Communications And Executive Assistant Jobs

Application deadline: 22 September 2024

Interview dates: 29 October (final)

Starting date: To be confirmed

About Oak Foundation:

Oak Foundation commits its resources to address issues of global, social, and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. Through our grant-making, we support others to make the world a safer, fairer, and more sustainable place to live. With offices in Europe, India, and North America, we make grants to organisations in approximately 40 countries worldwide.

Background:

All women and girls should be safe, free, and have an equal chance to thrive. Yet, every day, women experience violence and discrimination and are denied the freedom to decide how they will live. This undermines their health, safety, dignity, and independence. We find inspiration and hope in strong and vibrant movements, built, and led by women, which are transforming lives and communities across the world. Their shared purpose and collective power are advancing a more just world – in ways that protect human rights and the future of our planet.

Supporting these movements to live, breathe, strengthen, and grow – by enabling women’s agency, leadership, and capacity – is at the heart of what we do. In addition to a deep commitment to advancing women’s rights, our culture is characterised by collegiality, mutual support, high expectations, and laughter. Read the IAWP strategy for more details.

In addition, Oak Foundation and its Trustees support several other areas of interest to create a safer, fairer, and more sustainable world through engaging grant-making programmes. We strive to live the values we work to advance.

We are currently recruiting a Programme Assistant and Executive Assistant to manage a portfolio of grants and contribute to the implementation of the IAWP strategy. In addition, this Programme Assistant and Executive Assistant will support London-based Trustees by managing their schedules, arranging travel, and processing discretionary grants. The role of the Programme Assistant and Executive Assistant is essential in maintaining the seamless operations and success of our foundation.

Executive Assistant to London based Trustees (approximately 30%)

• Processing discretionary grants for Trustees by liaising with the organisations identified to receive grants, collecting necessary documentation, and coordinating with Oak grant management team
• Assisting the Trustees with external contacts, including prioritising correspondence and phone inquiries, drafting responses as necessary, and managing workflow emerging from these contacts
• Scheduling and coordinating Trustee appointments, meetings, and travel itineraries, including the preparation of background materials, arranging meetings and events, and ensuring appropriate follow-up of decisions and agreements
• Supporting Trustees in various boards and committees, including all aspects of preparation and follow-up

Support to the Issues Affecting Women Programme team (approximately 70%)

• Grant-making: Master grant-making tools, especially the grant management system (i.e. database) to facilitate team management of the grant-making process. Develop a deep understanding of the grant portfolio to support execution of the overall strategy.
• Communications: Work with the Communications Department to prepare and pull together material for presentations, briefings, and background material as required. Work with the team and director to manage a communications plan for the programme. This may include preparing and coordinating material and presentations for board meetings, events, meetings, and team calls. It may also include drafting and preparing communication updates, including programme newsletters.
• Scheduling: Manage the Director’s and team’s schedule and movements, including coordinating all activities, arranging meetings, and coordinating travel including applying for visas, and booking planes/trains/accommodation/developing an itinerary. Help track and support meeting deadlines.
• Team calendar: Maintain overall team calendar for planning purposes.
• Administration: Provide administrative support to the team (and office when requested): organise and maintain files, submit expenses, and log documents with response deadlines. Other administrative tasks as assigned.
• Meetings: Attend various meetings with internal and external parties; take notes and follow up on action points as required.
• Routine correspondence: Draft routine correspondence, including various programme reports and other briefings.
• Contracts and payments: Provide support in drafting contracts and payments, and liaise with third party providers on various issues. Maintain a roster of consultants and keep a record of staff satisfaction with work completed.
• Events planning: Coordinate team training activities and meetings including: organising invitations to participants and room set up (table, chairs, flipcharts, video equipment); providing video call information; ensuring presentations are in the right format; and organising lunches, booking restaurants, pick-ups, and other logistics. Provide other back-office support as needed.
• Recruitment: When recruitments take place, follow-up with candidates at all stages of the process in liaison with the HR team.

Other support tasks including:

• Performing reception duties by meeting and greeting visitors for the Trustees and the IAWP programme
• Advising staff visiting from other offices about arrangements for visiting London (e.g., hotels, restaurants, booking meeting rooms) for Trustees and IAWP related visits
• Setting up the office for newcomers in IAWP team: arranging desks, IT devices, and stationary etc
• Acting as back up to others in the London office for office management tasks (i.e., performing reception duties, liaising with office concierge, and setting up offices for newcomers, etc).

In addition to your main duties, you will be required to carry out such duties consistent with your position as required.

