Operations Volunteer Roles
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Alike is a charity with one simple mission: To end the loneliness and isolation that people impacted by cancer experience. We exist to empower our community to make meaningful connections through seamless digital experiences which help people find their sense of belonging. We were created for people impacted by cancer, by people with cancer.
Driven by our mission and inspired by the start-up mentality, we operate with agility and pace. In 2021, we launched our ground-breaking iOS and Android app as a space exclusively for the cancer community to connect. Now we’re looking to scale nationwide, and we need your help to do it. Alike is the only non-for-profit organisation providing a large scale, tailored peer support platform across all ages and diagnoses, whether someone’s facing a sleepless night or a lonely weekend.
We're looking for 1 legal trustee to join our scaling charity! We are particularly interested in people who have a background or experience in UK law, such as IP law or data protection. Read more about what we are looking for in more detail below. If this doesn't sound exactly like you but you feel you have something to give, we'd still love to hear from you.
Our Trustees:
Our board of trustees is essential to Alike’s mission. Working as a team, they take shared responsibility for maintaining alignment between our vision, strategy and day-to-day operations. Just as importantly, they support and challenge the executive team, driving Alike’s growth, inspiring new approaches, and helping us scale. Their perspective, insights, passion and collective experience is crucial to our mission as we continue combating loneliness and isolation throughout the cancer community.
Your Responsibilities:
Joining our board of trustees is a commitment to Alike’s mission as well as our products. We need our trustees to not just believe in our potential, but to authentically champion it. Our ideal trustee can clearly envision Alike taking a leading role in combating isolation in the cancer community - and in making a lasting, positive change. We’re looking for active, engaged and experienced trustees to join our existing board during this thrilling period of growth and innovation.
Beyond that, you would be required to collaborate on certain statutory duties (listed below), and to provide advice and guidance throughout Alike’s new initiatives. The power of our board lies in a diversity of viewpoints, so your unique combination of specialist knowledge, skills and experiences is key to success in this role.
We would expect you to contribute this set of skills to the board’s shared responsibility: making sound decisions for the charity’s direction. This would include - but by no means be limited to - scrutinising board papers, leading meetings, chairing discussions and taking an active role in board meetings.
Time Commitment:
- Regular board meetings (6 per year, 3 in-person meetings, 3 virtual)
- Additional time for sub-committee work and strategic planning
- Flexible availability for brief ad-hoc advisory calls or meetings
- Attendance at our Annual General Meeting in central London
Skills and Experience:
- An understanding and acceptance of the legal duties and responsibilities of trusteeship
- An understanding of the challenges faced by those living with cancer and the impact of emerging technology in addressing these challenges
- Excellent communication skills and a collaborative working style
- Strategic and critical thinking skills - a problem-solver with a lateral thinking style
- Strong financial literacy
- An understanding of the tenets of employment law and GDPR compliance at scale
We need trustees with a diverse range of skills, experience and knowledge, and would love to hear from people who could bring the following:
- Experience in UK law, ideally in employment law, data protection or intellectual property
If you’re interested in joining Alike on our mission to bring comfort, support and community to the millions of people impacted by cancer across the UK, then we would love to hear from you.
You might not necessarily tick every single box - and that’s okay: if you’ve got the passion and you feel confident that this role is for you, please do get in touch anyway. You may still be the perfect fit.
Please attach a brief cover letter (no more than 500 words) telling us why you think you'd be a great Trustee at Alike and what you can bring to our Board of Trustees.
The client requests no contact from agencies or media sales.
Terms and conditions: Voluntary roles, expenses paid
Closing date: This advert will close on 7th October 2024
SEED Madagascar is looking for two new Trustees to work on its Board of Trustees and with the Managing Director and his team. One role is to be the Vice Chair to support our Chair across her role, and the second role is to bring fundraising expertise to support SEED in its vital work in Madagascar.
SEED is growing and rising to the challenges that the country and its people are facing, and these Trustees will play an important role in SEED’s development.
SEED delivers impactful projects with communities in the southeast of Madagascar in the fields of community health, sustainable livelihoods, conservation and school infrastructure. More recently SEED has responded to the famine affecting many families in the areas it works with emergency food distribution.
