Asia Programme Support And Finance Officer Jobs
Summary
Job title Finance Officer, Young Lives
Division Social Sciences
Department Oxford Department of International Development
Location Queen Elizabeth House, 3 Mansfield Road, Oxford, OX1 3TB
Grade and salary Grade 6: £32,332-£38,205
Hours Part time (0.6 FTE, flexible depending on appointee’s availability)
Contract type Fixed term until 31st December 2025, extension subject to funding
Reporting to Programme Manager
PLEASE APPLY FOR THE JOB ON THE UNIVERSITY OF OXFORD WEBSITE AND WE WILL NOT CONSIDER ANY AGENCIES.
Responsibilities
Donor financial budgeting, reporting and monitoring
· Gather, manipulate and present data on Young Lives budgets and forecasting including those for ongoing projects, new funding proposals, re-budgeting exercises and partner organisation budgets, working closely with the Young Lives Programme Manager, Programme Officer/s and Collaborating Partners.
· Liaise with the Programme Manager to review the financial position on Young Lives projects and advise on solutions to problems relating to expenditure on projects whilst maintaining the auditable standards on the project. Check research budget set-ups for accuracy on Oracle, deal with issues arising, analyse grant spend on a monthly basis, highlight variances and take follow-up action, and facilitate updated X5 to re-cost salaries on awards and identify any over or under spends on salary budgets.
· Coordinate the quarterly financial reporting processes used by Young Lives partners. Check reports against budgets. Coordinate the preparation of Young Lives financial reports and invoices to FCDO and other Young Lives funders in line with contractual requirements. Prepare budget and quarterly forecasts for the Department.
· Process partner payments required under partner collaborative agreements and consultancy agreements, as agreed by the Young Lives Programme Manager.
· Monitor Young Lives project expenditure against approved budgets and donors’ terms and conditions. Gather, manipulate and present data to produce regular financial reports showing income, expenditure and forecasting against budgets.
· Assist with audits of Young Lives, as required.
· Represent and present on finances externally to funders, as required, and maintain an up-to-date knowledge of Young Lives’ funding bodies’ terms and conditions
General Financial Management
· Ensure full recovery of expenses on the e-expenses system (SAP Concur), reviewing on-line ready for departmental approval, ensuring that expenditure remains within set budgets and complies with the grantor’s terms and conditions and University financial guidelines, giving guidance to claimants where necessary.
· Arrange for and monitor travel advances, and pre-paid MasterCards, issued to YL staff and clear the advances on their return. Check and process project credit card statements and receipts and deal with any queries that arise;
· Raise pre-requisition orders ensuring that procurement policies are followed;
· Undertake transactional processing as necessary in the Oracle Financial system, including invoices for payment, accruals and prepayment and dealing with anomalies. Check figures for errors and omissions. Ensure all Young Lives financial transactions are carried out in accordance with the University and external financial regulations.
· Monitor the Young Lives general ledger account (non-project funded) and ensure effective reconciliation and reporting of all transactions.
· Maintain good working relationships with Young Lives staff, partners and suppliers and with Departmental finance and administrative staff and the University's central finance office and be proactive in resolving issues.
· Proactively undertake continuous improvement of finance processes and systems and of reporting provision to support changing requirements and improve management information. Communicate and support the implementation of these improvements effectively.
· Develop and refine financial systems and procedures for Young Lives to ensure strong financial management and control. Respond to enquiries, and provide advice on financial procedures and policies.
Selection criteria
Essential
- Have achieved or be working towards an accounting qualification
- Educated to degree level or equivalent and at least two years’ experience in a similar role.
