Office Administrative Volunteer Volunteer Roles
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Overview: As an Office Administrator Volunteer, you will play a crucial role in supporting the administrative functions of our organisation. This position involves a variety of tasks, including:
- Filing documents
- Answering calls and emails
- Data entry
- IT support
- Managing databases
General Administrative Support: No professional background is required for general administrative tasks, and full training will be provided. However, specific roles such as IT support require existing IT knowledge and are better suited for individuals with a professional IT background. Volunteers are expected to commit to regular weekly sessions over an extended period due to the nature of the work.
Impact and Value: While these roles often occur behind the scenes, their importance cannot be overstated. The work you do each day is essential in contributing to positive changes and improving lives.
Prosecution Case Administration: After training, you may be asked to assist with prosecution case administration, which includes tasks such as populating case documents, transcribing interviews, and providing administrative support to investigating officers. This role may expose you to graphic imagery and video material but is vital in combating organised animal cruelty. You will have access to personal and sensitive information regarding individuals under investigation, so maintaining strict confidentiality is imperative.
Requirements:
- Commitment to regular weekly sessions
- Willingness to undergo training
- Strong attention to detail
- Ability to maintain confidentiality
- IT knowledge (for specific IT support roles)
Join us as an Office Administrator Volunteer and make a meaningful impact in our mission to create a better world for all animals.
The Animal Welfare Investigations Project investigates organised animal cruelty and rescues animals.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We're looking for an Office Administration Volunteer to support the wider Garden Organic team based in the office and around the UK, in a variety of tasks from preparing materials needed for events, updating spreadsheets to basic reception duties.
Location: Ryton Gardens, Wolston Lane, Ryton on Dunsmore, Coventry, CV8 3LG
About Garden Organic
Garden Organic is the UK's leading organic growing charity and has been at the forefront of the organic horticulture movement for over 60 years. We aim to nurture and grow a movement of people and organisations that take practical action to conserve seeds, nurture soil, make compost and reduce waste and share organic gardening know-how and the benefit of human and planetary health.
Our simple message is this – organic practice, including composting, is the fastest way to repay our debt to nature and deliver biodiversity improvement in the context of land management.
What is an Administration Volunteer?
Working as part of a team, our Administration Volunteers support the wider Garden Organic team based in the office and around the UK, in a variety of tasks from preparing materials needed for events, updating spreadsheets to basic reception duties.
Why volunteer for Garden Organic?
Ryton Gardens lies at the heart of our work to promote organic gardening, offering volunteers the chance to make a real contribution in a beautiful and unique setting. In supporting our wider team, you will help present a professional and friendly organisation that visitors will come to time and time again. Enjoy the company of a friendly group of like-minded people or use your time with us as a steppingstone into work or college.
What’s in it for you?
- Becoming part of a friendly and dedicated team
- Meeting people from all walks of life
- Gaining new skills
- Developing your CV
- Knowing you are helping to support our work.
What’s involved?
Tasks can be variable depending on our needs but can include:
- Dealing with incoming and outgoing post
- Ordering of stationery and refreshments
- Updating spreadsheets and databases as necessary
- Filing, photocopying, scanning, and shredding
- Preparing mailings or resources for events
- Answering the telephone
- Covering reception when needed
- Helping with other administrative duties as and when required
- Volunteers may occasionally be asked to assist in other departments.
This role will suit people who:
- Have good communication and listening skills.
- Have a cheerful, outgoing, and confident demeanor.
- Enjoy working as part of a team.
- Have a positive, organised and flexible approach to work.
- Have some experience of word processing, database, and email software.
- Have some experience of working in an office environment.
What do we offer our volunteers?
- Full induction to Garden Organic
- Appropriate support and supervision
- Relevant training
- Reasonable travel expenses.