The new Trustees will bring experience of working at a senior level in the not-for-profit sector. The Vice Chair will bring governance experience, and the fundraising trustee will have experience of fundraising in organsiations of a similar size. We are looking for a passion for, and understanding of, international development, along with strong people skills and a good grasp of strategic planning.
Please see our Candidate Pack for full details of the role and the recruitment process.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About The Role
Our catering support volunteers help our team across the catering operation at Slimbridge Wetland Centre and ensure we deliver excellent customer service to our visitors. The money our visitors spend in our catering outlets supports the vital conservation work carried out by WWT.
At WWT we believe that the best way for people to understand and connect to wetlands is to experience them, so we bring awe-inspiring nature up close and let it do the talking. At Slimbridge Wetland Centre visitors can explore unique wetland habitats and the amazing array of birds, mammals and amphibians that inhabit them. Our volunteers help to welcome and inspire visitors, and look after our unique habitats and heritage.
Volunteers are an essential part of the WWT team. You'll get a warm welcome, including information on training, equipment and anything else you need.
About You
Who are we looking for?This role will suit you if you:
- Have an enthusiastic and friendly manner
- Enjoy delivering excellent customer service
- Have a good level of general fitness as this role involves spending periods of time on your feet and may involve lifting and carrying
- Have an interest in the natural environment and enthusiasm for the work of WWT Like working in a busy customer service environment
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
As a Business Development Manager you will be the front of the charity by helping to create opportunities when engaging small, medium and large enterprises. The role will provide effective day-to-day management relating to all aspects of the charity’s set up and operations.
The role will ensure financial sustainability by assisting the CEO, Marketing Lead and fundraisers identify and secure appropriate funding that supports the values of the charity, and to clearly demonstrate and promote the positive impact of the charity.
What will you be doing?
- To manage all operational activity of the charity according to the strategic direction provided by the CEO and Trustees.
- Where required to undertake aspects of business development including identification of funding opportunities, bid writing and tender submissions.
- To assist the CEO with updating and revising the charity’s business plan and fundraising strategy in accordance with the Trustees’ strategic direction.
- Contacting potential partners to establish rapport and arrange meetings.
- Researching organisations and individuals to find new opportunities.
- Where appropriate attend conferences, meetings, and charity events.
- Develop a growth strategy focused both on financial gain and stakeholders’ satisfaction.
- To undertake any other relevant duties within the overall scope of the role, as requested by the CEO and Trustees of the charity.
- Lobby government and other policy makers on behalf of the charity’s cause or client group.
What are we looking for?
- Bachelor’s degree in business, sales and marketing or related field.
- Highly competent IT skills
- Proven customer service skills
- The ability to prioritise and manager own workload
- Understanding of data protection and confidentiality
- Excellent time management and organisational skills
- Ability to motivate and empower people
- High levels of commitment, reliability and motivation
- Flexible and adaptable approach
- Ability to learn quickly and take on tasks outside of current skill set.
Time commitment and expenses:
- 1-3 hours per week, either in or out of office hours.
- We request a minimum commitment of 3 months volunteering.
What difference will you make?
- Share your knowledge and experience.
- Learn new skills.
- Shape how the charity presents itself to service users, stakeholders, funders and the general public.
- Network with a friendly team of people.
- Make a difference to the charity and the lives of others.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Title: Business Coordinator Volunteer
Reports To: Business Development Manager
Location: Acton Gardens Community Centre / Remote
Time Commitment: 1-9 hours per week, flexible
Role Overview: As a Business Coordinator Volunteer with RollaDome All Skate, you will play a pivotal role in supporting our business development activities. This position offers you the opportunity to gain hands-on experience in various aspects of business administration, coordination, and project management. You will contribute directly to the efficiency of our business operations and the achievement of our strategic objectives.
Key Responsibilities:
• Assist with the coordination and implementation of business projects.
• Support the management of schedules and project timelines to ensure timely completion of tasks.
• Facilitate communication between different departments and external stakeholders.
• Help prepare and organize documents such as reports, proposals, and presentations.
• Participate in the development and monitoring of business processes and systems.
• Engage in research and analysis to support business initiatives and strategy development.