- Good accounting skills; experience of preparing financial reports, budgets and forecasts
- Knowledge of the purpose, use and application of financial controls
- Excellent numeracy skills, thoroughness and attention to detail, resulting in the ability to produce accurate, detailed work
- Strong diplomacy and team skills and the ability to communicate effectively with a broad range of colleagues and funders
- Flexibility and the ability to work on own initiative and organise own workload effectively
- Evidence of tact and discretion in dealing with matters of a confidential or sensitive nature
- High level of computer literacy with experience of using Microsoft Office, particularly Excel
- The ability to present financial information in a variety of formats and for non-accountants
- Good written and verbal communication skills with a friendly, proactive and helpful approach –ideally with experience of working with colleagues at a distance.
Desirable
- Knowledge and use of ORACLE Financials
- Understanding of FCDO and/or other large donor financial compliancy
Please apply for the job on the University of Oxford website.
The client requests no contact from agencies or media sales.
Saferworld is an independent international organisation working in partnership to prevent violent conflict and build safer lives. We work in solidarity with people affected by conflict to improve their safety and sense of security and we conduct wider research and analysis to contribute to local, national and international policies and practices that help foster lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives free from fear and insecurity. We operate on a not-for-profit basis with partners in Africa, Asia and the Middle East and policy centres in Beijing, Brussels, London and Washington DC. Saferworld is registered separately in Belgium, the USA and China as strategically aligned affiliate organisations.
We are seeking an exceptional individual to fill the role of Director of Finance and Operations. This is a pivotal position within our organisation, offering the unique opportunity to shape and drive the financial and operational strategies that will propel our peacebuilding and partnership efforts forward over the next several years to deliver on its 2021-2031 strategy.
As the Director of Finance and Operations, you will guide the development and implementation of our financial plans and operational initiatives. The post holder will model and ensure the embedding a business partnering approach, to support a working environment and internal operating systems that deliver for our programme and our partners. You will join a dynamic senior leadership team that fosters collaboration, innovation, and excellence in all aspects of our work.
We are looking for a visionary leader with a proven track record of strategic financial management, business partnering experience and a passion for making a positive impact in the world. The ideal candidate will possess strong interpersonal skills, a commitment to building effective relationships with stakeholders at all levels and across a range of contexts, a keen eye for detail, a strategic mindset, and a desire to drive meaningful change
Saferworld is committed to providing a safe trusted environment that safeguards our staff, partners and communities. Our organisational integrity is derived from the values and principles that underpin and guide our work.
Job purpose:
As a key member of Saferworld's senior leadership team, the Director of Finance and Operations will be instrumental in helping to shape the organisation's strategic direction. The role will strive to ensure financial sustainability, and the embedding of a business partnering approach to achieve Saferworld’s mission. This post-holder will provide strategic guidance and hands-on oversight of all critical financial and contractual aspects of our operations, and lead other key organisational functions, such as security and IT systems, enhancing resource management efficiency and organisational effectiveness. The Director will assess and optimise business processes and controls ensuring they are rooted in our strategy, identify and mitigate risks, and foster a culture of continuous improvement and sustainability.
Key responsibilities:
· Provide strategic leadership on financial strategy and management.
· Advise and support the CEO and Board on all financial matters, including risk management
· Oversee the organisation’s finance systems (including SUN), policies, and processes.
· Oversee global operational activities, such as insurance, procurement, ICT systems and relevant policies and procedures, ensuring alignment with organisational goals and maintaining global impact.
· Oversee global security efforts, encompassing physical and cyber aspects, to safeguard organisational assets and data.
· Provide inspirational leadership to foster the development of high-performing teams guided by strategic objectives and a shared sense of purpose.
· Manage a team of approximately 7 staff, providing managerial support and guidance to the team.
· Contribute to the organisation's overall development and operational management as an integral member of the Senior Management Team.
Person specification
Knowledge, qualifications and experience
- Accountancy qualifications, preferably CIMA, ACA and ACCA, and a clear understanding of Charity Fund accounting (SORP 2008 and the Charities Act 2003)
- Extensive experience in financial management and interdepartmental budgeting in a senior leadership position in an international organisation (preferable and international charity/non-for-profit).