Position requirements

• University degree or equivalent experience
• Approx. 5 years in a comparable role
• Excellent organisational skills, high level of discretion, and attention to detail
• Advanced fluency / first-language level knowledge of English, additional languages a plus
• Polyvalent, enjoy working on multiple projects, and able to juggle competing priorities
• Can do attitude, positive, and resourceful
• Be results-oriented, and prompt to anticipate needs, proactive
• Ability to work independently and under pressure
• Commitment to the continuous improvement of personal and organisation-wide results
• Team player and enjoy working with multi-cultural teams across the globe
• Good with numbers and budgets
• Ability to manage and adapt to rapidly evolving communication and document management technologies
• Experience with database programmes, and proficient in Microsoft Office Suite
• Dynamic personality with a sense of humour
• Committed to Oak’s organisational values

Are you ready to take on a pivotal role that will shape the future of our operations? We're on the lookout for an exceptional Assistant Director to join our dynamic team at TCV. This role is your chance to make a real impact and drive growth in Northern Ireland.

In partnership with the Director of UK Operations, you'll be at the forefront of implementing TCV's strategic vision across the region. As an Assistant Director, your influence will extend across the UK, shaping our strategic approach and driving key initiatives. 

You will lead and develop our operations, fostering growth and maximising impact. Collaborating with senior leaders, you'll shape and execute strategic plans. You'll build strong partnerships with local funders and stakeholders, influencing the direction and scope of future projects. Your enthusiasm and vision will inspire and motivate teams, helping them achieve strategic goals together. You'll drive innovation by leading new initiatives and adopting innovative approaches, backed by a robust management track record. Additionally, you'll champion volunteering, committing to creating meaningful opportunities that promote positive outcomes for individuals, communities, and the environment.

We're particularly eager to hear from individuals with expertise in equality, diversity, inclusion, and community engagement to support our mission. Demonstrable success in leading new developments and managing teams effectively is essential. You should have the ability to cultivate and maintain excellent relationships with partners and funders. We need a visionary who is enthusiastic and forward-thinking, with a knack for inspiring others.

Join us and lead the charge in making a tangible difference. If you're ready to bring your skills and passion to a role where you can truly make an impact, we want to hear from you. Apply now and be part of something extraordinary!

Please note Interviews will be held virtually on 12th & 13th September with local on-site second assessments on 16th &17th September.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether you require any during your application. If you would like to discuss your requirements further please contact the People Team via our website. We also offer reasonable adjustments on the job.

Are you ready to make a meaningful impact? Join The Prince's Trust Business Partnering team as Assistant Finance Business Partner and be part of our mission to empower young people across the UK.

The key aspects of this role:

• Work closely with senior stakeholders to implement new projects and initiatives, working alongside them to shape, develop and execute business unit strategies.  
• Advise, challenge, support and connect with senior stakeholders in the organisation.
• Be a key driver of commerciality across the organisation, delivering analysis and insight and providing options and scenarios for business decisions.
• Manage performance through regular forecasting, budgeting, and business planning.
• Support the Business Partnering team, to provide a comprehensive Business Partnering service to the Delivery and Fundraising directorates.

You’ll be a key player in our Business Partnering team, working collaboratively with a wide range of stakeholders. You should ideally be a part-qualified accountant or qualified by experience, brimming with proactivity and enthusiasm and have strong communication skills to engage effectively with both finance and non-finance stakeholders across the organisation.

What happens next?  

Please submit a CV, and Cover Letter that includes your experience, transferrable skills and motivation to work for The Prince’s Trust! The Team will be in touch about the next steps shortly after the closing date. 

Why do we need Assistant Finance Business Partners? 

Last year, we helped more than 40,000 Young People, with three in four young people on our programmes moving into a positive outcome in work, education or training. The young people we help face a range of challenges, such as unemployment, mental health issues or some have been in trouble with the law. We believe all young people should have the chance to succeed, and that young people are the key to a positive and prosperous future for all of us. We want to continue having a positive impact on young people’s lives and we couldn’t do this without the important work of Assistant Finance Business Partners! 

Perks for working at The Trust! 

• Great holiday package! 30 days annual leave entitlement, plus bank holidays. Office closure on the days between Christmas and New Year 
• Flexible working! Where operationally possible, our roles require a combination of office days and working from home (please speak to the hiring manager about this particular role)
• You can volunteer for and/or attend events – music festivals, The Prince’s Trust Awards, active events etc. 
• In-house learning platform! Develop your skills for your career and your role 
• Benefits platform! Everything from health and financial well-being support to discounts on your favourite restaurants, shops and cinemas. 
• Personal development opportunities through our Networks – PT CAN (Cultural Awareness Network), PT GEN (Gender Equality Network), PT DAWN (Disability & Wellbeing Network), PULSE (LGBTQIA+ Network). 
• Fantastic Family leave! Receive 13 weeks of full pay and 13 weeks of half pay for maternity and adoption leave. Receive 8 weeks of full pay for paternity leave. 
• Interest-free season ticket loans 
• The Trust will contribute 5% of your salary to the Trust Pension Scheme 
• Generous life assurance cover (4 x annual salary) 

Equal Opportunities 

Here at The Prince's Trust, we're committed to Equality, Diversity and Inclusion. We want to be an organisation that's representative of the communities we serve, which is why we strive for diversity of age, gender identity, sexual orientation, disability, race, religion and sex. Our goal is to create an environment where everyone, from any background, can be themselves and do the best work of their lives. 