• Contribute to the organization of professional events, meetings, and networking opportunities.
• Provide administrative support as needed, including data entry, file management, and correspondence handling.
Qualifications:
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Keen attention to detail and a commitment to producing high-quality work.
• Interest in business development and a desire to learn and grow professionally.
Education and Experience:
• Business Administration, Management, or related field of study is preferred but not required.
• Experience in a business setting or project coordination is a plus.
• Volunteers from all academic backgrounds are encouraged to apply, as long as the skills and interests align with the role.
Benefits:
• Gain practical experience in a dynamic and supportive environment.
• Develop professional skills and expand your knowledge in the field of business.
• Build your network by interacting with professionals and stakeholders.
• Receive a letter of recommendation upon successful completion of your volunteer term.
• Flexible volunteering hours to fit around your personal commitments.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. RollaDome All Skate is an equal opportunity organization and welcomes applications from all interested parties. We are committed to diversity and inclusion and aim to create a welcoming and equitable environment for all our volunteers.
Terms and conditions: Voluntary roles, expenses paid
Closing date: This advert will close on 7th October 2024
SEED Madagascar is looking for two new Trustees to work on its Board of Trustees and with the Managing Director and his team. One role is to be the Vice Chair to support our Chair across her role, and the second role is to bring fundraising expertise to support SEED in its vital work in Madagascar.
SEED is growing and rising to the challenges that the country and its people are facing, and these Trustees will play an important role in SEED’s development.
SEED delivers impactful projects with communities in the southeast of Madagascar in the fields of community health, sustainable livelihoods, conservation and school infrastructure. More recently SEED has responded to the famine affecting many families in the areas it works with emergency food distribution.
The new Trustees will bring experience of working at a senior level in the not-for-profit sector. The Vice Chair will bring governance experience, and the fundraising trustee will have experience of fundraising in organsiations of a similar size. We are looking for a passion for, and understanding of, international development, along with strong people skills and a good grasp of strategic planning.
Please see our Candidate Pack for full details of the role and the recruitment process.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Reports to: Board of Trustees
Direct Reports: CEO
Commitment: Approximately 2-4 days per month throughout the year.
Remuneration: The role of Chair is voluntary, although expenses for travel may be claimed.
Overview
Charity Purpose
- Raise funds for research into the cause, prevention and management of dementia.
- Allocate funding to university research project meeting the highest academics standards.
- Raising awareness of dementia.
Objective
- Holds the Executive team and the Board to account to:
- remain focussed solely on the BRACE stated purpose
- remain compliant with all English and Welsh laws and the regulations of the Charity Commission. - Support the Chief Executive in ensuring both the Board members and Executive team work closely together to achieve the agreed strategic objectives.
- Act (in partnership with the Chief Executive) as an ambassador and the public face of BRACE.
Charity Structure
- BRACE the charity has a sole Trustee “BRACE Trustee Limited”. All members of the Board are Directors of BRACE Trustee Limited and act as Trustees of BRACE. There are up to 15 directors of BRACE Trustee Limited who for reasons of clarity are called Trustees.
- The Chair and Trustees are usually appointed for a fixed term of 4 years which can be renewed once, enabling Trustees to serve for a maximum continuous term of 8 years.
Meetings
- Board meetings are held 4 times a year plus 1 awayday. Each meeting is +/- 4 hours.
- There are currently 3 sub-committees of the Board (Scientific Advisory Committee [SAC], Finance and HR). The 3 sub-committees meet no more than one month before the board meetings either in person or on Zoom. SAC reviews applications for grants and makes recommendations to the Board for approval.
- Board Meetings are generally held in person in the Bristol area, online or hybrid meetings are not encouraged but can be facilitated.
How to Apply
If you would like to know more about the role, have an informal discussion or apply, please contact:
Chair of Trustees, Jane Dare
CEO, Chris Williams
Together we will defeat dementia.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Join the dedicated team at Historic Croydon Airport and contribute to preserving and sharing the rich history of one of the world’s oldest airports. As a volunteer, you will play a crucial role in ensuring that visitors have a memorable and safe experience while exploring this historic site.
Responsibilities:
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Visitor Engagement:
- Greet and treat all visitors equally, with respect, and without discrimination.