- Membership of Garden Organic*
- Job References
Part time/flexible opportunity at CPRE London who are seeking a volunteer with office management experience, strong administrative skills, systematic organisational abilities, with good written and verbal communication skills to support the London Team with our campaigns and causes. The role covers managing a variety or organisational tasks and administrative support to facilitate the work of staff, volunteers and members.
Who are we?
CPRE London is a charity that fights to protect London’s green spaces. By volunteering with us you’ll be helping to find positive solutions for the issues facing the countryside and the environment. You’ll make a real difference and be a central part of a friendly and passionate charity.
Duties may include but are not limited to:
- Ensuring office administrative systems are up to date and fit for purpose
- Assist with Trustee Meetings, The Annual General Meeting and other meetings involving the Director as necessary (Minute taking plus circulate actions from minutes, follow up on actions as required)
- Diary management and meeting scheduling for the Director and occasionally the wider London team
- Streamline office operations seeking ways to utilise time management tools
- Liaise with the landlord to ensure the office space provides a conducive environment for the well-being of staff and volunteers
- Undertake any additional duties in line with the purpose of the role as requested by the Director.
- With experience at CPRE, there may be opportunities to provide advice and guidance to more junior volunteers and identify and intorduce options for procedural improvements.
What's in it for you?
- Use your skills to help our charity and make a positive difference to London’s green spaces
- Opportunities to work with people across all the functions at CPRE London
- Get involved with social events and workshops on a local and national level, including the annual CPRE conference
- Enhance your CV by developing new skills and gaining valuable experience
- We will support you in your role and provide you with relevant training
- We can give you a reference for your future work or volunteering
- We provide out-of-pocket travel expense
Skills and experience
Preferably with some office management or executive PA experience with great organisational and competant IT skills, plus the ability to work independently as well as part of a team.
Working pattern
Hours: between 7-14 hours per week
Location: Hybrid – London office based with some home working
Pattern: delivery can be flexible but availability on Mondays, Tuesdays or Thursdays (the Director’s working days) would be beneficial.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
To assist with the smooth running of Warwickshire Wildlife Trust by providing a range of office administration and information services to staff, volunteers and members.
Tasks you will be involved with:
• Management of documentation and records including scanning, filing, archiving and shredding
• Assisting the Administrator with creation and maintenance of internal spreadsheets
• Assisting with the input of data onto our Access Charity CRM database system
• General office duties such as maintaining tidy storage of office consumables, replenishment of first aid consumables, unpacking stationery, checking and updating noticeboards
• Supporting project staff with preparation of materials, e.g. photocopying and laminating display items
• Distributing and dispatching mail
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Are you passionate about volunteering in the heart of your local community and driven by making a difference? Then Citizens Advice Mid Mercia is the organisation for you.
Our advice helps people solve problems in a confidential and impartial manner. Whatever the problem, we won’t turn people away. We make a difference. Our trusted brand and the quality of our research mean we make a real impact on behalf of the people who rely on us.
We are looking for a Volunteer Admin to join our team at our office in Derby. This is a key volunteering role which makes a huge contribution to the work of our office. You will help us to provide a welcoming face to all visitors and help our teams with admin tasks.
Experience is not necessary, but we are looking for individuals who:
- Are friendly and approachable
- Have administration skills and/or reception experience
- Are experienced in working with a diverse range of people and providing a welcoming environment for clients
- Are able to understand information and explain it to others
Full training and support will be given to the successful candidate to enable them to carry out their role
Some examples of what you could do:
- Collecting, sorting incoming post and franking/recording of outgoing post
- Scanning / photocopying
- Stock control (stationery / leaflets / consumables etc)
- Data input using Excel
- Calling clients (courtesy calls for appointments/ booking and rescheduling appointments)
- Meeting and greeting clients and other visitors at the reception area and showing them to the offices
What’s in it for you?
- make a real difference to people’s lives
- build on valuable skills such as communication and listening
- increase your employability
- work with a range of different people, independently and in a team
- increase Administrative skills
to provide free, independent, confidential, impartial advice to everyone, and to improve the policies and practices that affects lives
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The administrative assistant will be assisting in general administrative support. They will have a close dialogue with key stakeholders, funders and donors to create relationships to help the organisation move forward.