We are looking for people that can bring different perspectives and experiences and especially welcome applications from those who are underrepresented in our organisation and sector, such as candidates from Black, Asian and Minority Ethnic backgrounds.  

We’re a Stonewall Diversity Champion and we are an employer that is Disability Confident. Our staff, volunteers and young people are supported by PT CAN (our Cultural Awareness Network), PT GEN (Gender Equality Network), PT DAWN (Disability & Wellbeing Network) and Pulse (LGBTQIA+ Network).

Safeguarding 

The Prince's Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As part of this commitment, we undertake basic disclosure checks in accordance with the Codes of Practice for all roles within the Trust, and for our roles working directly with young people, at an enhanced level. Having a criminal record will not automatically exclude applicants. 

As a Governance Officer, you will provide high quality governance and operational support to the senior executive and Board and Committees as well as other stakeholders both across the Fund and externally.This opportunity is a 12 month fixed term contract.

The successful candidate will join our core Governance team of five, reporting to the Head of Governance and working closely with another officer and two senior officers. A team player you will take pride in your work and the work of the Governance team. 

Ideal candidates will have a good understanding of governance in the public or voluntary/charity sector and be able to quickly familiarise themselves with the Fund’s complex governance framework. 

You will be expected to use your judgement and knowledge to provide prompt and high-quality support, advice and feedback. 

You will also be confident in identifying, implementing, and maintaining governance processes and best practice, suggesting changes where needed. 

You will be able to develop and maintain a complex schedule of Fund-wide corporate meetings and providing seamless support to the senior leadership of the Fund.

Responsibilities:

• You will work strategically, scheduling meetings throughout the year, and managing complex diaries to ensure availability and smooth coordination.
• You will attend various meetings, taking accurate and comprehensive minutes, and ensure that all key decisions and actions are documented and communicated promptly.
• You will collect, format, and organise meeting papers for distribution to meeting participants. 
• You will maintain the organisation’s Declaration of Interest Register.
• You will manage the team’s inbox, handling queries from internal and external stakeholders in a timely and professional manner.
• You will work closely with a wider team of Governance Officers, Executive Assistants, and other colleagues to ensure seamless support across the governance function.
• You will be recognised across the Fund as a knowledgeable resource on governance matters, providing guidance and support as needed.
• You will be expected to manage your workload effectively, work without supervision, and deliver high-quality outputs under tight deadlines.

Ideal skills and experience:

• Experience working in governance, or a governance-related position. 
• Reliable, responsive, flexible and ability to maintain a high standard of professionalism in all interactions.
• You will have excellent communication skills to convey complex information clearly and concisely, both in writing and verbally.
• Experienced and skilled in writing quality meeting minutes, promptly after meetings and effectively. 
• You will be proactive and strong attention to detail
• You will be able to manage multiple priorities, handling complex schedules, and ensuring that all tasks are completed efficiently and on time.
• You will have the ability to work well in a team environment, collaborating effectively with colleagues to achieve common goals.

Interview Date: Week commencing 30th September (first stage), minute taking task and competency based interview, virtual

Location:  We have a hybrid approach to working, work pattern and location will be agreed with the successful candidate. Our team is mainly based in London, therefore regular travel to our office in Kings Cross will be required. 

We also have offices in Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, Newcastle and Newtown.

On application, please align your supporting statement to the criteria below

Essential criteria

• Demonstrate a good understanding of governance through prior experience in working in a similar role in the public or voluntary/charity sector.
• Have strong communication skills, verbal and written, and excellent minute writing skills.
• Have experience in supporting operational and logistical requirements in a busy team, with the ability to work across multiple workstreams, manage workload, whilst maintaining high attention to detail.
• Have an excellent knowledge of MS Office 365/excel and experience working with virtual software.

Desirable criteria

• Demonstrate an adaptable and resilient approach and the ability to think innovatively to solve problems.
• Knowledge of public sector governance and environment.
• Experience in working collaboratively within a team and supporting others.
• Understanding of project management.

Equity, Diversity and Inclusion  

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone – therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.  

We also believe our people should represent the communities, organisations and individuals we work with. That’s why The National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages. 

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.) 

Are you ready to take on a pivotal role that will shape the future of our operations? We're on the lookout for an exceptional Assistant Director to join our dynamic team at TCV. This role is your chance to make a real impact and drive growth in Scotland.

In partnership with the Director of UK Operations, you'll be at the forefront of implementing TCV's strategic vision across the region. As an Assistant Director, your influence will extend across the UK, shaping our strategic approach and driving key initiatives. 