- Provide knowledgeable and engaging information about the history of Croydon Airport.
- Assist with visitor inquiries and enhance their overall experience.
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Safety and Security:
- Be vigilant about the safety of visitors both inside and outside Airport House.
- Inform visitors of potential hazards, such as crossing kerbs or the road outside Airport House and using stairs within the building.
- Ensure visitors are aware of emergency exits and the evacuation procedure. Tour Guides should mention this at the start of each tour, and other volunteers should do so when appropriate.
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Operational Support:
- Arrive on time for Open Days to assist with setting up and closing down activities.
- Help maintain the cleanliness and orderliness of the site throughout the day.
- Participate in team meetings and training sessions as required.
Qualifications:
- A keen interest in history and heritage, particularly in aviation and the history of Croydon Airport.
- Excellent communication and interpersonal skills.
- Ability to work as part of a team and independently.
- Commitment to treating all visitors with respect and without discrimination.
- Punctuality and reliability.
Training: All volunteers will undergo an induction process, including a review of the HCAT Induction document covering emergency exits and evacuation procedures.
Benefits:
- Be part of a passionate community dedicated to preserving an important historical site.
- Gain experience in heritage and museum operations.
- Meet and engage with people from diverse backgrounds.
- Contribute to the educational and cultural enrichment of visitors.
Application Process: If you are enthusiastic about history and enjoy engaging with the public, we would love to hear from you.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About The Role
Our centre offers a selection of spaces for hire that are great venues for corporate meetings, team away days and other events, and all profit from these goes directly to our global and national conservation projects.
In this role, you will be providing essential behind-the-scenes support for our friendly staff team to generate income for our conservation work by assisting with day-to-day administration, dealing with telephone enquiries, helping to promote our services to potential clients, making bookings, keeping our electronic systems up-to-date and providing clients with information.
- Dealing with telephone and email enquiries for bookings
- Filing hard copies of bookings
- Dealing with visitors enquiries and liaising with the appropriate staff member
- Checking voicemails and taking appropriate action
- Assisting with general administration
- Researching the internet for specific tasks
- Helping with basic set-up for events
- Assisting with stock take and inventory
- Ad hoc help to meet and greet the guests during events
- Providing information on WWT Llanelli facilities and daily activities, so that all visitors receive accurate and relevant information to enhance their visit
- This is an excellent opportunity to become part of a friendly and dedicated team of staff and volunteers within an internationally important wetland site
- A chance to use and further develop your administrative skills
- Enjoy new experiences, learn about centre operations and explore opportunities for further training
- An appropriate WWT and centre role induction and uniform will be provided
- A discount is available in the café and shop on the days of volunteering
- Relevant training opportunities will be provided
We want your volunteering to be a positive and fun experience. You’ll get a warm welcome, including information on training, equipment and other information you need. This will include risk assessments based on your role and any particular support you need
Volunteers are an essential part of the WWT team. You'll get a warm welcome, including information on training, equipment and anything else you need.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
MAIN PURPOSE OF THE ROLE
To assist with the smooth running of a Samaritans branch shop. This will involve serving customers, demonstrating good customer service, and sorting donations to the shop. We are particularly keen to improve our online sales through eBay and Vinted.
KEY RESPONSIBILITIES
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To demonstrate good customer service, using the till, ensuring correct prices are charged and accurate change given
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To sort and ensure that merchandise is in a good saleable condition, i.e. clean, pressed and in a good state of repair
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To record accurately goods received
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To display merchandise attractively to encourage sales
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Record takings and complete financial documentation
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To talk to customers about the work of Samaritans (not to offer support or give advice, but refer people to the branch/telephone/website, and advise how to become a Samaritans volunteer, where appropriate)
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Additional duties might be to collect and/or to repair donated items, where appropriate
QUALITIES AND EXPERIENCE
- Good, accurate numeracy skills and record keeping
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To be methodical in carrying out tasks
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To be approachable and friendly to customers
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The ability to take direction and work in a team
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To be motivated and demonstrate a reliable and honest manner
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To be flexible in approach to tasks
BENEFITS
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A chance for personal development
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Contribute and share existing skills
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Develop new communication and organisation skills you can use in all aspects of your life
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Interact with people from all different backgrounds and cultures
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Improve your CV
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Give something back to your local community and change peoples’ lives
RECRUITMENT AND SELECTION PROCESS
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The post is advertised as appropriate
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Interested volunteers can apply following the instructions on the recruitment advertisement
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An interview will be held with a potential volunteer
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All new Samaritans volunteers will require a Basic DBS check
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Appropriate training specific to the role should be arranged
Role of a Home-Start Trustee
Home-Start is a voluntary organisation in which volunteers offer regular support, befriending and practical help to families with young children who are under stress in their own homes, helping to prevent family crisis or breakdown. Trustees collectively oversee the work of the organisation and are legally responsible for all aspects of its operations.