- In-depth understanding of the complexity of overseeing and managing finances in an international context, particularly in contexts of conflict and/or war, including complexities of banking, tax, cash-flow management, exchange rate fluctuations and impact on budgets and forecasts, financial reporting, legal compliance, and transferring of funds to civil society and community-based organisation within different contexts, including conflict-affected areas.
- Senior leadership experience within the charity/not-for-profit sector and an understanding of costing funding bids and ensuring financial reporting systems meet funder requirements
- Experience of engaging and working with diverse funding streams including institutional donors, commercial contracts and Trust and Foundations and multiple currencies and geographic jurisdictions,
- Experience of working with a business partnering approach to achieve with others joint goals.
- An understanding and experience of project management delivery across an organisation, including an ability and willingness to undertake 'hands-on' tasks, such as preparing budgets, cash flows and other financial planning, management and control processes if required
- Operational experience in overseeing and supporting IT systems, especially in financial systems development – experience with the SUN system is especially desirable
- Experience working with a Board of Trustees and other governance levels of an organisation
- A track record in proven line and stakeholder management skills with the ability to work collaboratively and effectively with others to deliver shared results
- Experience in communicating effectively across cultures and with diverse audiences, both verbally and in writing
Skills and abilities
· Excellent strategic thinking, analytical and problem-solving skills to support the smooth running of finance within a complex organisation
· An entrepreneurial mindset focused on influencing organisational development and change and raising team performance in pursuit of Saferworld’s organisational strategic objectives
· Proven ability to lead, manage, inspire and motivate staff at all levels, including motivating technical staff within a matrix structure
· Excellent written and oral communication skills, including experience in communicating effectively across cultures and with diverse audiences
· Fluency in written and spoken English
· Ability to cope with a rapidly changing environment and handle high levels of pressure and multi-tasking
Personal qualities
· Commitment to the vision, mission and values of Saferworld
· Commitment to and compliance with Saferworld’s safeguarding principles
· Commitment to respect and value equality and diversity and understanding of how this applies to own area of work
· Active listening and effective communication with colleagues working in diverse contexts
· Commitment to own continuing personal and professional development
Other requirements
·Some international travel will be required – not more than 4 times a year – to conflict-affected contexts
The client requests no contact from agencies or media sales.
Global Canopy is a data-driven not for profit that targets the market forces destroying nature. We do this by improving transparency and accountability. We provide innovative open-access data, clear metrics, and actionable insights to leading companies, financial institutions, governments and campaigning organisations worldwide.
Global Canopy is seeking an experienced, personable, and highly effective Financial Controller at a time of rapid growth and ongoing opportunity for the organisation as we implement our 2023-2030 strategy.
This role will combine both strategic financial management and financial operations, and sit at the heart of the finance team and the organisation as a whole.
You will be responsible for overseeing our accounts payable function, managing financial planning and reporting, ensuring compliance with relevant regulations, improving and embedding strong financial policies and systems, and providing financial guidance to support the delivery of our organisation's overall mission.
To be successful in this role, these are the things that will matter the most:
- You are a chartered accountant with experience of a rapidly growing and diverse organisation preferably in the charity sector.
- You think strategically, anticipate consequences and trends, and incorporate them in ways of working.
- You have deep experience of financial systems management, including in a multi-country and social enterprise setting.
- You have experience of strategic financial management gained in an international charity or a business.
Essential behavioural competencies:
- Action-oriented, flexible, and innovative approach to Programme support.
- A persuasive and passionate written and verbal communicator with excellent team coordination skills.
- Passion, humility, integrity, positive attitude, mission-driven, and self-directed with a coaching and mentoring-based approach to management.
At Global Canopy, we value diversity and inclusion. You can read our diversity statement on our website. We encourage applications from all backgrounds and are committed to having a team with a diverse set of skills, experiences and abilities. We are committed to reducing systemic barriers in our recruitment processes.
Global Canopy works on issues of tropical deforestation. We are particularly interested in strengthening our team to include those with a background from forest regions such as Latin America and South East Asia. We welcome applications from people from these regions.