You will lead and develop our operations, fostering growth and maximising impact. Collaborating with senior leaders, you'll shape and execute strategic plans. You'll build strong partnerships with local funders and stakeholders, influencing the direction and scope of future projects. Your enthusiasm and vision will inspire and motivate teams, helping them achieve strategic goals together. You'll drive innovation by leading new initiatives and adopting innovative approaches, backed by a robust management track record. Additionally, you'll champion volunteering, committing to creating meaningful opportunities that promote positive outcomes for individuals, communities, and the environment.

We're particularly eager to hear from individuals with expertise in equality, diversity, inclusion, and community engagement to support our mission. Demonstrable success in leading new developments and managing teams effectively is essential. You should have the ability to cultivate and maintain excellent relationships with partners and funders. We need a visionary who is enthusiastic and forward-thinking, with a knack for inspiring others.

Join us and lead the charge in making a tangible difference. If you're ready to bring your skills and passion to a role where you can truly make an impact, we want to hear from you. Apply now and be part of something extraordinary!

Please note Interviews will be held virtually on 12th & 13th September with local on-site second assessments on 16th &17th September.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether you require any during your application. If you would like to discuss your requirements further please contact the People Team via our website. We also offer reasonable adjustments on the job.

Are you ready to take on a pivotal role that will shape the future of our operations? We're on the lookout for an exceptional Assistant Director to join our dynamic team at TCV. This role is your chance to make a real impact and drive growth in the Central area of the UK.

In partnership with the Director of UK Operations, you'll be at the forefront of implementing TCV's strategic vision across the region. As an Assistant Director, your influence will extend across the UK, shaping our strategic approach and driving key initiatives. 

You will lead and develop our operations, fostering growth and maximising impact. Collaborating with senior leaders, you'll shape and execute strategic plans. You'll build strong partnerships with local funders and stakeholders, influencing the direction and scope of future projects. Your enthusiasm and vision will inspire and motivate teams, helping them achieve strategic goals together. You'll drive innovation by leading new initiatives and adopting innovative approaches, backed by a robust management track record. Additionally, you'll champion volunteering, committing to creating meaningful opportunities that promote positive outcomes for individuals, communities, and the environment.

We're particularly eager to hear from individuals with expertise in equality, diversity, inclusion, and community engagement to support our mission. Demonstrable success in leading new developments and managing teams effectively is essential. You should have the ability to cultivate and maintain excellent relationships with partners and funders. We need a visionary who is enthusiastic and forward-thinking, with a knack for inspiring others.

Join us and lead the charge in making a tangible difference. If you're ready to bring your skills and passion to a role where you can truly make an impact, we want to hear from you. Apply now and be part of something extraordinary!

Please note Interviews will be held virtually on 12th & 13th September with local on-site second assessments on 16th &17th September.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether you require any during your application. If you would like to discuss your requirements further please contact the People Team via our website . We also offer reasonable adjustments on the job.

• Are you keen to create and deliver community fundraising activities?
• Do you love connecting with donors to grow their individual giving?

National AIDS Trust is the UK's HIV rights charity. Join us and you can play a key part in stopping HIV from standing in the way of health, dignity and equality, help us bring an end to new HIV transmissions by 2030.

We're looking for someone who is excited about supporting community fundraisers across the UK to raise funds for us. You'll have the skills and interest in creating and delivering our own events and community fundraising activities. You'll build relationships with our supporters, developing our presence and support within the communities we serve to raise income.

You'll take the lead on delivering the strategy and operational plans for community fundraising, individual giving and supporter stewardship. The role provides varied opportunities to learn and develop within these areas, and will suit someone who is either new to the fundraising sector or who is looking to progress from fundraising assistant level. You'll need to bring a passion for building relationships, and delivering excellent supporter care. 

You'll be part of a small team of dedicated colleagues working across different fundraising specialisms whilst collaborating to reach our goals, and a key part of an organisation of people who are all inspired by the difference we can make.

Closing date for applications: Monday 9 September 2024 (9am)

Interviews: Tuesday 17 and Wednesday 18 September 2024 at National AIDS Trust's offices in London 

The application pack documents can be downloaded from our website, or by emailing us quoting the job title for a paper copy, or by calling us. All materials are available in larger fonts upon request.

National AIDS Trust is committed to equality and diversity and particularly encourages applications from people living with HIV, gay and bisexual men, trans and non-binary people, and people from black and minority ethnic communities.
We welcome applications from disabled people and are committed to making reasonable adjustments wherever possible.

National AIDS Trust (NAT) is a Registered Charity No. 297977 and a Company Limited by Guarantee No.2175938 (registered in England and Wales)

Over the last few years, NHYC has grown to a team of over 50 staff.  This role will add capacity to our current Admin Team, supporting the organisation with increased demand around finance, admin and resources. You will work as part of a small, yet critical team to ensure the organisation and our services run smoothly.  You should be well organised, a great communicator, and experienced in or willing to learn financial procedures. The role is based at our day centre in Camden.