The requirements for the job is basic office and communicating skills.
The administrative assistant should be keen on learning and developing new skills within the Organisation.
There will be opportunities to develop skills within several different units of the organisation such as; Marketing, Funding, Finance, HR and Legal.
The position will give the volunteer the opportunity to get insight into these different units, and the choice to develop oneself within the one (or several) that becomes of most interest, while at the same time getting versatile, transferable skills that can be applied throughout the organisation.
Main Tasks:
-
Contact and communicate with stakeholders - explaining the organisational aims of the organisation and creating relationships and collaboration with other organisations.
-
Assisting other volunteers in positions such as Marketing, Funding, Finance, HR and Legal.
-
Administrative duties.
Required Skills:
-
Microsoft word (Excel, Word, PowerPoint)
-
Communication skills
-
Team-working skills
-
Delivers work of quality in a timely manner
-
Self-driven
-
Obtains a professional attitude
Training and Support Available:
-
Office (Excel, Word, PowerPoint)
-
Development within desired department
The volunteering program with QMC School requires a minimum of 16 weeks of commitment. We are looking for someone who can offer 12 hours a week, Monday - Friday.
Please note that this is a volunteering role.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
This is an exciting opportunity to support our busy Business Support team in Camden with the smooth running of the our new Head Office. We are looking for reliable volunteers who would like to grow their administrative experience in a dynamic charity working in the Violence Against Women and Girls (VAWG) Sector.
About the role
In this role, volunteers will:
- Provide assistance at reception/in admin office answering ensuring all telephone calls are answered in and messages are relayed to relevant member of staff or manager
- To ensure that the central office is kept tidy and organised, and free of obstructions and compliant with health and safety.
- Ensure that staff and visitor sign in
- Directing staff and visitors to rooms/activities within Greenland Place
- Notifying staff that visitors have arrived for appointments/meetings
- Support staff with administrative paperwork, inclusive of printing, copying, laminating, posting etc.
- Assist in managing the info inbox.
- Assist in inducting new staff around the office.
Who are we looking for?
We think you will thrive in this role if you are:
- Organised with good IT skills.
- Reliable and committed.
- Understanding of domestic violence issues and a discretion in handling confidential and/or sensitive information.
- Approachable and empathetic
- Non-judgemental.
- Ability to maintain confidentiality.
What can you gain from this opportunity?
As part of this role, you will have the opportunity to:
- Gain experience of supporting a fast paced and wide ranging team
- Opportunities for training in domestic abuse and related issues
- Gain administrative experience to complement your CV.
We offer great volunteer induction training, where you will be fully supported to understand and carry put every aspect of the role. Training includes CPD accredited courses, and the opportunity to apply to complete the level 3 Understanding Domestic Abuse Award (DAPA), which is recognized by the Home Office.
Please note that our volunteer opportunities are open to women only (exempt under the Equality Act 2010, Schedule 9, Part 1), and that these volunteer roles are exempt from the rehabilitation of offenders act 1974 and subject to enhanced DBS checks where applicable.
Solace exists to end the harm done through gender-based violence. Our aim is to work to prevent violence and abuse.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
TRAIN is looking for an organised and reliable Volunteer Team Administrator to support our team with essential administrative tasks. This role involves working in collaboration with core staff members to maintain our administrative systems, manage communications, and assist with various office duties.
Key Responsibilities:
-
Provide general administrative support, including managing correspondence, filing, and data entry.
-
Assist with scheduling meetings, preparing agendas, and taking minutes.
-
Keep our volunteer and donor databases up to date.
-
Help with the preparation and distribution of reports, newsletters, and other communications.
-
Support in organising and coordinating events and fundraising activities.
-
Ensure all administrative processes are conducted in line with our charity's policies and procedures.
Essentials:
-
A flair for organisation and an eye for detail.