Global Canopy is an inclusive employer and accommodations will be made to allow anyone who requires additional support to apply for this role. Please get in touch with us if you require any additional support.
To find out more, download the recruitment pack or visit our website.
Global Canopy is a data-driven not for profit that targets the market forces destroying nature. We do this by improving transparency and accountability. We provide innovative open-access data, clear metrics, and actionable insights to leading companies, financial institutions, governments and campaigning organisations worldwide.
Corporate Performance: A growing number of companies and financial institutions are seeking to mitigate their impacts on nature. But many have made commitments that are not being met, and others are failing to take any action at all. Through our Corporate Performance work and Forest 500 project, we assess the policies and performance of influential companies and financial institutions. Our newly launched Deforestation Action Tracker monitors financial institutions with significant climate commitments to track their action on deforestation and associated human rights abuses.
We also support financial institutions and investors by providing a suite of guidance including our Deforestation-free finance Roadmap, Pensions Guidance and our Deforestation-free investment mandate. And we support the finance sector, policy makers and other stakeholders by providing market-leading data on deforestation and ESG metrics through our Forest IQ project.
The role: overview
Global Canopy is seeking an experienced and effective Data Systems Lead at a moment of very rapid growth and ongoing opportunity for the organisation as we implement our 2023-2030 strategy to end market impacts on nature.
This newly created role is an exciting opening for a motivated individual with strong technical expertise to build out and support the expansion of Global Canopy’s world-leading environmental data into systems that will support our key audiences, particularly in the finance sector, to eliminate deforestation.
You will have a proven track record of effective planning and execution in a relevant organisational setting, and will be able to flourish in a collaborative and dynamic non-profit, working with complex programmes and partnerships worldwide.
You will line manage at least one other data team member as well as coordinating third party data and product service providers and the budget for engaging them.
The role will focus on the projects in Global Canopy’s Corporate Performance programme but will liaise closely with analysts, researchers and other data and product focused roles across the organisation.
To be successful in this role, these are the things that will matter the most:
- Demonstrated professional experience in developing and maintaining data systems.
- Proficiency in SQL and Python; these are essential.
- A strong drive to contribute to our mission and a passion for sustainability.
Essential behavioural competencies:
- Managing time across multiple priorities, projects and deadlines.
- Engaging and developing good working relationships with multiple stakeholders.
- Attention to detail and quality.
- A problem-solving approach and ability to identify opportunities to improve data systems.
Desirable:
- An understanding of ESG data, nature-related data and/or assessment or disclosure initiatives.
- Experience with sqitch or other database change management systems.
- Experience in leading a team and/or managing direct reports.
At Global Canopy, we value diversity and inclusion. You can read our diversity statement on our website. We encourage applications from all backgrounds and are committed to having a team with a diverse set of skills, experiences and abilities. We are committed to reducing systemic barriers in our recruitment processes.
Global Canopy works on issues of tropical deforestation. We are particularly interested in strengthening our team to include those with a background from forest regions such as Latin America and South East Asia. We welcome applications from people from these regions.
Global Canopy is an inclusive employer and accommodations will be made to allow anyone who requires additional support to apply for this role. Please get in touch with us if you require any additional support.
To find out more, download the recruitment pack or visit our website.
Job Profile
The role of the Major Gifts and Philanthropy (MGP) Team Research and Information Manager is a unique role within the sector and CAFOD. Working across MGP (which is made up of Major Donors and Corporate teams) as well as others, such as the Trusts and Foundations Team, it has been developed to meet the growing needs of planning and reporting across MGP and to ensure income growth is focused on raising the funds needed to achieve short and long term organisation priorities.
A pivotal role, the post-holder will hold lead expertise in philanthropy communications at CAFOD, working with other stakeholders to identify funding priorities so MGP can achieve an income forecast of nearly £3.17m in 2024/25.