Within the Board, individual Trustees have specific roles that enable them to use their individual skills and experience to lead in particular activities. Each role has specific responsibilities that a Trustee will lead on to enable the Board as a whole to operate more effectively.
Home-Start Barnet (HSB) Trustees give a high level of commitment and reliability in their roles and work very closely with the staff team to enable HSB to deliver a high quality and well-respected service. Trustees are empowered to make well informed decisions through training and reporting systems.
What do Home-Start Trustees do?
Trustees work collectively, to hold HSB in trust for current and future beneficiaries by:
- Attending quarterly Board meetings and any additional sub-committee meetings to keep informed and plan an active role in decision making for Home-Start Barnet
- Providing leadership and direction for the charity within the ethos and values of HSB
- Ensuring that the charity has a clear mission and strategic direction and is focused on achieving these
- Ensuring that the charity’s governance is of the highest possible standard
- Being responsible for the effective performance and management of the charity
- Ensuring that the charity complies with all legal and regulatory requirements, the objects of the charity, the governing documents and quality standards
- Undertaking an ambassadorial role for Home-Start
- Attending ongoing support and training sessions as necessary to enable them to fulfil the requirements of the role
What are the responsibilities of a Home-Start Trustee?
Home-Start asks all Trustees to commit to the Home-Start ethos and to understand and implement relevant Home-Start’s policies which will be explained at the Trustee induction.
Trustees work collectively to:
- Set the strategy and undertake the strategic management of the charity
- Ensure that the charity pursues its objects as defined in the governing documents
- Ensure the charity accounts for its activities to its funders, the relevant Charity Regulators, its members, the local community and others
- Ensure that the charity applies its resources exclusively in pursuance of its objects
- Ensure the financial stability of the charity
- Ensure proper accounting records are kept
- Ensure the proper investment of the charity’s funds
- Ensure that the major risks to which the charity is exposed are reviewed annually and managed
- Ensure the organisation has appropriate risk assessment procedures in place and appropriately mitigates against perceived risks
- Ensure the effective and efficient administration of the charity
- Approve the charity’s policies
- Ensure the charity fulfils its responsibilities as a good employer and is an effective manager and supervisor of staff and volunteers
- Ensure the charity is appropriately insured
- Protect and manage the property of the charity
- Monitor and evaluate the work of the charity and to contribute to quality assurance self-assessments and reviews
- Safeguard the good name and ethos of Home-Start Barnet
What Duties are involved in being a Trustee?
Duties include but are not limited to:
- Scrutinising board papers in advance of meetings
- Approving the strategic plan annually and monitoring progress against it
- Determining and approving the annual budget and monitoring progress against it
- Preparing and approving the annual report and accounts
- Ensuring compliance with the Home-Start Agreement and Quality Assurance system
- Acting within the spirit and in accordance with Home-Start’s equality of opportunity and diversity policies and procedures
- Signing acceptance and understanding of the Home-Start Safeguarding/Child Protection Code of Conduct annually
Individually to:
- Regularly attend Board meetings
- Play an active part in the trustees’ meetings and deliberations
- Exercising due care and attention and using reasonable skill in dealing with the charity’s affairs
- Use own skills, knowledge and experience to help the trustees reach sound decisions
- Avoid any conflict of interests and declare areas where they may arise
- Reflect annually on the board’s performance and your own performance as a trustee
- Take part in Quality Assurance self-assessments and reviews
- Ensure that major decisions and policies are made by trustees acting collectively
- Work within the organisations policies and procedures
What is the time commitment?