-
Able to work at least 6 hrs a week
-
Excellent communication skills—you’re friendly, clear, and always professional.
-
A proactive attitude with a love for problem-solving.
Desirables:
-
A heart for young people and a desire to support their growth.
-
Previous admin experience is great but not essential.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Prison-based volunteers are the backbone of Fine Cell Work (FCW). Supported by the Fine Cell Work programmes team and by other staff at the FCW office, they teach and administer FCW stitching groups in prisons.
Prison volunteers work in teams to organise classes and teach our stitchers, as well as providing groups information to the prison and to the FCW office. The precise mix of skills will vary from prison to prison.
Volunteering in prison for Fine Cell Work requires ideally a good level of needlework skill (or a willingness to learn), some teaching experience and/or experience of working with socially-excluded groups. Volunteers must be patient and non-judgemental in order to work effectively.
This document describes the role of prison volunteering teams as a whole. Individuals who do not have all the skills described below may find a role alongside other volunteers who do.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Prison-based volunteers are the backbone of Fine Cell Work (FCW). Supported by the Fine Cell Work programmes team and by other staff at the FCW office, they teach and administer FCW stitching groups in prisons.
Prison volunteers work in teams to organise classes and teach our stitchers, as well as providing groups information to the prison and to the FCW office. The precise mix of skills will vary from prison to prison.
Volunteering in prison for Fine Cell Work requires ideally a good level of needlework skill (or a willingness to learn), some teaching experience and/or experience of working with socially-excluded groups. Volunteers must be patient and non-judgemental in order to work effectively.
This document describes the role of prison volunteering teams as a whole. Individuals who do not have all the skills described below may find a role alongside other volunteers who do.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Prison-based volunteers are the backbone of Fine Cell Work (FCW). Supported by the Fine Cell Work programmes team and by other staff at the FCW office, they teach and administer FCW stitching groups in prisons.
Prison volunteers work in teams to organise classes and teach our stitchers, as well as providing groups information to the prison and to the FCW office. The precise mix of skills will vary from prison to prison.
Volunteering in prison for Fine Cell Work requires ideally a good level of needlework skill (or a willingness to learn), some teaching experience and/or experience of working with socially-excluded groups. Volunteers must be patient and non-judgemental in order to work effectively. As a prison volunteer you will:
- Developing skills and confidence
- Teach prisoners to stitch FCW products within the framework of our training programme
- Encouraging and supporting prisoners to volunteer as class coordinators and peer mentors
- Encouraging and helping prisoners who wish to undertake their own creative projects
- Teaching prisoners to stitch FCW products within the framework of our training programme
- Encouraging and supporting prisoners to volunteer as class coordinators and peer mentors
- Encouraging and helping prisoners who wish to undertake their own creative projects
It is essential for volunteers to support FCW ethos, believe in rehabilitation, be an excellent teamworker, observe personal boundaries, be reliable and patient to ensure cell groups run smoothly, and have record-keeping skills and have at knowledge of tapestry/needlework. .
Volunteers work in prisons around the UK dependant on where groups are based, therefore it is requred that volunteers will be able to travel to the relevant prisons. Travel expenses will be reimbursed by the charity.
Please take some time to read the role description to find put more details about the role and what we offer to our volunteers.
At Fine Cell Work, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in FCW’s workforce.
These include applicants from Black, Asian and minority ethnic backgrounds, people with disabilities, LGBTQI+, and male identifying applicants as these are currently under-represented in our volunteers groups.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Prison-based volunteers are the backbone of Fine Cell Work (FCW). Supported by the Fine Cell Work programmes team and by other staff at the FCW office, they teach and administer FCW stitching groups in prisons.
Prison volunteers work in teams to organise classes and teach our stitchers, as well as providing groups information to the prison and to the FCW office. The precise mix of skills will vary from prison to prison.