Managing the Research and Information Executive, the post-holder will make sure that concept notes, proposals and reports are written for the most strategic work, and that MGP relationship managers are informed of projects in need of funding. With oversight of all team donor proposals, reporting and communications, you will ensure they align with CAFOD’s values, especially promoting anti-racist messages in line with our commitment to becoming an anti-racist organisation.
The post-holder will share key donor trends and work closely with the Philanthropy Manager and Corporate Partnerships Manager to understand their research needs and develop a research strategy. Alongside the Research and Information Executive, you will complete research into top-level prospects and donors.
This post sits in the MGP team, which is part of the Fundraising and Participation Group. As MGP’s information and prospect research expert, you will work with the Executive team, International Programmes, Integrated Fundraising and Business Innovation team, Data and Insight, Communications and Finance teams as appropriate.
Key Responsibilities
Strategic leadership of MGP’s funding portfolio & engagement
- Lead on the implementation of MGP’s funding strategy, maintaining a funding proposal pipeline and tracking where funds have been secured for projects, so it sits as a centre of excellence across CAFOD
- Oversee donor communications for the team, including appeals and cases for support for CAFOD’s most strategic work: unrestricted, and our humanitarian funding initiative, Every Second Counts; ensuring communications comply with anti-racist communication and fundraising principles
- Build strong relationships with International Programmes staff and facilitate meetings for them to share strategic work with MGP team
- Identify and influence change, especially relating to donor systems and processes
- Work with Country teams to source relevant information and write funding proposals and reports for donors
- Mentor MGP relationship managers ensuring they can write their funding materials with success
- Work with the Head of MGP to continually improve MGP systems and processes, and adapt them where necessary
Lead prospect and donor research
- Use expertise to research and evaluate information on donors and prospective donors, focusing on high-value supporters
- Working with the team leads, identify their research needs and develop and implement a prospect research strategy that meets these
- Identify key trends relevant to the MGP team - collating and analyse internal and external donor trends and reports and sharing them with the team
- Work with the Head of MGP and the senior International Programme (IP) team to develop new multi-year initiatives and feasibility/ scoping studies
- Alongside the Philanthropy Manager have an overview of MGP’s supporter Ethical Checks Policy and support ethical checks and policy compliance as needed
- Work across the team to maintain donor profiles, train and guide the team members in writing their profiles, briefing notes and event profiles
- Work with team leads and external research agencies for profiling and wealth screening audits.
Information Management
- Maintain donor contact details in compliance with GDPR, data protection legislation and fundraising best practices
- Have an overview of all MGP requests to CAFOD’s Data and Insight team and assist as required in gathering internal donor trends and reports
- Work with the team to manage systems and records and update information on high-priority donors as required.
Budget & Planning
- Participate in MGP planning and budget activities
- Analyse income-related reports and share them with the Head of MGP
- Benchmark, monitor, draw upon and share best practices with MGP
People Management
- Line Manage, develop and support the Research & Information Executive by championing our purpose and values through building strong and safe working relationships, setting SMART objectives and conducting performance reviews
Safeguarding
All CAFOD staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
Person Specification
The post holder will be making key decisions and take responsibility for leading on the following tasks and where appropriate will put the case forward for innovative changes to take place, based on sound judgment.
Job-specific competencies
- Proven experience in writing donor proposals and securing funds for significant donations from Major Donors and corporates.
- Specialist prospect research skills and an understanding of the methodologies and research resources required to carry out research.
- Clear and accurate written and verbal communication skills to influence senior staff.
- Ability to translate complex information into engaging donor communications and reports
- Experience of developing strategies in line with organisational priorities.
Desirable Criteria: Knowledge and awareness of international development and humanitarian aid
Why Choose CAFOD?
At CAFOD we value our employees and are committed to offering a healthy work–life balance and promoting the well-being of our employees.
Starting Salary: £43,461 - £46,819 (including London weighting)– This is the full-time salary, and the pay will be prorated based on the hours of the post.