- Attendance of quarterly Board meetings held at HSB offices
- Attendance at the Annual General Meeting
- Attendance of any sub-committee meetings for any additional work taken on
- Attendance of training when required
- Work at home to deliver the requirements of the role (estimate 3 hours a month)
What will Home-Start do for me?
In return for your hard work and commitment, you will receive:
- Excellent preparation for your role, through the induction programme course
- Information required for you to fulfil the role appropriately
- Opportunities for self-development and ongoing training
- Social events and the opportunity to get more involved in the charity if you would like (e.g., fundraising, promotional events)
- The opportunity to be involved in a vital local service and to be part of a national network
This is exciting and rewarding work which requires energy, commitment, reliability, creativity and a sense of humour.
Person Specification
Essential
- Time to commit to meetings, preparation and additional tasks to fulfil the role of Trustee
- Understanding of and commitment to Home Start Barnet’s work and ethos
- Reliability
- Have a positive, non-judgmental attitude to working with people of any gender, family status or sexual identity, or who are from any ethnic origin, culture, or religion, or who may have a disability
- Have a clear understanding of the confidential nature of the service and safeguarding in the context of family support
- Have good communication skills including an ability to listen
- Have a warm and open personality and a sense of humour
- Be able to work as a member of a team
- Be prepared to attend any training needed to deliver the role.
Training can be provided if there is no prior knowledge or experience of the following:
- Understanding of the Legal responsibilities of a Trustee
- Understanding of effective charitable Governance
Desirable
- Local knowledge
- Knowledge and experience relevant to the operations of Home-Start Barnet
- Role specific experience to inform an aspect of the Board of Trustee’s responsibilities
This role is advertised as part of TPP's Free Giving Back Services. This volunteer advertisement copy has been supplied to TPP and applicants apply direct to the organisation. Please contact the organisation directly if you have any questions about this volunteer role.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We Are Family is hiring! We have an exciting role within our adopter peer support community to join us as our Chair of Trustees.
We are looking for a new Chair of Trustees with a strong understanding of the challenges facing adoptive parents and who shares our commitment to supporting adopters and prospective adopters throughout their adoption journey. Ideal candidates will have strong governance knowledge, the capacity to think strategically, work collaboratively and lead the Trustees in making significant contributions to our future.
You will join the Board as the organisation heads into its second decade, with established services, partnerships and a growing membership base. Our quality and consistency of service provision is leading to exciting conversations nationally, and we are looking for our new Chair to help steer us through this next stage of growth.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you enjoy multi-tasking and coordinating events? Is attention to detail one of your strengths? If so, we’d love to hear from you. You don’t need an Armed Forces background, just good organisation, and IT skills.
What is an Administration Coordinator?
There are SSAFA branches throughout the UK and overseas, each delivering support to serving personnel, veterans, and their families. Every branch has a team of volunteers who make this possible.
The Administrator Coordinator is a key member of the team, ensuring the smooth running of the branch and supporting day to day operations. This role is at the heart of the branch, overseeing the group inbox, organising meetings, and liaising with volunteers and external stakeholders.
Why do we need you?
We’ve been supporting the Armed Forces community since 1885. Our clients come from all backgrounds and age groups and may have served in WW2 or in a more recent conflict like the Falklands or Afghanistan.
There are SSAFA branches throughout the UK and overseas who support local volunteers to deliver services to veterans, serving personnel and their families. Some branches are divided into smaller divisions to ensure the best local service delivery. Each branch has a team of volunteer caseworkers, support volunteers, executive roles, and fundraisers.
We aim to provide financial, practical, and emotional support when it’s needed most. To do this we need excellent administrators to keep things running efficiently behind the scenes.
What would you be doing?
- Every SSAFA Branch has different needs, however, below are the main activities of a Branch Administration Coordinator.
- Overseeing enquiries: Overseeing the administration of the branch shared inbox and post, ensuring queries are answered.
- Getting people together: Organising internal meetings, both virtually and face to face
- Planning and organising: Liaising with internal and external stakeholders to arrange events such as the Branch Annual General Meeting
- Note taking and recording: Maintaining accurate records of meetings and decisions.