• Salary £27,144 – £29,952
• Deadline: 9am Monday 23 September

World Horse Welfare is an international charity that improves the lives of horses in the UK and around the world through education, campaigning and hands-on care. The International department is responsible for implementing the charity’s strategy in developing countries and aims to improve the welfare of as many working equids as possible.

We are looking for a confident and highly organised individual to assist our international team with the administration and logistical functions required to support our international operation and travel.

This is a part-time job share position that benefits from remote home working with occasional travel to the head office based in Norfolk for key meetings during the year.

This is a diverse role that involves arranging international travel, assistance with budget planning, support with expenses and consultant’s contracts.  You will also ensure that reports and documents are stored securely and made available to those concerned.  But do check out the full job description.

A wonderful role that provides variety and would suite an experienced personal assistant.

If you have experience of working within an administrative position, a sound working knowledge of all Microsoft packages to include Word, Excel and PowerPoint and fast and accurate keyboard skills this could be the job for you. 

We are looking for someone with a professional manner with an ability to maintain confidentiality in every respect.  You must be well organised with a flexible approach to work.

Benefits include a generous pension scheme and cash health plan, paid employee sickness absence scheme and a minimum of 31 days’ holiday (including bank/public holidays and mandatory shutdown between Christmas and New Year).  Death in service, free parking and bike to work scheme.

World Horse Welfare is committed to championing equality and diversity in all aspects of employment and in the services that it provides. We encourage applications from under-represented groups, particularly ethnically diverse communities, LGBTQ+ and disabled people.

World Horse Welfare takes great pride in being realistic, compassionate and forward-thinking and the successful applicant will be expected to share these values.

Patrons Coordinator
Advancement
Full-time
Permanent
£29,399 per annum
Application Deadline: 12pm (midday) on Thursday 29 August 2024

About the role:

In this role, you will support the Patrons team, enabling positive relationships with the Museum's Patrons and Departmental Supporter Groups. You will achieve this by ensuring that administrative processes such as Patrons' renewals and thank you letters are completed in an efficient, accurate and timely manner, and that, under the guidance of the Senior Patrons Manager, regular communications to Patrons reflect the level of excellence and bespoke service expected of the British Museum Patrons Team.

Key areas of responsibility:

To take primary responsibility for the administration and co-ordination of the Patrons scheme, including:

• Responding to Patrons enquiries, resolving any requests from Patrons as they arise or escalating them to the Senior Patrons Manager and Patrons Manager as appropriate.
• Drafting regular communications which reflect the high-level of service and special relationship held between the Patrons Team and Patrons.
• Liaising with the Operations and Membership and Supporter Services teams to organise and mail monthly Patron renewals, ensuring renewals data is accurate and sent in a timely manner.
• Working with the Membership and Supporter Engagement team to support the production of regular email and postal communications.

To assist in the organisation of regular Patrons events, including:

• Liaising with third-parties and Museum colleagues to arrange event logistics (as directed by the Membership and Supporter Events Manager).
• Providing effective and accurate support for two annual events: the Director's Dinner and Patrons' Open House.
• Liaising with the Development Data and Research Officer on briefing notes for events.

You will also assist with the preparations for the Patrons international travel programme.

Please refer to the job description for further information.

About you:

• Educated to degree level or equivalent.
• Experience of working in a professional office environment; working in a Development/fundraising office or customer facing profession; handling data and designing effective processes; working with financial data.
• Excellent attention to detail, proven organisation skills and able to evaluate and improve repetitive tasks.
• Excellent communication skills, both written and verbal who can work proactively as part of a team or on own initiative.
• Resourceful, logical and analytical, good at problem solving and implementing solutions.
• Availability to work occasional evenings.

About the British Museum:

Founded in 1753, the British Museum's remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.

You can view a selection of our impressive collection of prints and drawings in our .

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years' service) plus 2.5 privilege days and plus bank holidays.
• Membership of the civil service defined benefit pension scheme (find out what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
• Interest-free travel, bicycle, and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:

If you have any additional needs that we should be aware of in order to support you with your application, please provide details

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We offer a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

ABOUT US

Action Village India (AVI) is a small UK based organisation that since 1989, has been supporting Indian partner organisations who work alongside villagers in some of the most remote parts of rural India so they can improve their lives, livelihoods and resilience. We work towards an India which is just, fair and inclusive, where all people regardless of sex, gender identity, ethnicity, caste, religion can benefit from the country’s economic development and lift themselves out of poverty.

At the heart of our work, are our partnerships; many of which have spanned decades.  Our partner organisations are led by Indians and whether these are large or small organisations, or social movements, all work directly at the grassroots level across rural India – from Bihar and Jharkhand in the North, in Odisha and down to Tamil Nadu in the South. The communities they work with, are some of the poorest in India. They are experts in their fields and work hand in hand with local people to design and inform projects to best serve their local communities and secure rights and social justice for women, men and children.