Contract: Permanent – 3.5 Days per week
Location: London (Hybrid working - 40% of your time at the CAFOD head office)
As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below.
- 34 days holiday (20 days annual leave, 8 bank holidays and 6 closure days)
- Additional 10 days annual leave purchase scheme
- Enhanced Pension (6% - 17.5% contribution)
- Cycle to work scheme and season ticket loan
- Enhanced Maternity, paternity and adoption pay
- Enhanced Sick pay & income protection
- Life Assurance x 3 annual salary
- Employee Assistance Programme
We offer all our employees learning and development opportunities, we provide training, coaching and mentoring to support your development in various aspects of our work.
CAFOD is committed to being an anti-racist organisation and we are keen to increase the diversity of our teams. We are particularly keen to seek out applications from people of Black, Asian and Minority Ethnic backgrounds.
There's room for everyone: Catholics and non-Catholics; people of all faiths and none. We employ people in all corners of the world, of all ages and ethnicities. The result? A friendly and open-minded organisation.
Safeguarding for Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Grants Specialist - Job Description
Location- UK & US
Salary Band UK - £51,050
Salary Band US - $85,246
All qualified candidates must submit a cover letter for consideration
About the Fund:
The Fund for Global Human Rights (the Fund) is a leading supporter of on-the-ground human rights groups around the world. Dedicated to identifying and investing in the most effective human rights organizations in regions from Latin America to Africa to Southeast Asia, the Fund for Global Human Rights offers grants and facilitates technical support to ensure the long-term effectiveness and viability of front-line groups working in challenging conditions with scant resources.
As an employer active in the field of human rights, The Fund is deeply committed to the overall well-being of its staff. It envisions a people centric workplace characterized by compassion, empathy, and balance. Its values are respect, integrity, agility, sustainability, and inclusivity. As the organization adapts and changes, it looks to its values to root and guide itself. Values are woven into The Fund Theory of Change and used to guide its direction and make decisions.
This is an exciting time at the Fund, having been undertaking a Strategic Review and being about to embark on an Operational Review to optimize our internal structures and systems to support the delivery of the Fund’s mission and strategic direction.
Your role:
The Grantmaking Operations team sits within the Fund’s Operations department and is primarily focused on ensuring that resources are reaching frontline activist organizations. The team seeks to hire a Grants Specialist who will report to the Managers of Grantmaking Operations and manage the Fund’s most complex grantmaking programs.
The successful candidate will join a high-performing, enthusiastic grants management team, a deeply committed global staff, and an organization constantly learning and adapting to global contexts.
ESSENTIAL DUTIES OF THE POSITION:
Grantmaking
- Manage due diligence and enhanced grantmaking protocols for a highly complex and high-volume portfolio of grants spanning 50+ countries.
- Inform the development and implementation of grantmaking plans, ensuring they are robust and responsive to changing contexts and needs.
- Research compliance and financial regulation for various country contexts as needed and flag potential areas of risk to the Manager of Grantmaking Policy and Models.
- Identify and flag operational challenges that may have an impact on programmatic grantmaking ambitions, potential donor commitments or grantmaking advisory bodies.
- Coordinate with Program and Grantmaking Operations to ensure grants and grantee relationships are managed according to their risk level and operating context.
- Together with Program, Fundraising and Finance teams coordinate grant recommendation processes and timeline for grantmaking portfolios.
- Prepare and organize applicant materials and prospective grantee documents for all LEF cohorts.
- Manage incoming grant proposals and evaluate eligibility of prospective grantees in line with grantmaking due diligence protocols.
- Serve as the primary point of contact for grantees, enhancing grantee relations and maintaining communication in multiple languages, including but not limited to English and French.
- Coordinate translation of grant and program related materials in line with portfolio grantmaking, (i.e., ensuring all grant and program documents are tailored according to program initiatives and compliance needs)
- Participate (and lead as needed) in regular check-ins, strategic meetings and retreats to help coordinate the workflow of grantmaking, shape grantmaking budgets and collaboration with external stakeholders.