Volunteering in prison for Fine Cell Work requires ideally a good level of needlework skill (or a willingness to learn), some teaching experience and/or experience of working with socially-excluded groups. Volunteers must be patient and non-judgemental in order to work effectively. As a prison volunteer you will:
- Developing skills and confidence
- Teach prisoners to stitch FCW products within the framework of our training programme
- Encouraging and supporting prisoners to volunteer as class coordinators and peer mentors
- Encouraging and helping prisoners who wish to undertake their own creative projects
- Teaching prisoners to stitch FCW products within the framework of our training programme
- Encouraging and supporting prisoners to volunteer as class coordinators and peer mentors
- Encouraging and helping prisoners who wish to undertake their own creative projects
It is essential for volunteers to support FCW ethos, believe in rehabilitation, be an excellent teamworker, observe personal boundaries, be reliable and patient to ensure cell groups run smoothly, and have record-keeping skills and have at knowledge of tapestry/needlework. .
Volunteers work in prisons around the UK dependant on where groups are based, therefore it is requred that volunteers will be able to travel to the relevant prisons. Travel expenses will be reimbursed by the charity.
Please take some time to read the role description to find put more details about the role and what we offer to our volunteers.
At Fine Cell Work, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in FCW’s workforce.
These include applicants from Black, Asian and minority ethnic backgrounds, people with disabilities, LGBTQI+, and male identifying applicants as these are currently under-represented in our volunteers groups.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you enjoy multi-tasking and coordinating events? Is attention to detail one of your strengths? If so, we’d love to hear from you. You don’t need an Armed Forces background, just good organisation, and IT skills.
What is an Administration Coordinator?
There are SSAFA branches throughout the UK and overseas, each delivering support to serving personnel, veterans, and their families. Every branch has a team of volunteers who make this possible.
The Administrator Coordinator is a key member of the team, ensuring the smooth running of the branch and supporting day to day operations. This role is at the heart of the branch, overseeing the group inbox, organising meetings, and liaising with volunteers and external stakeholders.
Why do we need you?
We’ve been supporting the Armed Forces community since 1885. Our clients come from all backgrounds and age groups and may have served in WW2 or in a more recent conflict like the Falklands or Afghanistan.
There are SSAFA branches throughout the UK and overseas who support local volunteers to deliver services to veterans, serving personnel and their families. Some branches are divided into smaller divisions to ensure the best local service delivery. Each branch has a team of volunteer caseworkers, support volunteers, executive roles, and fundraisers.
We aim to provide financial, practical, and emotional support when it’s needed most. To do this we need excellent administrators to keep things running efficiently behind the scenes.
What would you be doing?
- Every SSAFA Branch has different needs, however, below are the main activities of a Branch Administration Coordinator.
- Overseeing enquiries: Overseeing the administration of the branch shared inbox and post, ensuring queries are answered.
- Getting people together: Organising internal meetings, both virtually and face to face
- Planning and organising: Liaising with internal and external stakeholders to arrange events such as the Branch Annual General Meeting
- Note taking and recording: Maintaining accurate records of meetings and decisions.
- Communicating: Supporting the Branch Chair with internal communications, keeping other volunteers up to date and informed
- Tracking and ordering: Keeping a record of branch assets, ordering stationery, and ensuring maintenance of equipment
- Supporting health and safety: Supporting the Branch Chair with administration of personal, office and event risk assessments where required
The remit of this role may change over the next 12-18 months depending on the outcome of a trial currently being undertaken.
What can you gain from this volunteering role?
- Use your skills, knowledge, and life experience to benefit others.
- Give back to the Armed Forces community.
- Become part of the SSAFA community and build networks across your local area.
- Experience, training, and skills that you can highlight on your CV and in job interviews.
- Better physical and mental health – studies show that volunteers live longer and experience lower levels of stress and depression!
What training and support would I receive?
- Mandatory on-line training modules to complete at home, so you are up to date on how to keep clients, their families safe and personal information safe.