- Communicating: Supporting the Branch Chair with internal communications, keeping other volunteers up to date and informed
- Tracking and ordering: Keeping a record of branch assets, ordering stationery, and ensuring maintenance of equipment
- Supporting health and safety: Supporting the Branch Chair with administration of personal, office and event risk assessments where required
The remit of this role may change over the next 12-18 months depending on the outcome of a trial currently being undertaken.
What can you gain from this volunteering role?
- Use your skills, knowledge, and life experience to benefit others.
- Give back to the Armed Forces community.
- Become part of the SSAFA community and build networks across your local area.
- Experience, training, and skills that you can highlight on your CV and in job interviews.
- Better physical and mental health – studies show that volunteers live longer and experience lower levels of stress and depression!
What training and support would I receive?
- Mandatory on-line training modules to complete at home, so you are up to date on how to keep clients, their families safe and personal information safe.
- Local induction and support, from other branch volunteers
- Access to a range of e-learning courses as well as local opportunities to keep your knowledge and skills up to date.
- Support from regional volunteering and operations employees
- Regular meetings and events to learn and share information.
- Reimbursement of out-of-pocket expenses
- Volunteers will be covered by SSAFAs Public Liability Insurance whilst carrying out the role.
What are we looking for?
- Friendly and approachable people with good written and verbal communication skills.
- Some experience of coordinating people or events is beneficial.
- Good IT skills e.g., confident using email and online diaries– you will receive your own SSAFA email address.
- Respectful and non-judgemental approach.
- Understanding of the importance of confidentiality and boundaries.
- This role would suit someone who would like to volunteer regularly, each week.
We welcome volunteers of all backgrounds, abilities, races, sexual orientations, socio-economic backgrounds, and of all faiths and none. SSAFA are committed to making reasonable adjustments to support volunteers with disabilities, so they have access to the same opportunities and experiences as volunteers who do not.
Minimum Age: 18
Safer Recruitment: SSAFA takes the utmost care at every step of volunteer recruitment to ensure that the people we involve are suitable and appropriate. All measures taken are to help make volunteering at SSAFA a positive and safe experience.
Are references required? Yes. We will ask for two character references, this can be a former employer or someone that know you well (other than a relative)
Is a criminal record check required? No
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you enjoy multi-tasking and coordinating events? Is attention to detail one of your strengths? If so, we’d love to hear from you. You don’t need an Armed Forces background, just good organisation, and IT skills.
What is an Administration Coordinator?
There are SSAFA branches throughout the UK and overseas, each delivering support to serving personnel, veterans, and their families. Every branch has a team of volunteers who make this possible.
The Administrator Coordinator is a key member of the team, ensuring the smooth running of the branch and supporting day to day operations. This role is at the heart of the branch, overseeing the group inbox, organising meetings, and liaising with volunteers and external stakeholders.
Why do we need you?
We’ve been supporting the Armed Forces community since 1885. Our clients come from all backgrounds and age groups and may have served in WW2 or in a more recent conflict like the Falklands or Afghanistan.
There are SSAFA branches throughout the UK and overseas who support local volunteers to deliver services to veterans, serving personnel and their families. Some branches are divided into smaller divisions to ensure the best local service delivery. Each branch has a team of volunteer caseworkers, support volunteers, executive roles, and fundraisers.
We aim to provide financial, practical, and emotional support when it’s needed most. To do this we need excellent administrators to keep things running efficiently behind the scenes.
What would you be doing?
- Every SSAFA Branch has different needs, however, below are the main activities of a Branch Administration Coordinator.
- Overseeing enquiries: Overseeing the administration of the branch shared inbox and post, ensuring queries are answered.
- Getting people together: Organising internal meetings, both virtually and face to face
- Planning and organising: Liaising with internal and external stakeholders to arrange events such as the Branch Annual General Meeting
- Note taking and recording: Maintaining accurate records of meetings and decisions.
- Communicating: Supporting the Branch Chair with internal communications, keeping other volunteers up to date and informed
- Tracking and ordering: Keeping a record of branch assets, ordering stationery, and ensuring maintenance of equipment
- Supporting health and safety: Supporting the Branch Chair with administration of personal, office and event risk assessments where required
The remit of this role may change over the next 12-18 months depending on the outcome of a trial currently being undertaken.