- Actively contribute to fundraising stages by integrating data-driven insights and compelling narratives in proposals and evaluation reports.
Database and Systems Administration
- Contribute to the management of the Fund’s grants management system.
- Maintain accurate grant and grantee records – updating grant, organization and contact records daily, updating budget trackers periodically and ensuring OFAC compliance.
- Generate reports and dashboards for colleagues across departments, as needed.
- Code all grantmaking requests and budgeting information.
- Enhance the grants management system functionalities, including coding and back-end development for improved user experience and data integrity.
- Collaborate with Grantmaking Operations colleagues to test new releases to grantmaking database, identifying improvements and addressing bugs.
- Contribute to the design and creation of the EOI and proposal forms in the grants management system.
- Facilitate the successful launch of newly implemented workflows and forms within the grants management system by identifying and assisting in the resolution of issues, ensuring optimal functionality and user experience.
- Support the design and implementation of grantee portals to facilitate efficient interactions and reporting.
- Collaborate with Grants Management colleagues to test new releases to grantmaking database, identifying improvements and addressing bugs.
Project Coordination
- Lead on GM internal projects; brainstorming and implementing workflow solutions to team endeavors, ensuring cohesive and aligned project reporting and closing.
- Provide support to the Manager of Grantmaking Systems & Projects
- Support engagement with all project stakeholders, gathering and integrating feedback to improve project management processes.
- Proactively identify risks associated with projects; recommending effective solutions to ensure successful implementation.
- Inform the scheduling and coordination of project activities, including meetings and deadlines, in coordination with Legal Empowerment Fund team.
- Document project outcomes and adaptations; ensuring learning is embedded in LEF grantmaking operations.
Your Team:
This position is part of the Fund’s Grantmaking Operations Team. The team is comprised of one Director, two Managers and four Specialists spread between the US and UK offices. This position will report to the Manager of Systems & Projects and will be based in the UK or US.
You Have - Candidates should demonstrate the following range of skills, experience, and qualities:
- Three years of relevant work experience, e.g., managing workflows, projects, and processes + at least one year of complementary education or experience working in human rights, program, or fundraising
- Demonstrated experience navigating legal and financial frameworks in the UK/US and working knowledge of international grantmaking funding trends and nuances.
- Strong project management skills, including software and people and process management.
- Initiative and strong sense of follow up, demonstrating the ability to keep track of multiple streams of cross-sectional work, and drive forward momentum.
- Diplomacy and the ability to manage sensitive data in a confidential and appropriate manner.
- Excellent organizational, problem-solving, and time management skills
- Exceptional and consistent attention to detail while managing complex tasks and/or large work portfolios in a fast-paced, complex environment.
- Excellent written and verbal communica6tion skills with the ability to convey information accurately and listen effectively.
- Working knowledge of databases and proficiency in Microsoft Office Teams among other applications
- Strategic and analytical thinker; anticipates the impact of changes—small and large on workflows and process.
- Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
- Fluent in English and strong working proficiency in French (written and verbal)
PREFERRED QUALIFICATIONS (I.E. NICE TO HAVE, BUT NOT CRITICAL)
- Experience in a non-profit environment; grants management experience at private or public foundation a plus.
- Experience in or demonstrated interest in human rights and/or social justice issues.
- Additional language proficiency, especially in French, Spanish, or Arabic.
- Familiarity with US and/or UK non-profit compliance requirements and best practices.
- Familiarity with grants management systems, especially Fluxx.
The ideal candidate will also possess the following attributes:
- A constructive and solutions-oriented approach to problem solving.
- Works proactively to address molehills before they become mountains.
- Comfortable in a fast-moving, ever-changing environment.
- Enterprising, curious, and willing to take on new projects.
- Strong interpersonal skills and thrives in collaborative, diverse team settings.
- Customer service oriented; understands who we serve and considers the client(s) when managing change.
The client requests no contact from agencies or media sales.