to help manage and verify our Memoranda of Understanding (MOUs) with new volunteers.

 Role: MOU Volunteer (Part-Time)

Requirements:

- Strong attention to detail and organizational skills.

- Excellent communication abilities.

- Experience with document management is a plus.

- Ability to work independently and reliably.

- Commitment to IHF’s mission and values.

- Ability to dedicate a few hours per week to this volunteer role.

What We Offer:

- An opportunity to support global education and humanitarian efforts.

- Experience in managing and verifying formal agreements.

- Personal and professional growth opportunities.

- A supportive and collaborative team environment.

Join us in ensuring that all volunteers are properly onboarded and aligned with our mission!

We look forward to welcoming you to our team!

Together, we can achieve great things.

Are you detail-oriented and committed to ensuring smooth volunteer onboarding processes? The International Humanity Foundation (IHF) is looking for dedicated volunteers to help manage and verify our Memoranda of Understanding (MOUs) with new volunteers.

 Role: MOU Volunteer (Part-Time)

Requirements:

- Strong attention to detail and organizational skills.

- Excellent communication abilities.

- Experience with document management is a plus.

- Ability to work independently and reliably.

- Commitment to IHF’s mission and values.

- Ability to dedicate a few hours per week to this volunteer role.

What We Offer:

- An opportunity to support global education and humanitarian efforts.

- Experience in managing and verifying formal agreements.

- Personal and professional growth opportunities.

- A supportive and collaborative team environment.

Join us in ensuring that all volunteers are properly onboarded and aligned with our mission!

We look forward to welcoming you to our team!

Together, we can achieve great things.

The Events/Social Media Assistant ensures that all communications reflect the values of Hidayah and utilises various social media platforms to promote events and raise awareness of the services we offer.

Key Responsibilities:

• Creating graphics on social media for events and partnerships with other organisations
• Coordinating with the social media team, ensuring that events are promoted on Twitter, TikTok and Instagram
• Generating ideas for new events
• Updating the events calendar
• Planning events in advance - particularly face-to-face events
• Promoting events through email
• Assisting with the monthly newsletter, including the latest events and liaising with IT to get it sent out
• Ensuring the smooth running of the monthly book club
• Identifying new organisations and individuals who are queer Muslims and allies to collaborate with
• Contacting organisations and venues
• Liasing with others in the team to arrange in-person events
• Sending thank-you emails after all events
• Updating contact/partner database

Essential criteria:

• Ability to work within a team but also independently, using initiative
• Organisation and time management skills
• Ability to use OutSavvy, Google Suite (including Google Calendar and Google Meet), HootSuite and Discord (or willingness to learn)
• Familiarity with social media platforms (or willingness to learn)
• Teamwork and collaboration with other individuals and organisations
• Strong communication

We are recruiting for a new Chair of Trustees to lead the Board and ensure that the charity has a clear vision, mission and strategic direction to achieve its full potential. We are looking for someone with proven commercial or entrepreneurial experience to lead on growing the charity - creating networking opportunities and potential partnerships with other organisations, corporates and individuals.

Ideally you will have previous experience of being a Chair of a Trustee Board, you will be experienced in working with small charities, strong networking capabilities that can be utilised for the benefit of the organisation and knowledge and experience of best practice, good governance and compliance relevant to charities and the Charity Commission.

We are particularly interested in hearing from people from diverse backgrounds, and welcome individuals who want to apply their knowledge and learn from our young people, staff and fellow Board members.  A full induction and training on the work of Sculpt will be provided. 

Role Description

· Key tasks:   

• 1. Chair of Trustee duties
  

• Work in partnership with Trustees and the Chief Executive to ensure that the charity has a clear vision, mission and strategic direction to steer the charity to achieve its full potential, overcoming challenges and maximising opportunities that arise
• Ensure that the board of Trustees fulfils its duties and responsibilities for the proper governance of the charity, working with the Chief Executive to ensure compliance with the Charity Commission
• Chair Board meetings and work closely with the Chief Executive to set agendas and priorities
• Lead on behalf of the organisation on creating networking opportunities and potential partnerships with other organisations, corporates and individuals
• Provide line management to the Chief Executive

· 2. General Trustee duties     

• Contribute actively to the Board of Trustees’ role in giving strategic direction to the organisation, setting overall policy, defining goals, setting targets and evaluating performance against agreed targets
• Safeguard the good name and values of the organisation
• Represent the organisation at functions and meetings as appropriate
• Declare any conflict of interest whilst carrying out the duties of a young trustee
• Take collectively responsible for the actions of the organisation and other trustees
• Ensure the effective and efficient administration of the organisation
• Abide by all relevant policies and procedures
• Ensure the financial stability of the organisation
• Provide feedback on board papers, lead discussions, focus on key issues, provide advice and guidance on new initiatives
• Attend meetings and to read papers in advance of meetings
• Attend sub-committee meetings as appropriate
• Participate in other task as arise from time to time, such as interviewing new staff, helping with fundraising

The Events Officer is responsible for planning and executing events that promote awareness, inclusion, and support for the LGBTQ+ Muslim community. They ensure that all activities are thoughtfully designed to create safe spaces for connection, advocacy, and empowerment.