What can you gain from this volunteering role?
- Use your skills, knowledge, and life experience to benefit others.
- Give back to the Armed Forces community.
- Become part of the SSAFA community and build networks across your local area.
- Experience, training, and skills that you can highlight on your CV and in job interviews.
- Better physical and mental health – studies show that volunteers live longer and experience lower levels of stress and depression!
What training and support would I receive?
- Mandatory on-line training modules to complete at home, so you are up to date on how to keep clients, their families safe and personal information safe.
- Local induction and support, from other branch volunteers
- Access to a range of e-learning courses as well as local opportunities to keep your knowledge and skills up to date.
- Support from regional volunteering and operations employees
- Regular meetings and events to learn and share information.
- Reimbursement of out-of-pocket expenses
- Volunteers will be covered by SSAFAs Public Liability Insurance whilst carrying out the role.
What are we looking for?
- Friendly and approachable people with good written and verbal communication skills.
- Some experience of coordinating people or events is beneficial.
- Good IT skills e.g., confident using email and online diaries– you will receive your own SSAFA email address.
- Respectful and non-judgemental approach.
- Understanding of the importance of confidentiality and boundaries.
- This role would suit someone who would like to volunteer regularly, each week.
We welcome volunteers of all backgrounds, abilities, races, sexual orientations, socio-economic backgrounds, and of all faiths and none. SSAFA are committed to making reasonable adjustments to support volunteers with disabilities, so they have access to the same opportunities and experiences as volunteers who do not.
Minimum Age: 18
Safer Recruitment: SSAFA takes the utmost care at every step of volunteer recruitment to ensure that the people we involve are suitable and appropriate. All measures taken are to help make volunteering at SSAFA a positive and safe experience.
Are references required? Yes. We will ask for two character references, this can be a former employer or someone that know you well (other than a relative)
Is a criminal record check required? No
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
What is the commitment?
Trustees meet online for an hour and a half in the early evening four times a year. In addition, Trustees may choose to join in occasional meetings of Mentors to discuss current mentoring projects and any challenges that may have arisen.
Who should apply?
We would love to hear from people of all backgrounds. It is important to us that our board has the diversity of thought to underpin good governance. You should ideally live within Kent and the Medway towns.
The overall role of our Trustee Treasurer is to maintain an overview of Charity Mentors Kent and Medway (CMKM) financial affairs. Ensuring our financial viability and working with our Charity Manager to maintain financial records and procedures whilst supporting future financial growth and a sustainable income for the charity to function.
Please note that the Charity’s accounts are relatively simple and there are only a few transactions each month.
In addition to the general responsibilities of a Trustee, duties of the Treasurer include the following.
Fund Raising:
· Contribution to the fundraising strategy of the organisation
· Identifying potential funders and or other sources of income
· Support the creation and review of funding bids
Operations:
· Act as a signatory on our bank account
· Overseeing, approving and presenting budgets, accounts and financial statements
· Assuring that the financial resources of the organisation meet its present and future needs
· Maintaining a relevant reserves policy
· Ensuring that appropriate accounting procedures and controls are in place
· Advising on the financial implications of the organisation’s strategic plans
· Ensuring that there is no conflict between any finances held and the aims and objects of the charity
· Ensuring that the accounts are prepared and disclosed in the form required by funders and the relevant statutory bodies, for example the Charity Commission
· If external scrutiny of accounts is required, ensuring that the accounts are scrutinised in the manner required (independent examination or audit) and any recommendations are implemented
· Keeping the Board informed about its financial duties and responsibilities
· Presenting accounts at Board meetings and drawing attention to important points in a coherent and easily understandable way
Person specification
In addition to the person specification for a Trustee, the Treasurer should have the following qualities.
· Financial expertise and understanding
· Some experience of charity finance and fundraising
· Analytical approach to funding proposals and their financial consequences
· Some knowledge of the charity funding market
· A keen interest in identifying and pursuing new funds and additional income streams
The client requests no contact from agencies or media sales.