- Local induction and support, from other branch volunteers
- Access to a range of e-learning courses as well as local opportunities to keep your knowledge and skills up to date.
- Support from regional volunteering and operations employees
- Regular meetings and events to learn and share information.
- Reimbursement of out-of-pocket expenses
- Volunteers will be covered by SSAFAs Public Liability Insurance whilst carrying out the role.
What are we looking for?
- Friendly and approachable people with good written and verbal communication skills.
- Some experience of coordinating people or events is beneficial.
- Good IT skills e.g., confident using email and online diaries– you will receive your own SSAFA email address.
- Respectful and non-judgemental approach.
- Understanding of the importance of confidentiality and boundaries.
- This role would suit someone who would like to volunteer regularly, each week.
We welcome volunteers of all backgrounds, abilities, races, sexual orientations, socio-economic backgrounds, and of all faiths and none. SSAFA are committed to making reasonable adjustments to support volunteers with disabilities, so they have access to the same opportunities and experiences as volunteers who do not.
Minimum Age: 18
Safer Recruitment: SSAFA takes the utmost care at every step of volunteer recruitment to ensure that the people we involve are suitable and appropriate. All measures taken are to help make volunteering at SSAFA a positive and safe experience.
Are references required? Yes. We will ask for two character references, this can be a former employer or someone that know you well (other than a relative)
Is a criminal record check required? No
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Purpose of the Role
This volunteer role is a key part of the HFEH Mind team delivering a range of services across Hammersmith and Fulham, Ealing and Hounslow. We support clients with mental health with both clinical and non-clinical interventions.
Compass is a service designed to support adults (18 years and over) in H&F and Hounslow. The service provides support with welfare benefits, debt, housing and well-being/peer support groups/workshops.
The Ealing Pathways service is designed to support adults (18 years and over) with stable mental illness to stay well and avoid acute admission in the borough of Ealing. The service provides support with welfare benefits, debt, housing and well-being advice service.
As a part of this, we are looking for volunteers to support with both services. The role of the volunteer includes supporting with onboarding and contacting clients onto our services as well as completing administrative tasks.
Main Responsibilities
To work closely with the Compass/Pathways service team and support the services with enquiries and support the service users to access the service.
- Triage clients for the service through an onboarding process.
- Support with follow up surveys and questionnaires for those who have accessed the project and obtain their feedback to improve our services.
- Support the Compass/Pathways team to promote the service to the local community.
- Support with administrative tasks including recording information onto our database ‘Views’.
- Supporting clients by picking up ‘light touch cases’ e.g. form filling and welfare benefit checks.
Type of person we are looking for:
Essential
- An interest in supporting those with mental health needs to access Compass/Pathways services.
- Good oral and written communication skills (including listening skills); the ability to communicate in a patient, considered, and empathetic manner.
- Excellent organisational skills, with the ability to follow administrative procedures.
- IT skills – able to update spreadsheets, use web-based applications, video-conferencing software, and Microsoft Office applications.
- Preferably have had experience working with people who experience poor mental health.
Time commitment and expenses
- 5 hours per week, during our opening hours of 10am–4pm. Please indicate your preferred volunteering day(s) on your application
- We request a minimum commitment of 3 months of volunteering after the completion of your induction.
- We will provide volunteers with an induction, training, and ongoing mentoring to support them in the role.
We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.
HFEH Mind are committed to creating and fostering a culture that promotes safeguarding and the welfare of all children and adults at risk. Our safer recruitment practices support this by ensuring that there is a consistent and thorough process of obtaining, collating, analysing and evaluating information from and about candidates to ensure that all persons appointed are suitable to work with children and vulnerable adults.
Post is subject to an enhanced DBS check.
To apply please send your CV and expression of interest addressing the below questions:
Please tell us why you would like to volunteer with Compass/Pathways at HFEH Mind (minimum 50 words)
Please share any relevant skills or experience you have for the role. This may include education, work, or voluntary experience (minimum 100 words)
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you enjoy multi-tasking and coordinating events? Is attention to detail one of your strengths? If so, we’d love to hear from you. You don’t need an Armed Forces background, just good organisation, and IT skills.