We accompany our partners for the long term, solidarity with our partners and their communities is at the core of how we work. This means we have developed relationships over the years, based on mutual respect, reciprocity and transparency. We are not governed by donor funding cycles and agendas but are led by our partners and the needs they identify and are committed to shared learning and collaboration. We keep our UK costs to a minimum with core staff and rely on an active and engaged set of Trustees, volunteers and supporters.  Both staff and Trustees of Action Village India have relationships with staff from our partner organisations, created through ongoing dialogue, partner and community visits and participation in learning forums.

JOB DESCRIPTION

Job Title: Fundraising and Partnerships Manager

Job Purpose: To develop fundraising proposals and raise funds from trusts and foundations. To raise funds for Action Village India through our trading activities and events.

Reports to: Executive Director

Salary: £30,000 pro rata

Hours:21 hours per week (equivalent to 3 working days) – ideally including Wednesday and Thursday.

By agreement there is an option to work an additional 11 events days over the full year. This is related to WOMAD and our other events. This is revised annually based on the agreed workplan.

Location:Dalston, London (5 Balls Pond Road, N1 4AX)

Contract: Permanent, pending a successful 6-month probationary period

Annual Leave: 25 days (pro rata)

Pension scheme: Action Village India provides access to an auto-enrolment pension plan through the Pensions Trust for all staff who have completed 6 months of satisfactory service with 3% employer contribution.

In line with legal requirements this post is subject to a Right to Work check.

Accessibility: We would like to offer our sincere regrets that due to the location of our office this position isn’t suitable for anyone with additional accessibility needs. The Action Village India office is on the second floor with a narrow staircase and no lift. If this situation changes in the future, we will update the information for any future vacancies.

FUNDRAISING

1.1 Fundraising Management and Donor Liaison:

• In line with Action Village India’s project funding priorities, research and develop fundraising proposals for new and ongoing projects to be submitted to major donors, trusts and foundations as well as other appropriate sources.
• Keep up to date spreadsheets and databases tracking donor deadlines, the status of applications and reporting deadlines.
• Ensure that material from partners for monitoring reports is developed as needed and work to ensure that reports are submitted as required and to agreed deadlines.
• Support the Executive Director with fundraising and reporting to individuals and trusts.

1.2Events

• Plan and manage, in collaboration with the Action Village India team, the events for the year
• Attend Action Village India fundraising events (evenings and weekends as agreed with the team)
• Attend WOMAD festival and support the Action Village India team with the successful running of the Action Village India stall and presence at the festival.

1.3 Individual Giving

• Planning and delivering our regular appeals and engagement communications.
• Develop new ways to engage our supporters’ base and grow income from Individual Giving products.
• Build engaging journeys to retain existing supporters and develop more supporters.

1.4 Communications and Development Management

• Create communications content that inspires supporter engagement and promotes loyalty.
• Contribute relevant material and content to Action Village India newsletters.
• To design and produce communication materials – Annual Report and Appeals
• Supply project information to support appeals to individual donors, and at public events including WOMAD; co-organise the exhibition at WOMAD.
• Work with partners to generate engaging communications and marketing materials about the progress of their work, including visual content.
• Work with partners to generate material on which to base awareness-raising and educational work in the UK, where appropriate.
• Manage the creation of the organisation’s content, for example, leaflets, webpages and annual reports.
• Work closely with the Communications and Administrative Assistant to support the creation of social media content and other customer relationship material, ensuring this feeds directly into the Communications Strategy.
• Support the Executive Director in monitoring and assisting with formal progress reports to funders, and any other work based on the organisation’s requirements.

GENERAL RESPONSIBILITIES 

• Represent Action Village India as required.
• Abide by organisational policies, codes of conduct and practices.
• Support and promote diversity and equality of opportunity in the workplace.
• Keep confidential any personal, private or sensitive information.
• Cover for colleagues or undertake other duties commensurate with the accountabilities of the post as necessary.

PERSON SPECIFICATION

EXPERIENCE

• Ideal minimum of three years proven experience in fundraising from trusts and foundations, events and individual giving.
• Proven experience in writing project proposals and reports for funders.
• Proven success in raising funds from trusts and foundations in the UK, working alone or perhaps as part of a larger fundraising team.
• Experience co-organising events and fundraising activities.

KNOWLEDGE and SKILLS

• Knowledge of Trusts and Foundations and institutional fundraisers particularly in the UK.
• Knowledge of the international solidarity and development landscape and/or familiar with funder processes, databases and requirements.
• Knowledge of Charity Law, Data Protection, Fundraising Code of Practice and other relevant marketing or fundraising standards in the UK.
• Ability to produce high quality written project proposals, narrative and financial reports and communications materials for a range of audiences.
• Ability to absorb, filter and re-present information for new audience

PERSONAL QUALITIES

• A passion to support humanitarian activities that benefit the most vulnerable.
• Excellent communication skills: presenting complex information clearly, concisely and persuasively.
• Proficiency in using Excel.
• Ability to stay focused and efficient in the face of changing priorities and multiple demands.
• Ability to self-manage your workload and be suited to working in a very small team, being flexible and able to take initiative.
• Excellent organisational skills, including ability to work systematically to deadlines.
• Demonstrable interpersonal and relationship building skills, including, if possible, building cross-cultural relationships and working remotely with organisations in other parts of the world.