Key Responsibilities:

• Organise 3 in-person flagship events per year, ensuring all events align with Hidayah’s pillars of Care, Connect, Growth
• Oversee online/virtual events, including virtual Discord game nights and online Queer Book Club
• Supervising Events volunteers to deliver events
• Liaising closely with the Digital (Social Media and IT) team for events promotion
• Gathering post-event feedback (content, accessibility and tools)
• Updating contact/partner database
• Collaborating with the US Programmes Trustee to ensure that the Global Event Diary is aligned
• Attend monthly Board meetings and annual Strategy Day
• Update the Hidayah UK Trustee Board on the events calendar

Essential Experience:

• Working in a team but also independently with minimal supervision
• Organisation and time management skills
• Leadership and the ability to line manage volunteers
• Ability to competently use Google Suite and Google Meet or equivalent (e.g. Microsoft/Zoom)
• Ability to use or willingness to learn Discord and OutSavvy (ideally experience using equivalents e.g. group messaging and event management platforms)
• Teamwork and collaboration with other individuals and organisations
• Budget management
• Ability to plan on a long- and short-term basis
• Strong communication
• Understanding confidentiality, equality and diversity and safeguarding procedures
• Ability to respond to resolving conflict situations if needed
• Good understanding of queer Muslim community and the needs of service users
• Commitment to supporting and promoting the aims, vision and mission of Hidayah

Unleash Your Passion, Volunteer Online with IHF!

Make a difference from anywhere in the world: Join the International Humanity Foundation (IHF) and help us empower marginalized children and communities. We offer flexible online volunteering opportunities in four exciting divisions:

A. Human Resources (HR): Master essential HR skills while supporting our global team. Assist with applications, interviews, calendars, and more.

B. Finance: Gain valuable financial experience while managing funds responsibly. Help us track donations, process grants, and ensure financial stability.

C. Education & Administration: Make a lasting impact on children's lives. Develop curricula, mentor youth, and contribute to various educational projects.

D. Media & PR: Share our stories and amplify our impact. Use your talents in media, graphics, translation, or writing to connect with the world.

Benefits:

• Make a real difference: Contribute to a meaningful cause and change lives.

• Gain valuable skills: Enhance your knowledge and develop new abilities.

• Connect with a global community: Collaborate with passionate volunteers from diverse backgrounds.

• Flexible and rewarding: Volunteer from the comfort of your home on your own schedule.

No matter your experience, you can make a contribution! We welcome individuals with various skills and levels of expertise.

Ready to join us?

Visit our website to learn more and apply:

Together, let's create a brighter future for all!

Outline of the Referrals Networker role

If you thrive on networking and making new connections, this vital and interesting role offers the opportunity to create and develop relationships with local agencies, such as Job Centres, social services and many others who may be able to refer potential Readers to the group. The longevity of our local groups is down to securing a steady stream of Reader referrals, so you will play an instrumental part in making sure your group thrives.

How we will support you

You will be provided with the Management Team Handbook, training/induction, policies and guidance specifically needed for this role, including access to support from a Read Easy UK Regional Adviser, via your Team Leader. You will also be invited to Read Easy UK’s regional forums and annual conference which give volunteers an opportunity for networking with those from other groups.

What you will be doing

● Liaising with your group to establish which organisations have already been contacted, so that you can build on that initial work.

● Managing the relationship between the referral agencies and the group.

● Seeking out new referral agencies as the group grows in capacity.

● Familiarising yourself with the Publicity Organiser’s resources available to you.

● Creating a record of organisations and agencies who are likely to come into contact with those who don’t read and the dates you are in touch with them.

● Contacting these organisations regularly to provide information about what your group offers and identify how they can best inform their personnel to make referrals.

● Keeping your local group informed about your activity and identifying how many of your© Read Easy UK 2 June 2023 contacts refer new Readers.

● Attending Management Team meetings, typically every 6-8 weeks.

The skills you will need

● Confidence to promote the work of Read Easy and how it can support local people who would like to improve their reading skills.

● Ability to develop strong working relationships with local referral agencies and to manage expectations.

● Good communication and people skills, with a commitment to maintaining confidentiality.

● Reasonable confidence in using IT.

● The ability to use initiative and work independently.

● A willingness to abide by Read Easy policies and procedures.

● An open attitude that encourages two-way communication and willingness to ask for and offer support to the Team.

● A non-judgemental attitude and respect for others, with a commitment to equality and diversity, so that you can make everyone feel valued and included.

● Energy and enthusiasm with an average of two hours a week to commit to the role.

What is in it for you?

● Use your knowledge of the local area to liaise with a variety of organisations

● Meet and work collaboratively with new people

● Be active and engaged, adding value to your local community

Interested?

If you think you can offer the time, skills and experience that we are looking for and would be interested in taking up this role, please contact the person who sent you this role description.

Please note: All Read Easy volunteer roles are subject to Safer Recruitment procedures which include verification of identity and two references, and eligibility for Management Team roles in line with Charity Commission regulations for trustees

Please see the ‘Introduction to Read Easy for potential Management Team volunteers’ to find out more about the structure and responsibilities of the Management Team.