What is an Administration Coordinator?
There are SSAFA branches throughout the UK and overseas, each delivering support to serving personnel, veterans, and their families. Every branch has a team of volunteers who make this possible.
The Administrator Coordinator is a key member of the team, ensuring the smooth running of the branch and supporting day to day operations. This role is at the heart of the branch, overseeing the group inbox, organising meetings, and liaising with volunteers and external stakeholders.
Why do we need you?
We’ve been supporting the Armed Forces community since 1885. Our clients come from all backgrounds and age groups and may have served in WW2 or in a more recent conflict like the Falklands or Afghanistan.
There are SSAFA branches throughout the UK and overseas who support local volunteers to deliver services to veterans, serving personnel and their families. Some branches are divided into smaller divisions to ensure the best local service delivery. Each branch has a team of volunteer caseworkers, support volunteers, executive roles, and fundraisers.
We aim to provide financial, practical, and emotional support when it’s needed most. To do this we need excellent administrators to keep things running efficiently behind the scenes.
What would you be doing?
- Every SSAFA Branch has different needs, however, below are the main activities of a Branch Administration Coordinator.
- Overseeing enquiries: Overseeing the administration of the branch shared inbox and post, ensuring queries are answered.
- Getting people together: Organising internal meetings, both virtually and face to face
- Planning and organising: Liaising with internal and external stakeholders to arrange events such as the Branch Annual General Meeting
- Note taking and recording: Maintaining accurate records of meetings and decisions.
- Communicating: Supporting the Branch Chair with internal communications, keeping other volunteers up to date and informed
- Tracking and ordering: Keeping a record of branch assets, ordering stationery, and ensuring maintenance of equipment
- Supporting health and safety: Supporting the Branch Chair with administration of personal, office and event risk assessments where required
The remit of this role may change over the next 12-18 months depending on the outcome of a trial currently being undertaken.
What can you gain from this volunteering role?
- Use your skills, knowledge, and life experience to benefit others.
- Give back to the Armed Forces community.
- Become part of the SSAFA community and build networks across your local area.
- Experience, training, and skills that you can highlight on your CV and in job interviews.
- Better physical and mental health – studies show that volunteers live longer and experience lower levels of stress and depression!
What training and support would I receive?
- Mandatory on-line training modules to complete at home, so you are up to date on how to keep clients, their families safe and personal information safe.
- Local induction and support, from other branch volunteers
- Access to a range of e-learning courses as well as local opportunities to keep your knowledge and skills up to date.
- Support from regional volunteering and operations employees
- Regular meetings and events to learn and share information.
- Reimbursement of out-of-pocket expenses
- Volunteers will be covered by SSAFAs Public Liability Insurance whilst carrying out the role.
What are we looking for?
- Friendly and approachable people with good written and verbal communication skills.
- Some experience of coordinating people or events is beneficial.
- Good IT skills e.g., confident using email and online diaries– you will receive your own SSAFA email address.
- Respectful and non-judgemental approach.
- Understanding of the importance of confidentiality and boundaries.
- This role would suit someone who would like to volunteer regularly, each week.
We welcome volunteers of all backgrounds, abilities, races, sexual orientations, socio-economic backgrounds, and of all faiths and none. SSAFA are committed to making reasonable adjustments to support volunteers with disabilities, so they have access to the same opportunities and experiences as volunteers who do not.
Minimum Age: 18
Safer Recruitment: SSAFA takes the utmost care at every step of volunteer recruitment to ensure that the people we involve are suitable and appropriate. All measures taken are to help make volunteering at SSAFA a positive and safe experience.
Are references required? Yes. We will ask for two character references, this can be a former employer or someone that know you well (other than a relative)
Is a criminal record check required? No
The client requests no contact from agencies or media sales.