DESIRABLE REQUIREMENTS

• Experience of working in partnership and solidarity with national and local NGOs.
• Ideally, experience of working in international development with a specific focus on Asia and India.
• Clean driving licence
• IT skills
• Photoshop and Indesign experience

OTHER REQUIREMENTS

• Able to work some evenings and weekends and stay overnight where necessary (in particular, WOMAD festival which falls on the last weekend of July).
• Able to travel to rural India if required
• Commitment to equal opportunities, anti-racism and anti-discriminatory practices.
• Ability to apply awareness of equality, diversity and inclusion issues to all areas of work.
• Commitment to the values, vision and ethos of Action Village India.

CLOSING DATE FOR APPLICATIONS: 9 AM, Monday 16th September

Selection Process and timescales:

1. 9am Monday 16th September 2024
   Deadline for applications
2. Wednesday 18th September
   You will receive an email from us whether or not you have been selected for an interview. You will also be asked to complete a written exercise(s) before the interview.
3. Monday 23rd September 17:00
   Deadline for submission of written exercise(s)
4. Thursday 26th September
   Interviews
5. You will be informed of our decision on your application and interview as soon as possible after 26th
6. Wednesday 2nd October or when discussed and agreed
   First possible starting date or starting date when discussed and agreed.

The Diocese of Truro is committed to resourcing and encouraging church communities in Cornwall and the Isles of Scilly and needs a highly skilled person to encourage a Diocesan-wide spirit of generosity.

We are looking to appoint a Generous Giving Adviser to implement our generous giving strategy in alignment with the National Giving Strategy. This aims to broaden the understanding of and engagement with stewardship across the diocese and help build a thriving and generous church.

The majority of the role will be about getting out and meeting with Parochial Church Councils (PCC's), treasurers, clergy and congregations to encourage and enable them to identify and then find the resources, both financial and non-financial, necessary to fulfil their mission. The role involves the continuing promotion and take up of the national Parish Giving Scheme and technology for giving.

You will have a passion for mission and stewardship, excellent communication skills, the ability to inspire and engage, and confidence in talking about faith and giving. This is an exciting opportunity for someone who loves working with people to make a real difference to the church communities that make up our diocese. This role will focus on working across West Cornwall to compliment colleagues serving the rest of the county.

At the Diocese of Truro we really value work-life balance and employee wellbeing, have a friendly and comfortable office environment and are committed to supporting your development. We offer additional benefits such as free parking, a range of wellbeing activities and the Diocesan Pension Scheme with 9-15% employer contribution. For more information about working with us see here.

Due to the nature of the role there is an occupational requirement for the role holder to be a practising Christian.

The role is hybrid which means homeworking is permitted but with regular attendance at the office in Truro and travel around Cornwall. We cannot pay for people to commute from outside Cornwall.

About MSI

MSI Reproductive Choices is a social enterprise and registered charity, and one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to delivering compassionate, affordable, high-quality services for all.

We know that access to reproductive choice is life changing. For some, it can mean the ability to complete an education or start a career. For others, it means being able to look after the family they already have. For everyone, it means the freedom to decide their own future, creating a fairer, more equal world.

Today, our organisation has over 9,000 team members working in 37 countries across the world but particularly in Africa and Asia. Our success lies in the fact that MSI teams are locally led, entrepreneurial and results-driven, and are passionate about delivering high quality, client-centred care in their own communities. As a social business, we focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.

About the Department

The Legal, Safeguarding and Donor Compliance (LSDC) team is made up of 12 individuals from a range of countries including 4 based in Africa and works across  MSI’s locations. It  has a broad role both in the UK and in dealing with the legal and administrative complexities of providing sexual and reproductive healthcare across  Africa and Asia. It runs MSI’s anti-fraud, safeguarding, data privacy and carbon reduction processes, and deals with global government and other large donor funding requirements.

The “objective” of the team is to develop and advise on effective MSI policies and processes, and provide quality advice to the organisation, so that decisions are transparent and well-informed, and decision-makers are accountable.

About the Role

This exciting opportunity requires the successful candidate to manage the administrative requirements of the team and maximize its productivity and efficiency. The role has a broad remit, with the opportunity to work with team members in more than 30 countries, enabling the most efficient yet comprehensive outcomes, ensuring informed decisions and identifying and escalating potential risks. Legal, governance or compliance experience is beneficial but not essential as the LSDC Team will offer extensive training on these matters. We are really looking for a super-efficient EA or team manager who we can involve in multiple projects and team activities across the world, however to get the best candidate we would consider someone who in their future is considering looking for a period of recognised legal training leading to the successful candidate taking the SQE.