Our mission is to help and support homeless and vulnerably housed people in and around the London Borough of Merton. We operate a twice-weekly Drop-in, currently welcoming 50-60 individuals each day, while our Winter Night Shelter provides a warm, dry place to sleep every night during the coldest nights of the year – this winter from 4 December until 10 March 2024.

Our current Secretary is retiring, having completed the maximum of nine years in the role. We’re now looking for an enthusiastic and committed volunteer for the role which covers the following positions:

1. Company secretary
2. Secretary to the Trustees

The current incumbent fulfils both roles but we would consider splitting the responsibilities if two complementary applications were received.

The Company Secretary & Secretary is a volunteer with an active role in the work of the organisation. The Faith in Action Merton Homelessness Project (FIAMHP) Board of Trustees, Company Secretary & Secretary, together with senior staff, form the Management Committee of the Charity.

Company Secretary’s responsibilities:

The Company Secretary keeps the organisation legal by:

• Working with Trustees to ensure that the Charity complies with its Articles of Association, charity law, company law, employment law, and any other relevant legislation or regulations.

• Ensuring that the Trustees are aware of the requirement to comply with relevant codes such as the Code of Conduct for Charity Trustees and the Charities Governance Code, and that these are adhered to.

• Ensuring that the Articles of Association reflect the current work of the Charity, liaising with the Charity Commission and Companies House as appropriate if an update is needed.

• Liaison with Treasurer as needed.

• Filing annual Confirmation Statements and other Company Returns including the annual Trustees Report & Accounts with Companies House and the Charity Commission by the due dates.

• Advising Companies House and the Charity Commission of changes to Company and Charity details by the due dates – this includes Trustee appointments and resignations.

• Maintaining the statutory records.

• Monitoring the composition of the Trustee board, and liaising with the Chair and other Trustees to ensure that new Trustees are recruited as necessary, so that all roles needed are covered. Organising new Trustee applications and interviews, and obtaining references.

• Organising and running the Annual General Meeting, and any other General Meetings required.

• Any other duties which may reasonably arise.

Secretary’s duties

The job of the FIAMHP Secretary is to assist the Trustees in the smooth running of the organisation by:

• Organising Management Committee meetings in consultation with the Chair and other Trustees: setting meeting dates and venues; producing meeting agendas, receiving and sending out meeting notices and papers, checking that meetings are quorate, taking meeting minutes, liaising with the Chair and other Trustees as necessary; sending out draft minutes.

• Assist with liaison between Trustees, Staff and Volunteers as needed.

• Awareness of the work of the organisation and the needs of its guests and service users.

• Ensuring that decisions and actions of the Board of Trustees are accurately recorded and implemented.

• Maintaining an appropriate and secure filing system so that all Trustee papers are retained and accessible.

• Assisting with Business Plan development and the Trustees’ Annual Report as required.

• Ensuring that Policies and Risk Register are filed and accessible to all who need access.

• Tracking progress with implementation of the organisation’s Business Plan.

• Ensuring that any correspondence for Trustees is brought to the attention of the Board.

• Any other duties which may reasonably arise.

The Company Secretary and Secretary must have:

● Commitment to the Charity and its work.

● Understanding and acceptance of the legal duties and responsibilities of being a Company Secretary

● Willingness to devote the necessary time and effort to their duties as Company Secretary and Secretary

● Strategic vision

● Good independent judgement

● Ability to work effectively as a member of a team.

For more information about either post, please contact Bernie McAlister, Chair of Trustees.

We’re BrightPIP, and we’re looking for our next trustees.

Do you share our view that every baby deserves to grow up feeling safe, secure, and loved? Do you understand how charities work? Are you good at leading small teams? 

About BrightPIP and Our Vision
Brighton Parent Infant Psychological Therapy (BrightPIP) is a small, local charity that provides intensive support to expectant parents and those with babies under the age of three. We are rooted in our community and responsive and connected to our families and referrers. Our standards are informed by clinical excellence so that we provide highly effective interventions that are tailored to each family. We are deeply commmitted to service development that is shaped by the community we serve. 

Our trustees play a big part in helping us realise and achieve our strategic objectives and meet the needs of those we’re committed to supporting: babies and their young families. As we enter our second decade, we’re now recruiting a new Treasurer and other trustees to support our growth and development as we enter an exciting next chapter.

We are looking for an experienced finance professional or who knows the charity sector and understands charity finance. Experience of being a Treasurer is ideal but not essential.

So, if you’re interested in changing the world, one baby at a time (starting in Brighton & Hove and East Sussex), we’d love to receive your application.

To apply, please send a CV and a cover letter setting out your interest in the position (maximum two pages) and use the reference: Treasurer.

The closing date for applications is 12pm on Friday 8 November.

Face to face interviews will be held on: Wednesday 13 November (afternoon) and Wednesday 20 November (morning). We are also offering limited virtual interview slots for those unable to attend in person on: Wednesday 20 November 6-8pm.

*Please indicate any time you cannot attend in your cover letter.