About You

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission and a focus on delivering measurable results. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully. You must be open-minded, curious, resilient, and solutions-oriented, and committed to promoting equality, and safeguarding the welfare of team members and clients alike.

To perform this role, it is essential that you have the following skills:

• Very high attention to detail
• Proven critical thinking skills to think through requests and respond effectively
• Great organisation skills
• Significant coordination skills, able to coordinate global events  
• Advanced demonstrable skill in using the full Microsoft Office suite, particularly Microsoft Word, Outlook, Excel and PowerPoint
• Project management skills and experience
• Demonstrable fast typing skills (60 WPM or above)
• Excellent written and verbal communication skills

To perform this role, it is essential that you have the following experience:

• Strong and demonstrable experience in a Senior EA, Legal Assistant, Legal secretarial or similar administrative function, with a high degree of organization, logic and order, a proactive approach to process improvement and strong problem-solving abilities.
• Legal, governance or compliance experience is useful but not essential

Formal education/qualification

• Degree educated/company secretarial qualification/recognised legal secretarial qualification or qualified by significant experience

Personal Attributes:

We seek exceptional individuals who are aligned to MSI’s mission and entrepreneurial mindset. You must be a strong communicator, self-motivated and solutions-seeking, committed to driving social change in an environment that measures sustainable results and impact at an individual and global level. You must be able to work effectively with and across diverse teams and be comfortable with ambiguity.

Please view the job framework on our website.

Location: London Support Office (hybrid working - 2 days per week working from the office).

Full-time: 35 hours a week, Monday to Friday

Contract type: Permanent

Salary: £34,200 - £42,750 per annum for UK based candidates. Discretionary bonus + benefits.

Salary band: BG 7

Closing date: 9th September 2024 (midnight BST). Interviews may take place before this date for exceptional candidates.

For internal employees applying from an MSI country programme, the role will be positioned within the existing salary structure of the country. Local terms and conditions of the country will appl

Unlock Your Potential: Join our client as a Senior Registration Administrator/Secretariat Support in our engineer-focused membership organisation and navigate a future of precision and excellence. Dive into a vibrant atmosphere, actively contributing to the expansion of the engineering community by overseeing secretariat and administrative responsibilities where you will be involved in shaping the trajectory of engineering excellence in the future!

Role: Senior Registrations Administrator/Secretariat Support

Organisation type: Membership Organisation

Salary/rate: £22 per hour

Working arrangements: Hybrid working (2 days in office per week)

Location: London

Employment type: Full time (35 hours p/w)

Role Overview:

You will be responsible for ensuring the smooth operation of Certification Schemes, providing secretariat support to various boards, assisting with audits, managing financial and data processes, and supporting the registration team with administrative tasks.

Key Responsibilities:

• Demonstrate expertise in committee secretarial duties, including detailed minute-taking, agenda preparation, paper distribution, and proficient management of follow-up actions.
• Showcase your finesse in checking and processing invoices, encompassing advanced skills in cost coding for accurate financial transactions.
• Master the art of compiling statistics and reporting, primarily using Excel, coupled with the ability to interpret website-downloaded statistics for informed decision-making.
• Thrive as an independent process professional, working autonomously to design and refine processes that enhance operational efficiency.
• Provide comprehensive secretariat support to the Registration Boards.
• Assist with the audit programme for Approved Certifiers and Approved Bodies, including follow-up actions.
• Manage financial and data processes for the Registration Schemes.
• Liaise with high-level stakeholders, including the Chair and Board Directors, to facilitate communication on ratifications, audit recommendations, and suspensions.
• Support the Registrations Manager in reviewing system documentation and the new website.

Requirements:

• Experience in providing secretariat support to boards, including minute-taking and action tracking.
• Demonstrated ability to liaise effectively with senior stakeholders, such as Board Chairs and Directors, ensuring clear communication and timely follow-up.
• Strong administrative skills with excellent attention to detail.
• Ability to manage financial and data-related tasks efficiently.
• Willingness to learn about Certification Schemes and Building Control processes.
• Familiarity with CRM systems,
• A background in working with membership or not-for-profit organisations, showcasing an understanding of the unique dynamics within the sector.
• Demonstrated proficiency in assisting committees, recording meeting minutes, and coordinating agenda arrangements.

The Ideal Candidate:

• Organised, proactive, and experienced in board support and high-level stakeholder management
• Experience in non-profit or similar organisations with an understanding of the internal structure.

How to Apply: If you're passionate about being a part of engineering excellence, we invite you to apply now! Please reply and submit your application, including your relevant experience within this field. Quote reference 81429SOH, and we can provide more information to you.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.